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Solaris Common Desktop Environment: User's Guide

Creating and Using Mailboxes

You may want to file certain mail messages for safekeeping. All your messages are received by default in the mailbox (Inbox). Since keeping all your mail messages in your Inbox probably is not practical, you may want to set up other mailboxes to store groups of messages together.

Mailboxes help you organize your mail. You can create mailboxes by project, by user, by email list, or any other system that works for you. You should place these mailboxes in the default mailbox directory HomeDirectory/Mail.

To find out how to change the default mailbox directory, see To Change the Default Mailbox Directory.

To Create a Mailbox

  1. Choose New Mailbox from the Mailbox menu.

    The File Selection dialog box is displayed.

  2. Specify the mailbox name and location.

    See Using the File Selection Dialog Box for details.

  3. Click New.

    The new mailbox is created in HomeDirectory/Mail, the default mailbox directory, and opened.

    To find out how to change this directory, see To Change the Default Mailbox Directory.

To Rename a Mailbox

  1. Choose Rename Mailbox from the Mailbox menu.

    The File Selection dialog box is displayed.

  2. Select or type the name and location of the mailbox you want to rename, then click Rename.

    The Rename Mailbox dialog box is displayed.

  3. Type the mailbox name in the New mailbox name field.

  4. Click Rename.

To Open a Mailbox

  1. Choose Open Mailbox from the Mailbox menu.

  2. Choose one of the following items in the submenu:

    • Inbox – The mailbox where you receive email by default

    • Sent Mail – The file that contains your outgoing messages (HomeDirectory/Mail/sent.mail by default). This item is active only if you have saved outgoing messages in this file.

    • Select Mailbox – A mailbox that you specify from the File Selection dialog box

    • Other Mailboxes – One of the mailboxes in the default mailbox directory

    • The mailboxes that you opened, or moved or copied messages to previously in this Mailer session

To Close a Mailbox

To close a mailbox:

    Choose Close from the Mailbox menu or Window menu, or press Alt+F4.

When the last open mailbox is closed, Mailer exits.

Filing Messages in Other Mailboxes

You can file some incoming messages by manually moving or copying them into specific mailboxes.

To Manually File Messages in Other Mailboxes

    Select the messages that you want to file and do one of the following:

For convenience, you can:

To Drag and Drop Messages to Other Mailboxes

  1. Make sure Mailer is open on the desktop and its Message Header List is visible.

  2. Open the mailbox to which you want to move the message and make sure you can see the Message Header List.

  3. Select the message to be moved.

  4. Drag the message and drop it onto the appropriate mailbox Message Header List.

    The message is moved to the end of the target mailbox.

    You can also drag and drop a message to the file icon of the target mailbox in File Manager. With this method, Mailer places a copy of the message in the target mailbox instead of moving it.

To Delete a Mailbox

  1. Choose Delete Mailbox from the Mailbox menu.

    The File Selection dialog box is displayed.

  2. Select or type the mailbox name and location of the mailbox you want to delete, then click Delete.

    The mailbox is deleted.

To Change the Default Mailbox Directory

  1. Choose Move Menu Setup from the Options menu.

    The Move Menu Setup Options dialog box is displayed.

  2. Type the directory name in the Default Mailbox Folder field.

  3. (Optional) Type the IMAP server name in the IMAP Filing Server field.

    You can also specify the default mailbox folder for your IMAP server by editing the Default IMAP Folder field; the default is HomeDirectory/Mail.

  4. Click OK or Apply.

Customizing the Open, Move, and Copy To Menus

Once you have set up a number of mailboxes, you may discover that there are several mailboxes you use frequently. You can customize your Move menu, the Open Mailbox submenu of the Mailbox menu, and the Copy To Mailbox submenu of the Message menu to show these key mailboxes. Opening and filing to mailboxes is much more efficient this way.

Adding the names of the mailboxes that you recently opened to the Move Menu and Copy To Mailbox submenu of the Message menu can save you time when you next move or copy messages to these mailboxes.

To Add Mailboxes to the Open, Move, and Copy To Menus

  1. Choose Move Menu Setup from the Options menu.

    The Move Menu Setup Options dialog box is displayed.

  2. Select Local or IMAP Server to specify the server where the mailboxes are located.

    If you select IMAP Server, type the server name in the text field.

  3. Type the path to the mailbox under Path/Mailbox Name, then click Add.

    The mailbox is added to the Move menu, as well as the Open Mailbox submenu of the Mailbox menu and the Copy To Mailbox submenu of the Message menu.

  4. (Optional) Make further customizations:

    • To alter what is in the Path/Mailbox Name field once a mailbox name is selected, edit that field and click Change.

    • To delete a mailbox name from the scrolling list, select it and click Delete.

    • To display the mailboxes in alphabetical order, click Alphabetize.

    • To change the position of a selected mailbox in the scrolling list, click Move Up or Move Down.

  5. Click OK or Apply.

To Change the Number of Mailboxes Displayed in the Move Menu and Copy To Mailbox Submenu

To change the number of mailboxes that are displayed on these menus:

  1. Choose Move Menu Setup from the Options menu.

    The Move Menu Setup Options dialog box is displayed.

  2. Increase or decrease the number of mailboxes you have recently opened in the “Display up to: Recently visited mailboxes” field.

  3. Click OK or Apply to make the change take effect.

    Up to the desired number of mailboxes now appear on the Move menu and the Copy To Mailbox submenu of the Message menu.