Sun Java Communications Suite 2005Q4 Evaluation Guide

ProcedureTo Experience Connector for Outlook

  1. Install and configure Sun Java System Connector for Microsoft Outlook on your desktop system.

    For this demo, use the ports and organization DN specified in Using the Single Host Deployment Example. You then create a profile for Duncan Hoff.

    See the Connector for Outlook documentation for instructions on how to install and configure Connector for Outlook:

  2. Execute Duncan's profile then start Microsoft Outlook.

    You do this only one time. Upon starting Microsoft Outlook, you see the Outlook Today view, which provides a summary of your appointments, tasks, and messages.

  3. Click the Calendar icon in the Outlook Shortcuts pane.

    Your weekly schedule is displayed.

  4. Drag and drop one of the meetings to a new time, for example, drag the Emergency Meeting you created earlier.

    You might have to advance to the following day to see this meeting. If this event has invitees, approve attendees being notified of the event change.

  5. Maximize the Communications Express window and refresh the Calendar view.

    The event time has changed for the event you dragged.

  6. Click the Inbox in the Outlook Shortcuts pane.

    You should see your Inbox.

  7. Click on a message in your Inbox to view it.

    For example, click the Urgent message from Robert Smith.

    The mail displays.

  8. In Microsoft Outlook, click the New icon to compose a new message.

    A new window allows you to compose a message.

  9. Click the To: or CC: buttons to address your email.

    You can show names from your Contacts, but you can also select the Global Address List.

  10. Select Global Address List from the menu.

    Connector for Microsoft Outlook requires access control changes to the directory server to support the Global Address List. See Chapter 6, Sun Java System Connector for Microsoft Outlook 7 2005Q4 Release Notes, in Sun Java System Communications Services 2005Q4 Release Notes for more information. If the directory server has been configured to support the Global Address List, you are able to view all the users in the Directory. You do not actually send email to anyone is this list.

  11. Click Cancel to close the Select Names window.

  12. Close the Compose window and reject any requests to save changes.

  13. Click Contacts in the Outlook Shortcuts pane.

    You should see your address book contacts.

  14. In Microsoft Outlook, create a new contact.

    1. Type a full name and an email address.

    2. Save the contact.

  15. Click the Address Book tab in Communications Express to see the new contact.

  16. Experiment with other Connector for Outlook features.

  17. Continue with the next demo.