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Oracle U.S. Federal Financials User Guide
Release 12.1
Part Number E13551-04
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Product Overview

Overview

Oracle U.S. Federal Financials provides the basis for an integrated financial management solution for federal agencies, providing features such as budgetary control, fund accounting, online funds checking, cost accumulation and allocation, United States Standard General Ledger (US SGL) accounts, Treasury cash accounts, regulatory and ad hoc reporting, multiple fund receivables accounting, and multiple organization capabilities.

Oracle Public Sector Financials Modules in Oracle U.S. Federal Financials Diagram

This diagram shows Oracle Public Sector Financials modules that are affected by or enhanced in Oracle U.S. Federal Financials. General Ledger activities are described in the Oracle U.S. Federal General Ledger Features table. Payables activities are described in the Oracle U.S. Federal Payables Features table. Receivables activities are described in the Oracle U.S. Federal Receivables Features table. Purchasing activities are described in the Oracle U.S. Federal Purchasing Features table.

Note: Refer to the Oracle U.S. Federal Financials Implementation Guide for setup steps.

Oracle Public Sector Financials Modules in Oracle U.S. Federal Financials

the picture is described in the document text

Oracle U.S. Federal General Ledger Features Diagram

The diagram below shows General Ledger activities that are enhanced in Oracle U.S. Federal General Ledger and is described in the Oracle U.S. Federal General Ledger Features table.

the picture is described in the document text

Oracle U.S. Federal General Ledger Features

Oracle U.S. Federal General Ledger enhances General Ledger as shown in the following table.

Oracle U.S. Federal General Ledger Features
General Ledger Activities Oracle U.S. Federal General Ledger
General Ledger Setup Oracle U.S. Federal Financials Implementation
Create and Maintain Budgets Oracle U.S. Federal General Ledger Budget Execution Module
Maintain Ledger Balances Funds Available
Create and Post Journal Entries Year End Closing
Posting
Print Reports Federal Reports

Budget Execution

Budget execution provides a budget entry system for federal agencies and public sector organizations. With budget execution, agencies and organizations can develop and record budgets and subsequently track and control funds. Multiple budgetary levels can be defined and budgetary limitations established for each level. For federal agencies, the upper levels have legal authority over the budgetary limitations. Lower levels of budget control are used typically for program management, project management, cost-center controls, and other types of internal management.

The budget execution open interface lets you load transactions from other budgeting tools such as Oracle Public Sector Budgeting, Oracle Financial Analyzers, or Excel. You can develop the process in which the transactions are loaded into the Budgetary Transactions Import.

Oracle U.S. Federal Financials uses Oracle Workflow to maintain the budget execution transaction approval process.

Related Topics

Budget Execution Setup Budget Execution Process, Oracle U.S. Federal Financials Implementation Guide

Budget Execution Transaction Procedures,Oracle U.S. Federal Financials Implementation Guide

Budget Execution Open Interface Procedures,Oracle U.S. Federal Financials Implementation Guide

Budget Execution Approval Workflow Process

Budget Execution Transaction Summary Procedures

Budget Execution Report

Budget Execution Open Interface Tables

Funds Available

Agencies can monitor fund performance by viewing funds available online at both detail and summary levels in the Funds Available window. Information provided includes commitments, obligations, and expenditures against approved budget amounts.

Related Topics

Funds Available,Oracle U.S. Federal Financials Implementation Guide

Funds Availability Reports Procedures

Year-End Closing

The Year-End Closing process enables agencies to close accounts and carry amounts forward at the end of the fiscal year according to Office of Management and Budget (OMB) requirements. The process includes liquidation of unobligated commitments, generation of closing entries in General Ledger, and carrying forward obligated balances to the next fiscal year. The process also provides the flexibility to leave commitments open for all time frames.

Related Topics

Year-End Closing Setup,Oracle U.S. Federal Financials Implementation Guide

Year-End Closing Process

Year-End Closing Procedures

General Ledger Federal Reports

Oracle U.S. Federal Financials provides these standard reports in General Ledger required for submission to the Treasury and for internal financial management purposes:

Related Topics

SF 133 Report on Budget Execution Procedures

Funds Availability Reports Procedures

FMS Form 224 Statement of Transactions Process

FMS Form 224 Statement of Transactions Report Procedures

FMS Form 1219/1220

FMS Form 1219/1220 Report

FACTS I Process

FACTS I Report

FACTS II Process

FACTS Transaction Register

SF 133 Report on Budget Execution Process

Summary Trial Balance Report Procedures

Receivables Management Report Procedures

Receivables Management Process

Financial Statements Procedures

Financial Statements Process

Year-End Closing Procedures

Year-End Closing Process

Treasury Symbol Listing Report

Oracle U.S. Federal Purchasing Features Diagram

This figure shows Purchasing activities that are enhanced in Oracle U.S. Federal Purchasing and are described in the Oracle U.S. Federal Purchasing Features table.

Oracle U.S. Federal Purchasing Features

the picture is described in the document text

Oracle U.S. Federal Purchasing Features

Oracle U.S. Federal Purchasing enhances Purchasing as shown in the following table.

Oracle U.S. Federal Purchasing Features
Purchasing Activities Oracle U.S. Federal Purchasing
Purchasing Setup Oracle U.S. Federal Financials Implementation
Create Requisitions Subledger Accounting
Document Cross Reference
Enter Purchase Orders Subledger Accounting
Document Cross Reference
Enter Receipts Prior Period Receipts
Print Reports Federal Reports

Purchasing supports Oracle U.S. Federal General Ledger, Oracle U.S. Federal Payables, Oracle U.S. Federal Receivables, and reporting features. Procedures specific to Oracle U.S. Federal Financials are not required.

This section describes these Oracle U.S. Federal Purchasing features:

Accounting Using Oracle Subledger Accounting

You can complete your accounting process using Oracle Subledger Accounting. Subledger Accounting is an intermediate step between each of the subledger applications and Oracle General Ledger. Subledger Accounting creates the final accounting for subledger journal entries and transfers the accounting to General Ledger.

Public sector entities use Subledger Accounting setup to perform extra accounting events during purchasing and receiving activities. These extra accounting events are often budgetary in nature, but they can also be used proprietary accounts. Oracle U.S. Federal Financials predefines a Purchasing-related Subledger Accounting application accounting definition which includes account derivation rules.

See: Accounting Using Oracle Subledger Accounting

Related Topics

Setting up Subledger Accounting,Oracle U.S. Federal Financials Implementation Guide

Predefined Data for Oracle Subledger Accounting,Oracle U.S. Federal Financials Implementation Guide

Document Cross-referencing

Document cross-referencing lets you query a document and to view all related documents.

Related Topics

Document Cross-referencing

Prior Period Receipts

Prior period receipts let you record receipts or acceptance transactions that were received in a prior period that is now closed.

Related Topics

Prompt Payment

Purchasing Federal Reports

Oracle U.S. Federal Financials provides the Status of Obligations Report in Purchasing required for submission to the Treasury and for internal financial management purposes.

Related Topics

Status of Obligations Report Procedures

Oracle U.S. Federal Payables Features Diagram

This figure shows Payables activities that are enhanced in Oracle U.S. Federal Payables and is described in the Oracle U.S. Federal Payables features table.

Oracle U.S. Federal Payables Features

the picture is described in the document text

Oracle U.S. Federal Payables Features

Oracle U.S. Federal Payables enhances Payables as shown in the following Oracle U.S. Federal Payables Features table.

Oracle U.S. Federal Payables Features
Payables Activities Oracle U.S. Federal Payables
Payables Setup Oracle U.S. Federal Financials Implementation
Enter Invoices Prompt Payment
IPAC Disbursements
Document Cross-referencing
Subledger Accounting
Enter and Confirm Payments Prompt Payment
Third Party Payments
Treasury Payments
Treasury Confirmation
Document Cross-referencing
Cash Position Detail Report
Subledger Accounting
Print Reports Federal Reports

Central Contractor Registration (CCR)

The Office of Management and Budget (OMB) requires agencies to use information contained in the CCR as the source for making payments to vendors.

Related Topics

Central Contractor Registration (CCR) Process

Central Contractor Registration (CCR) Procedures

Suppliers Deactivation Report

The Suppliers Deactivation Report lets you identify the active suppliers that do not have any purchasing or payment activity in a given time period and to deactivate those suppliers.

Related Topics

Suppliers Deactivation Report Procedures

Prompt Payment

The prompt payment features are comprised of the Due Date Calculation process, the Economically Beneficial Discount process, and the Assign Reason Codes process. These features let agencies to comply with the requirements of the Prompt Payment Act regarding the payment of commercial obligations.

The Due Date Calculation process lets agencies use the later of the Invoice Received Date or the Goods/Services Acceptance or Receipt Date as the basis for determining the due date on payment schedules. This process also considers Invoice Returns, the Constructive Acceptance Date, and original due dates that fall on a weekend or holiday.

The Economically Beneficial Discount process determines whether it is economically beneficial to take supplier discounts by comparing the discount rate to the Treasury's Current Value of Funds rate. If economically beneficial, discounts are taken automatically during the Payables AutoSelect process.

The Assign Reason Codes process lets agencies assign reason codes to interest paid and discount lost invoices.

Payables also supplies automated support for paying and posting overdue invoices under terms of the Prompt Payment Act through the automatic interest feature.

Related Topics

Prompt Payment

Prompt Payment Process

Prompt Payment Report Procedures,Oracle U.S. Federal Financials Implementation Guide

IPAC Disbursement

IPAC disbursement lets agencies automatically record disbursements billed by another agency through IPAC.

Related Topics

Interagency Transaction Processes

Interagency Transaction Procedures

Third Party Payments

The Third Party Payment process re-routes payments from the principal supplier to their designated agent as defined in the Third Party Assignment window. The Historical Third Party Payment Remittance report is for 11i upgrade users only. This report shows third party payment assignments for payment batches processed in 11i.

Related Topics

Third Party Payments Setup,Oracle U.S. Federal Financials Implementation Guide

Historical Third Party Report

Treasury Payments

Payments are sent to the Treasury using these payment formats:

Related Topics

US Federal Payment Formats, Oracle Payables Implementation Guide

Summary Schedules

Treasury Confirmation

After accomplishment by Treasury, the Treasury Confirmation process lets federal agencies record and confirm treasury payment information.

The Treasury Confirmation and Reconciliation window lets agencies record treasury accomplishment information for payment process request submitted for disbursement.

After confirmation, journal entries are created to move the payment amounts from the agency's disbursement in transit liability account to its fund balance cash account.

The Treasury Confirmation and Reconciliation window also lets agencies find and view existing treasury payments.

Related Topics

Treasury Confirmation

Document Cross-referencing

Document cross-referencing lets you query a document and to view all related documents.

You can query these document types:

Related Topics

Document Cross-referencing Procedures

Accounting Using Oracle Subledger Accounting

You can complete your accounting process using Oracle Subledger Accounting. Subledger Accounting is an intermediate step between each of the subledger applications and Oracle General Ledger. Subledger Accounting creates the final accounting for subledger journal entries and transfers the accounting to General Ledger.

Public sector entities use Subledger Accounting setup to perform extra accounting events during invoice and payment activities. These extra accounting events are often budgetary in nature, but they can also be used with proprietary accounts. Oracle U.S. Federal Financials predefines a Payables-related Subledger Accounting application accounting definition which includes account derivation rules.

See: Accounting Using Oracle Subledger Accounting

Related Topics

Setting up Subledger Accounting,Oracle U.S. Federal Financials Implementation Guide

Predefined Data for Oracle Subledger Accounting,Oracle U.S. Federal Financials Implementation Guide

Cash Position Detail Report

The Cash Position Detail report compares the detail of pending invoice payments to the cash balance in General Ledger.

Related Topics

Cash Position Detail Report .

Payables Federal Reports

Federal Financials provides these standard reports in Payables required for submission to the Treasury and for internal financial management purposes:

Related Topics

Status of Obligations Report Procedures

Supplier Tax Identification Number Listing Report Procedures

SF 1166 Voucher and Schedule of Payments Procedures

Prompt Payment Process

Prompt Payment Report Procedures

Form 1099-INT and Form 1099-G Procedures

Oracle U.S. Federal Receivables Features Diagram

This figure shows the Receivables activities that are enhanced in Oracle U.S. Federal Receivables and is described in the Oracle U.S. Federal Receivables Features table.

Oracle U.S. Federal Receivables Features

the picture is described in the document text

Oracle U.S. Federal Receivables Features

Oracle U.S. Federal Receivables enhances Receivables as shown in the following table.

Oracle U.S. Federal Receivables Features
Receivables Activities Oracle U.S. Federal Receivables
Receivables Setup Oracle U.S. Federal Financials Implementation
Enter Transactions (Print Invoices) Interagency Transactions
Subledger Accounting
Manage Receivables Receivables Management: Assign and Accrue Finance Charges
Receivables Management: Manage Cancellation of Debt
Receivables Management: Delinquent Invoice Referrals
Subledger Accounting
Print Reports Federal Reports

Receivables Management

The receivables management features are comprised of the Finance Charges process, the Form 1099 reporting process, the 1099-C Cancellation of Debt reporting process, the Cash Receipts process, and delinquent invoice referral. These features allow agencies to comply with the requirements of the Debt Collection Act regarding the collection of interest, administrative charges, and penalties on late payments.

The Invoice Write-off process allow agencies select an invoice and its associated debit memos and write off all remaining balances in one step.

The Finance Charges process lets agencies assign specially defined Finance Charge Types to customers and invoices, waive finance charges on selected customers or invoices, and accrue finance charges under specified conditions.

The Lockbox Finance Charge Application process lets you make automatic applications of federal finance charges prior to the principal application when processing receipts using the AutoLockbox process.

The 1099-C Cancellation of Debt process lets agencies file IRS Statement 1099 for each debtor for whom a debt for a specified amount is canceled during the calendar year.

The Cash Receipts process lets agencies enter manual cash receipts and to apply those receipts against accrued finance charges and invoices.

The Invoice Status process lets agencies assign an invoice status to overdue invoices, which enables the generation of the Receivables Activity Worksheet.

The Delinquent Invoice Referral process enables agencies to perform these tasks:

Related Topics

Receivables Management Process,Oracle U.S. Federal Financials Implementation Guide

Receivables Management Procedures,Oracle U.S. Federal Financials Implementation Guide

Receivables Management Report Procedures,Oracle U.S. Federal Financials Implementation Guide

Delinquent Invoice Referral Setup,Oracle U.S. Federal Financials Implementation Guide

Interagency Transactions

Interagency Transactions comprise the SF 1080 Voucher for Transfers Between Appropriations and/or Funds, the SF 1081 Voucher and Schedule of Withdrawals and Credits document, and the Interagency Transfers window.

The SF 1080 Voucher for Transfers Between Appropriations and/or Funds document is provided for interagency expenditure transactions when Treasury does not disburse payments for at least one of the agencies. The document is generated by the billing agency and sent to the customer agency for accomplishment.

The SF 1081 Voucher and Schedule of Withdrawals and Credits document is provided for interagency expenditure transactions when Treasury disburses payments for both billing and customer agencies. The document is generated by the billing agency and sent to the customer agency for accomplishment.

The Interagency Transfers window lets agencies enter receipts and invoices for SF 1081 and Intra-governmental Payment and Collection (IPAC) transactions to ensure proper reporting on the FMS Form 224 report or the FMS 1219 and 1220 reports. The Bulk File process lets agencies format a file of interagency transactions for transmission to Treasury using the FMS IPAC system.

The SF 132 Apportionment and Reapportionment Schedule window lets you enter and update apportionment and reapportionment schedules for a treasury symbol and a fiscal year.

Related Topics

Interagency Transaction Processes

Interagency Transaction Procedures

Accounting Using Oracle Subledger Accounting

You can complete your accounting process using Oracle Subledger Accounting. Subledger Accounting is an intermediate step between each of the subledger applications and Oracle General Ledger. Subledger Accounting creates the final accounting for subledger journal entries and transfers the accounting to General Ledger.

Public sector entities use Subledger Accounting setup to perform extra accounting events during transaction and receipt activities. These extra accounting events are often budgetary in nature, but they can also be used proprietary accounts. Oracle U.S. Federal Financials predefines multiple Receivable-related Subledger Accounting application accounting definitions which includes account derivation rules. Application accounting definitions for multiple fund accounting; balance and account methods, as well as non-multiple fund accounting are seeded to meet your agency's specific receivable accounting need.

Related Topics

Setting up Subledger Accounting,Oracle U.S. Federal Financials Implementation Guide

Predefined Data for Oracle Subledger Accounting,Oracle U.S. Federal Financials Implementation Guide

Receivables Federal Reports

Oracle U.S. Federal Financials provides these standard reports in Receivables required for submission to the Treasury and for internal financial management purposes:

Related Topics

Receivables Management Process

Receivables Management Report Procedures

SF 132 Apportionment Reapportionment Schedule Procedures