The Absences module enables employees or managers to enter absence-related information in SSHR. You can request multiple absences and view them in a summary format. You can also view a history of absences you have taken and display current leave entitlement balances. You can submit a planned absence request (before the absence is taken) or a confirmed request (either after the absence is completed or when dates have been finalized before the absence begins).
You can download absence details such as absence date to the calendar application that you use, if the Export feature is enabled. Your system administrator configures the Export feature.
You can update absence requests as a manager or employee, for example, to change the absence dates or confirm the absence. Planned, confirmed, and updated requests can be submitted for approval. You cannot update requests when they are pending approval.
Note: If your administrator has configured it, you can view and apply for only those absence types for which you are eligible.
You can view your accrual balances as an employee, or those of other employees as their manager.
See: Viewing Accrual Balances using SSHR.
For more information on Absence Management, see: Absence Management and PTO Accruals, Oracle HRMS Compensation and Benefits Management Guide
UK Users Only:
Entering a Sickness Absence, Oracle HRMS Compensation and Benefits Management Guide
Entering Sickness Evidence, Oracle HRMS Compensation and Benefits Management Guide
Access the web site of third-party information providers, if your enterprise enables the Info Online content container. If the Handbook link is available, you can click it for information on company's absence policies.
Managers and employees can view accrued leave details based on an effective date using Oracle SSHR.
Managers
Using the Manager Self-Service responsibility, you can view accrued leave details for employees in your team and allocate or plan deliverable accordingly.
You can:
View Accrual balances in the View Entitlement Balances pop-up window from approval notifications
Note: This does not apply to email notifications.
The notification for approval displays the accrual balance as of the system date, by default. You can enter an effective date and query for accrual balance as of that date in the View Entitlement Balances pop-up window. Additionally, you can personalize the effective date to display the accrual balance only as of the system date, or personalize to hide the View Entitlement Balance pop-up window.
When you create, update, confirm, or submit an absence on behalf on an employee, you can view the employee's entitlement balances in the View Entitlement Balances pop-up window. You can also view the accrual balances for all assignments of an employee when you navigate to the notification from the worklist or workflow responsibilities.
Note: If a terminated employee queries for leave accrual on a future date beyond the termination date, instead of the accrual information, the application will display the following message: Contact your HR Representative for information on your accrual balance.
Employees
Using Employee Self-Service, you can view your accrued leave, allowing you with the flexibility of planning vacations well in advance.
You can:
View accrual balance in the View Entitlement Balances pop-up window when creating, updating and submitting an absence
View accrual balance in the View Entitlement Balances pop-up window when confirming a planned absence
By default, you can view the accrual balances as of the system date. You can enter an effective date and query for accrual balance as of that date in the View Entitlement Balances pop-up window. Additionally, you can personalize the effective date to display the accrual balance only as of the system date, or personalize to hide the View Entitlement Balance pop-up window.
Managers and employees must use the Effective Date field on the tab Entitlement Balances, of the Absence Management Summary table, to query for accrued leave.
See: Leave and Absence Management Overview, Oracle HRMS Compensation and Benefits Management Guide
See: How do we track and analyze absences and net accrual entitlement:Leave and Absence Management, Oracle HRMS Compensation and Benefits Management Guide
See: Leave and Absence Management:Self-Service Functionality
Using SSHR, employees can view their accrual balances and managers can view the accrual balances of employees in their business group and also employees belonging to other business groups. The Show Accrual Balances region in the Self-Service HR Leave of Absence page displays the accrual balances for a person as of the effective date.
Follow the steps below to enable SSHR to display the appropriate accrual balances in the Leave of Absence page.
Set up the accrual plans that suit the requirements of your organization.
Determine the accrual balances and their corresponding accrual plans that you would like to display in the Leave of Absences page.
See: Setting Up PTO Accrual Plans, Oracle HRMS Compensation and Benefits Management Guide.
Define an element set of type run set and include elements that correspond to these accrual plans.
See: Defining an Element or Distribution Set, Oracle HRMS Compensation and Benefits Management Guide.
You can now view the appropriate employee accrual balances using the SSHR Leave of Absence page.
See: Absences.