You should schedule an Update Role Users task to run on a regular basis.
Schedule the update Role Users task to update users with outstanding role changes as follows:
In the Administrator interface, click Server Tasks.
Click Manage Schedule in the secondary menu.
In the Tasks Available For Scheduling section, click on the Update Role Users TaskDefinition.
The “Create New Update Role Users Task Schedule” page opens, or, if you are editing an existing task, the “Edit Task Schedule” page opens (Figure 5–11).
Complete the form. For help, refer to the i-Helps and online help.
To specify a date and time when the task should run, in Start Date use the format mm/dd/yyyy hh:mm:ss. For example, to schedule a task to start running at 7:00 P.M. on September 29, 2008, type 09/29/2008 19:00:00.
In the Result Options drop-down menu, select rename. If you select wait, future instances of this task will not run until you remove the previous results. See online help for more information on the various Result Options settings.
Click Save to save the task.
Figure 5–11 shows the scheduled task form for the Update Role Users task. Specific roles can be assigned to specific Update Role Users tasks (as shown in the Task Parameters section.) See To Update Roles Assigned to Users for more information.