This chapter covers the following topics:
Before you can run the Reimbursable Activity process billing for Reimbursable Agreements in Federal Financials, you must:
Define a segment of the accounting flexfield to capture reimbursable agreement transaction numbers.
Enter reimbursable agreement criteria in the Federal Financial Options window, Reimbursable tab.
Enter reimbursable agreement criteria in the Define Federal Options window, Reimbursable tab.
Enter reimbursable agreement activity reporting details in the Reimbursable Activity Report Definitions window.
Enter reimbursable agreements as a transaction in Receivables with the class of Guarantee.
Enter reimbursable agreement transaction numbers as segment values for the Reimbursable Agreement segment.
Account for reimbursable agreement activity before running the reimbursable processes; accounting must be posted in General Ledger or have passed funds checking prior to running these processes.
The Reimbursable Activity Report process is an Rxi report. Parameters for this report are:
Ledger
Period Name
Flexfield Low and High
Attribute Set
Output
The details in the Reimbursable Activity Report Definitions are used to populate this report. The following details the changes in Federal Financials to support the Reimbursable Activity Report and the Generate Receivables for Reimbursable Related Expenditures process.
The following columns are included on this report:
Reimbursable Agreement
Contract Number
Start Date
End Date
Fund
Organization
BFY
Billing Limit
Agreement Amount
Obligation Amount
Expended Amount
Unfilled Order Amount
Advance Collected
Advance Applied to Earned Revenue
Advance Balance
Earned Amount
Billed Amount
Receivable Collected
Receivable Balance
The Generate Receivables for Reimbursable Related Expenditures concurrent process creates a receivable transaction that either liquidates an advance or is a receivable due from the customer. Parameters for this report are:
Period Name
Invoice Date
The configuration in Define Federal Options and Federal Financial Options windows are used by this process.
A receivable transaction is created for Reimbursable expenditures if the account balance for the expenditure account is greater than the revenue account defined on Federal Financial Options for each reimbursable agreement segment value. The receivable transaction is created as a liquidation of an advance defined on Federal Financial Options until the advance balance for each reimbursable agreement segment value reaches zero.