Sun Java System Messaging Server 6.3 Administration Guide

20.5 About Shared Folders

A group or shared folder is like any other mail folder except that other users and groups can read, delete, or add messages to it depending on the permissions given. Messages can be added to shared folders by normal drag and drop, by Sieve filters, or by sending messages directly using the form: uid+folder@domain.

The example below shows the address for sending email to a private shared folder owned by called crafts_club:

This example shows the address for sending email to a public shared folder called

Shared folders are useful for starting, sharing, and archiving an ongoing email conversation on a particular topic. For example, a group of software developers can create a shared folder for discussing development of a particular project called mosaic_voices. When a message is sent or dropped into the folder mosaic_voices, anyone who has permissions to the shared folder (permissions can added by individual addresses or by group addresses) can open this mailbox and read the message.

Shared folders are displayed in user's mailbox tree under a folder called Shared Folders. An example is shown below.

Figure 20–2 Example of Shared Mail Folder List as Seen from a Mail Client

Graphic shows example of client shared mail folder list.

There are two kinds of shared folders:

Normally shared folders are only available to users on a particular message store. Messaging Server, however, allows you to create special shared folders that can be accessed across multiple message stores. These are called distributed shared folders. See 20.6.4 To Set Up Distributed Shared Folders for details.