The date through which the system accrues revenue for an award. When accruing revenue, the system includes expenditure items having an expenditure item date on or before the accrue through date.
agreement type
An implementation-defined classification of agreements negotiated with sponsors. Typical agreement types include federal and state grants.
amendment
An installment type. A nonfinancial change to an award, such as a change to an installment start date or end date.
amount type
Beginning period that the system uses for funds checking.
award
Grant received by an organization, which is used to fund one or more projects. An award is a funding installment, which typically represents a budget year.
award amount
Total of all installments.
award budget
A detailed estimate of the cost of that portion of a project funded by a particular award.
award distributions
Award distributions allows users to determine transaction charging instructions for expenditure items based on a predefined funding pattern for cost distribution.
award roles
User-defined functions that people perform in activities funded by an award. Typical award roles include Award Manager, Principal Investigator, Technician, Research Assistant, and Post-Doctoral Fellow.
award template
Predefined award data that repeats from award to award and is used to simplify and standardize award entry. Users typically create an award template for each funding source.
award terms and conditions
Sponsor-determined requirements for managing an award. Typical examples of award terms and conditions categories include confidentiality, intellectual property, publications, salaries, and travel.
award type
An implementation-defined classification of awards. Typical award types include federal grants and private grants.
B
billing cycle
The billing frequency for an award.
billing form
A document sent to the funding source for billing purposes.
boundary code
Ending period that the system uses for funds checking.
budget
An estimate of cost or revenue for a task or project.
budgetary control
The process of applying actual and encumbrance transactions against a funding budget to determine funds available and perform automatic funds checking.
burden accounting
A method of applying burden costs to raw costs to track the total burdened cost of a project.
burden cost code
An implementation-defined classification of overhead costs. A burden cost code represents the type of burden cost you want to apply to raw cost.
burden costs
Burden costs are legitimate costs of doing business that support raw costs and cannot be directly attributed to work performed.
burden schedule
An implementation-defined set of multipliers maintained for use across multiple awards. Also referred to on the award level as an indirect cost rate schedule.
burden structure
A burden structure determines how cost bases are grouped and what types of burden costs are applied to the cost bases. A burden structure defines relationships between cost bases and burden cost codes and between cost bases and expenditure types.
burdened cost
The cost of an expenditure item. A burdened cost includes raw cost plus burden cost.
C
capital project
A project in which you build one or more depreciable fixed assets.
close date
Typically 90 days past the award end date. The close date is specified by the funding source. When the system date is after the close date, the user cannot charge expenditures to the award.
contact
Funding source personnel. For example, a billing contact is someone at the funding organization who receives award invoices.
cost allowability schedule
A list of expenditure types with the maximum total indirect cost that a sponsor allows for each type.
cost base
A grouping of raw costs to which burden costs are applied.
credit type
An implementation-defined classification of the credit received by a person for revenue a project or award earns.
D
descriptive flexfield
A field that the user can extend to capture extra information not otherwise tracked by Oracle Applications. A descriptive flexfield appears on a form as a single character, unnamed field. The user can customize this field to capture additional information unique to its business.
E
EDI (Electronic Data Interchange)
The electronic transmission of routine business documents in a standard electronic format from one computer to another.
electronic data interchange (EDI)
The electronic transmission of routine business documents in a standard format from one computer to another.
encumbrance
A journal entry to reserve funds for anticipated costs. The primary purpose for posting encumbrances is to avoid overspending a budget.
encumbrance accounting
A feature that creates encumbrances automatically for requisitions, purchase orders, and invoices.
end date
The date an award is no longer active. The user cannot charge an expenditure item to an award if the expenditure item date is after the award end date.
event
A milestone in a project that generates revenue or billing activity. An example of a billing event is completion of a portion of a project ahead of schedule.
expenditure type
An implementation-defined classification of cost that you assign to each expenditure item. Expenditure types are grouped into cost groups (expenditure categories) and revenue groups (revenue categories).
F
funded amount
The total of all active installments.
funding source
A government agency, a private firm, or an individual that provides funding for a project.
funds available
The budget amount, less actuals and encumbrances.
funds check
The process of verifying that sufficient funds are available to cover an expenditure. Funds check also refers to the entire funds check and reservation process.
funds reservation
The process of setting aside funds for an expenditure after it has passed funds checking and before it has been posted to Oracle General Ledger.
G
grantee
The receiver of a grant.
grantor
A person or organization that makes a grant.
I
indirect cost rate schedule
Same as a burden schedule, only for the award level, rather than the project level.
indirect project
A project that tracks overhead activities and costs.
installment
A portion of the total award funding that is received in fixed amounts at specified intervals.
K
key member
An employee who is assigned a role on a project. Key members can typically view and update award information and expenditure details for any project to which they are assigned.
M
multi-funding
A feature that allows users to fund multiple projects from a single award and a single project from multiple awards.
N
non-labor resources
An implementation-defined asset or group of assets. For example, the user may define a non-labor resource with a name such as PC to represent multiple personal computers the organization owns.
P
pre-award spending
Charging expenditure items against an award that has not been formally received.
precedence burden structure
A burden structure that is cumulative and applies each cost code to the running total of the raw costs burdened with all previous cost codes.
project budget
A detailed estimate of the cost of a project. A project budget is the aggregate of all the award budgets that fund a project.
project funding
An allocation of funds, generated revenue amounts, and invoiced amounts from an award to a project or top task.
project template
A standard project you create for use in creating other projects. You set up project templates that have features common in the projects you want to create.
purpose code
A user-defined description of an activity that an award is funding. Purpose codes are used to identify the purpose of award funds. Typical examples include descriptions such as research, clinical trial, and sponsored training.
Q
Quick Entry
A feature in Grants Accounting that allows the user to specify variable project data that changes from project to project.
R
raw costs
Costs that are directly attributable to work performed. Examples of raw costs are salaries and travel expenses.
references
User-defined values or characters that are assigned to an award for identification purposes. Each award can have various references assigned to it.
resource
A user-defined group of employees, organizations, jobs, suppliers, expenditure categories, revenue categories, expenditure types, or event types for purposes of defining budgets or summarizing actuals.
resource list
A set of similar resources used on specific kinds of project work.
revenue accrual
The function of calculating and distributing revenue.
S
sponsor
A funding source. A sponsor can be a government agency, a private firm, or an individual.
subledger
A ledger that is subsidiary to the general ledger. In Oracle applications, a subledger represents the accounting for a single Oracle application. Transactions occur in Oracle applications such as Oracle Grants Accounting, Oracle Payables and Oracle Receivables. To represent the financial impact of these transactions, accounting is created as both subledger accounting entries and general ledger accounting entries.
supplement
An installment type. Additional award funds.
T
terms and conditions
Written stipulations specified by the grantor that are indicated in an agreement or contract.
transactions
Actual or encumbrance expenditure items for a particular project charged against an award.