Setting Access Permissions for Folders

Access permissions control who can view or change each calendar folder.

Primary calendar owners have full access to their own calendars. The Calendar Server does not perform any access control checks when primary owners access their own calendars. Primary calendar owners can designate other owners for their calendars. The other owner can then act on behalf of the primary owner to schedule, delete, modify, accept, or decline events or tasks for a calendar.

Access Control Rule Ordering

The order in which the access control rules are listed is significant, because the server follows the first rule that grants or denies access, and ignores all subsequent conflicts.

Always put the most specific rules first, and the more general rules later. For example, suppose the first rule for the calendar jane.ashe:sports grants read access to all users. Then, the Calendar Server encounters a second rule that denies angela.liu read access to this calendar. In this case, the Calendar Server grants angela.liu read access to this calendar and ignores the second rule because of the conflict.

To ensure that an access right for a specific user such as angela.liu is honored, place the rule for angela.liu before more global entries such as a rule that applies to all users of a calendar.

To Display Access Permissions for a Folder

Perform the following steps:

1. Right-click on the folder, then choose Permissions from the popup menu to display the Folder permissions dialog.

2. The access control rules are listed in the Permissions tabbed section. The following table describes the elements in the Permissions tabbed section:

   Element	Description
   Name	Name of the person or group with access permissions.
   Availability	Select this option to allow the named person to see that the folder exists.
   Invite	Select this option to allow the named person to invite you to meetings.
   Read	Select this option to allow the named person to read the contents of the folder.
   Delete	Select this option to allow the named person to delete the contents of the folder.
   Modify	Select this option to allow the named person to modify the contents of the folder.
   Add	Click Add to add a new entry to the permissions list.
   Edit	Click Edit to edit an entry in the permissions list.
   Remove	Click Remove to remove an entry from the permissions list.
   OK	Click OK to save your changes and close the Folder permissions dialog.
   Cancel	Click Cancel to close the Folder permissions dialog without saving your changes.

3. To display the list of owners for the folder, click on the Owners tab. The following table describes the elements in the Owners tabbed section:

   Element	Description
   User	Displays the list of owners of the folder.
   Add	Click Add to add a user to the User list.
   Remove	Click Remove to remove the selected user from the User list.
   OK	Click OK to save your changes and close the Folder permissions dialog.
   Cancel	Click Cancel to close the Folder permissions dialog without saving your changes.

To Grant Access Permissions to a User

Perform the following steps:

1. Right-click on the folder and choose Permissions from the popup menu to display the Folder permissions dialog.

2. Click Add to display the Add permission dialog.

3. Type the name of the user in the User text box.

4. Select some or all of the required permissions:

   • Availability

   • Invite

   • Read

   • Delete

   • Modify

5. Click OK to save your changes and close the Add permission dialog.

6. Click OK to save your changes and close the Folder permissions dialog.

To Add a User to the List of Owners

Perform the following steps:

1. Right-click on the folder and choose Permissions from the popup menu to display the Folder permissions dialog.

2. Click on the Owners tab to display the Owners tabbed section.

3. Click Add to display the Add owner dialog.

4. Type the name of the user in the Enter user name text box.

5. Click OK to save your changes and close the Add owner dialog.

6. Click OK to save your changes and close the Folder permissions dialog.

You can grant different levels of access to the owners. Unless you choose otherwise, the owners can view and edit Public, Private, and Confidential tasks and events for that folder.

To Remove Access Permissions from a User

Perform the following steps:

1. Right-click on the folder and choose Permissions from the popup menu to display the Folder permissions dialog.

2. Select the user in the Permissions tabbed section.

3. Deselect some or all of the required permissions:

   • Availability

   • Invite

   • Read

   • Delete

   • Modify

   Alternatively, click Remove to remove the user from the list.

4. Click OK to save your changes and close the Folder permissions dialog.

To Remove a User from the List of Owners

Perform the following steps:

1. Right-click on the folder and choose Permissions from the popup menu to display the Folder permissions dialog.

2. Click on the Owners tab to display the Owners tabbed section.

3. Select the user in the list.

4. Click Remove to remove the user from the list of owners.

5. Click OK to save your changes and close the Folder permissions dialog.