PeopleSoft Enterprise Human Resources 9.1 PeopleBook: Manage Base Benefits

Enrolling Participants

This chapter describes how to:

Review employee eligibility.
Enroll participants in benefit programs and plans.
(USF) Enroll employees in benefit programs and plans.
Terminate dependent enrollment or beneficiary status.
Generating HIPAA Certificates.

Reviewing Employee Eligibility

Before you can enroll a participant, your human resources department must set up personnel administration data: personal information, compensation allowances, and job data.

This section discusses how to view personnel administration data.

Page Used to Review Employee Eligibility

Page Name	Definition Name	Navigation	Usage
Review HR/Job/Payroll Data	EMPLOYEE_SUMMARY1	Benefits, Employee/Dependent Information, Review HR/Job/Payroll Data, Review HR/Job/Payroll Data	View personnel administration data.

Viewing Personnel Administration Data

Access the Review HR/Job/Payroll Data page (Benefits, Employee/Dependent Information, Review HR/Job/Payroll Data, Review HR/Job/Payroll Data).

Annual Benefits Base Rate

This field is blank if your organization uses a benefits base that is different from regular pay.

Set up the primary annual benefits base rate in the Annual Benefits Base Rate field on the Compensation page of the Job Data (JOB_DATA) component.

Add multiple annual benefits base rates (ABBRs) using the Update ABBR component.

Note. The only ABBR displayed on this page is the primary ABBR entered in the Job component for the employee.

Enrolling Participants in Benefit Programs and Plans

This section provides an overview of enrolling participants in Base Benefits and discusses how to:

Enroll an employee in a benefit program.
Enroll employees and dependents in health benefit plans.
Enroll participants in life plans.
Enter medicare information.
Enter and maintain multiple annual benefits base rates.
Enroll employees in disability benefit plans.
Enroll in savings plans.
Enroll in leave plans.
Enroll in spending account plans.
Enroll in retirement plans.
Enroll in pension plans.
Enroll in vacation benefits plans.
Enroll in simple benefit plans.

Understanding Enrolling Participants in Base Benefits

Using the Manage Base Benefits business process to enroll participants consists of two parts:

Enroll a participant in a benefit program.

Initially, an employee's benefit program assignment is assigned to the employee based on his or her employee pay group, but you can override this assignment at the employee level. Verify that the employee is enrolled in the correct benefit program, because you can enroll participants only in benefit plans that are associated with their assigned benefit program.
Using individual benefit pages, enroll the participant in all appropriate benefit plans within the benefit program.

When you enroll employees in health, life, savings, FSA (flexible spending account), and Canadian pension benefit plans, you also enroll dependents and assign beneficiaries.

Note. You should set up that data before you start enrollments. That way, for each dependent enrollment and beneficiary assignment, you can prompt for the data once rather than enter it several times.

Pages Used to Enroll Participants in Benefit Programs and Plans

Page Name	Definition Name	Navigation	Usage
Assign to Benefit Program	BEN_PROG_PARTICPTN	Benefits, Enroll In Benefits, Assign to Benefit Program, Assign to Benefit Program	Enroll the employee in the appropriate benefit program.
Health Benefits	HEALTH_BENEFITS1	Benefits, Enroll In Benefits, Health Benefits, Health Benefits	Enroll employees and dependents in health plan types: medical, dental, and vision.
Life and AD/D Benefits	LIFE_ADD_BENEF1	Benefits, Enroll In Benefits, Life and AD/D Benefits, Life and AD/D Benefits	Enroll participants in life plans and assign beneficiaries to those plans.
Benefits Personal Data	BN_PERSON_EFFDT	Benefits, Employee/Dependent Information, Benefits Personal Data, Benefits Personal Data	Enter Medicare information.
Update ABBRs (update annual benefit base rates)	BN_ANNL_BENEF_BASE	Benefits, Employee/Dependent Information, Update ABBRs, Update ABBRs	Enter and maintain multiple ABBRs for an employee.
Review ABBRs (review annual base benefit base rates)	BN_ANN_BENBASE_INQ	Benefits, Employee/Dependent Information, Review ABBRs, Review ABBRs	Review annual benefit base rate.
Disability Benefits	DISABILITY_BENEFIT	Benefits, Enroll in Benefits, Disability Benefits, Disability Benefits	Enroll employees in disability benefit plans.
Savings Plans	SAVINGS_PLANS1	Benefits, Enroll In Benefits, Savings Plans, Savings Plans	Enroll employees in savings benefit plans, assign beneficiaries, and identify investment elections.
Leave Plans	LEAVE_PLANS	Benefits, Enroll In Benefits, Leave Plans, Leave Plans	Enroll employees in leave plans.
Spending Accounts	FSA_BENEFITS	Benefits, Enroll In Benefits, Spending Accounts, Spending Accounts	Enroll employees in FSA plans.
Retirement Plans	RTRMNT_PLANS	Benefits, Enroll In Benefits, Retirement Plans, Retirement Plans	Enroll employees in Public Employees Retirement System (PERS) benefit plans.
USA-Pension Plans CAN-Pension Plans	PENSION_PLAN1	Benefits, Enroll In Benefits, USA-Pension Plans, USA-Pension Plans Benefits, Enroll in Benefits, CAN-Pension Plans, CAN-Pension Plans	Enroll employees in benefit plans.
Vacation Benefits	VACATION_BENEFIT	Benefits, Enroll In Benefits, Vacation Benefits, Vacation Benefits	Enroll employees in vacation buy and sell plans.
Simple Benefits	SIMPLE_BENEFIT	Benefits, Enroll in Benefits, Simple Benefits, Simple Benefits	Maintain employee enrollment in simple benefit plans.

Enrolling an Employee in a Benefit Program

Access the Assign to Benefit Program page (Benefits, Enroll In Benefits, Assign to Benefit Program, Assign to Benefit Program).

Benefit Program

Enter the benefit program for the employee.

Set up a default benefit program on the Pay Group table. If you run a payroll before you enter a benefit program, payroll cannot process the employee.

You can override the default benefit programs with the correct benefit program.

Enrolling Employees and Dependents in Health Benefit Plans

Access the Health Benefits page (Benefits, Enroll In Benefits, Health Benefits, Health Benefits).

Health Provider ID

Tracks the primary care physician information for the employee's health provider. Enter the name of the employee's doctor, an ID number, or any other format the health provider may require.

Previously Seen

Select to indicate that the employee is a current patient of the indicated physician.

Other Covrg (other coverage)

(USF) This check box indicates whether the dependent has another active insurance plan.

Insurance Name

(USF) Enter the name of the other insurance plan.

FEHB Ind (Federal Employee Health Benefits indicator)

(USF) This check box indicates whether the dependent in enrolled in FEHB.

Enrolling Participants in Life Plans

Access the Life and AD/D Benefits page (Benefits, Enroll In Benefits, Life and AD/D Benefits, Life and AD/D Benefits).

Coverage

Smoker

Smoker is selected if you have indicated that the dependent is a smoker in the Dependent/Beneficiary - Personal Profile page.

On this page, the Smoker check box is a display-only field. When Smoker is selected, the system uses the age-graded rates that have been defined for smokers when calculating the employee's life benefit cost.

Coverage Options

Use these group boxes to define plan coverage and the benefits base calculation rules.

These sections are active only if, in the Life and AD/D Plan Table page, you indicate that coverage should be Specified in Employee Record.

Flat Amount

Enter an amount.

Dependent/Beneficiaries

Select the beneficiary ID. The selection list includes all of the beneficiaries that you set up for the employee using the Dependent/Beneficiary Data pages. Only beneficiaries that you identified as Beneficiary or Both (beneficiary or dependent) can be selected.

To delete a dependent enrollment, position the cursor at the line for the dependent that you want to delete and click Delete.

Percent of Benefit and Flat Amount

Define the distribution benefit as a percent of benefit or a flat amount. If you enter a flat amount and more than one beneficiary, select one of the beneficiaries to receive any excess funds. Select the beneficiary by selecting the Excess check box.

Contingent

(Optional) Select to Indicate whether a beneficiary is primary or contingent (secondary to a primary beneficiary).

If you set up a primary beneficiary to receive 100 percent of the benefit, all other beneficiaries have Contingent selected.

Note. If you are working with a dependent life plan, add dependent IDs for all of the dependents that will be covered by the plan. In dependent life plans, the dependents are covered by life insurance, and the employee is the beneficiary.

If you have defined the coverage method of the life or AD/D plan that you're working with to be the sum of dependent coverage in the Life and AD/D Plan Table, the Percent of Benefit field is not available for entry.

The totals for all beneficiaries must equal 100 percent. If they do not, the system displays an error message and does not allow you to save your entries. To correct the entry, change one or more of the percentages so that the totals are equal to 100 percent.

Entering Medicare Information

Access the Benefits Personal Data page (Benefits, Employee/Dependent Information, Benefits Personal Data, Benefits Personal Data).

Medicare Number

Enter the medicare number.

Medicare A Indicator

Select to indicate Enrollment in Medicare A.

Medicare Reason A

The administrator enters a description.

Medicare B Indicator

Select to indicate supplemental governmental insurance other than hospitalization costs

Medicare Reason B

The administrator enters a description.

Medicare D Indicator

Select to indicate enrollment in the Medicare D prescription drug plan.

Medicare Reason D

The administrator enters a description.

Entering and Maintaining Multiple Annual Benefits Base Rates

Access the Update ABBRs page (Benefits, Employee/Dependent Information, Update ABBRs, Update ABBRs).

Annual Benefits Base Rate Type

Select the ABBR type.

ABBR types are defined on the Annl Benef Base Rt Type Tbl page.

Annual Benefits Base Rate

Enter the amount of the ABBR.

Note. The Primary ABBR can be set only in the Job component.

Enrolling Employees in Disability Benefit Plans

Access the Disability Benefits page (Benefits, Enroll in Benefits, Disability Benefits, Disability Benefits).

Enrolling in Savings Plans

Access the Savings Plans page (Benefits, Enroll In Benefits, Savings Plans, Savings Plans).

Before Tax Investment and After Tax Investment

Flat Amount and Percent of Earnings

Define investment contributions as a flat amount or percent of earnings.

The system compares the percent of earnings to the percent of gross limits for employee before-tax and after-tax investment values. The system also verifies that the sum of the before-tax and after-tax investment values does not exceed the overall investment limit percentage that you defined for the savings benefit plan on the Savings Plan Table.

Dependent/Beneficiaries

Select the beneficiary ID. The selection list includes the beneficiaries that you set up for the employee using the Dependent/Beneficiary Information component.

To delete a beneficiary, position the cursor at the line for the beneficiary that you want to delete and click the Delete icon.

Beneficiary Percentage

Enter the percent of benefit for each beneficiary.

Note. The total for all beneficiaries must equal 100 percent. If it does not, the system displays an error message and does not allow you to save your entry. To correct the entry, change one or more of the percentages so that the total equals 100 percent.

Investments

Investment Option

Select an investment option and allocate an investment percentage. Investment percentages must total 100 percent before they can be saved in the system. If more than one investment option is associated with the chosen employee's savings plan, add more rows.

Rollover Options

You can enter rollover options only if Specified at Employee Level is selected on the Savings Plan Table - Rollover of Funds page.

Enter the plan type, benefit plan, deduction, and deduction class values for before tax and after tax rollovers.

Enrolling in Leave Plans

Access the Leave Plans page (Benefits, Enroll In Benefits, Leave Plans, Leave Plans).

Enrolling in Spending Account Plans

Access the Spending Accounts page (Benefits, Enroll In Benefits, Spending Accounts, Spending Accounts).

Note. The FSA Benefits (CAN) page is essentially the same as the page for U.S. users with two exceptions: It offers a choice between Canadian Health Care and Canadian Retirement Counseling plan types (plan types 65 and 66) instead of Health and Dependent Care plan types (plan types 60 and 61), and it displays a Carryforward option of either Claim or Credit, if applicable.

Contribution Level

Annual Pledge	Enter the employee's annual pledge amount.
Credit Rollover Included in Pledge	(Used by Benefits Administration) Displays the amount of the excess benefits credits that have been assigned to an FSA plan at the end of a plan year. The PeopleSoft Benefits Administration system automatically provides the credit rollover included in pledge from the previous year if you have designated that excess credits should be assigned to FSA plans in the Benefit Program Table.

Empl Contribution Override (employee contribution override)

If you do not implement PeopleSoft Payroll for North America or Payroll Interface, this is optional.

Enter a value to have the system use this amount to calculate the employee's spending account contribution.

Leave the field blank to have the system use the annual pledge amount to calculate the employee's spending account contribution.

Account Information

The system reflects the FSA account status of the employee's FSA plan, as well as the employee's FSA contributions YTD (contributions year-to-date).

Employees cannot transfer FSA funds from one account to another. As a rule, unused funds in an account at the end of a plan year are transferred to the employer.

Carryforward

This value appears for Canadian pension plans and is automatically set to the value that you entered for the employer carryforward choice in the FSA Benefits Table (Canada).

Enrolling in Retirement Plans

Access the Retirement Plans page (Benefits, Enroll In Benefits, Retirement Plans, Retirement Plans).

Enrolling in Pension Plans

Access the USA-Pension Plans page (Benefits, Enroll In Benefits, USA-Pension Plans, USA-Pension Plans).

For Canadian users, the plan types are 80 and 81. For U.S. users, the plan types are 82 through 87.

Voluntary Contributions

Enter an amount that the employee voluntarily contributes to the pension plan.This is an amount over the amount that you define in the Pension Plan Table. Enter a flat amount or a percent of earnings.

Salary for Pension Calculation

Use to calculate the pension using a salary other than the employee pay rate.

Dependent/Beneficiaries

Select the beneficiary ID.

The selection list includes the beneficiaries that you set up for the employee using the dependent and beneficiary data pages.

To delete a beneficiary, position the cursor at the line for the beneficiary that you want to delete and click Delete.

Percent of Benefit and Flat Amount

Enrolling in Vacation Benefits Plans

Access the Vacation Benefits page (Benefits, Enroll In Benefits, Vacation Benefits, Vacation Benefits).

When you define vacation buy or sell benefit plans with the Vacation Buy/Sell Table, you define increments for the vacation hours and minimum and maximum amounts that an employee can buy or sell.

Vacation Hours

The number of hours that an employee buys or sells for the full plan year (a 12-month period).

The vacation hours that you enter must be at least the minimum and not more than the maximum numbers of vacation hours that are defined in the Vacation Buy/Sell Table. In addition, they must be entered in the increment specified in the Vacation Buy/Sell Table.

Goal Balance

Updated by payroll. The system automatically stops deductions when the current goal balance equals the goal balance.

Vacation Accrual Processed

During the first payroll processing cycle of the plan year, PeopleSoft Payroll calculates bought and sold vacation earnings for each participant. The system automatically selects this check box.

You will not see the buy or sell transactions reflected in employee leave balances until after you perform leave accrual processing, at which time the system deselects the check box.

Note. If you change employee job data after the system performs vacation buy and sell processing, it does not update its calculations based on the new job data. For example, an employee is hired on September 1 and is paid monthly, at a rate of $20.00 per hour. The employee wants to buy 40 hours of vacation. The system assumes a 12-month period in which to spread the deduction. It calculates the goal amount as $800.00 (40 hours × $20 an hour), and calculated the pay period deduction as $66.67 (40 hours × $20 an hour/12 monthly periods per year). However, the company wanted the vacation amount based on the hire date. Because 4 months remained in the year, September through December, the company manually calculated and entered $200, or $800 divided by 4.

Enrolling in Simple Benefits Plans

Access the Simple Benefits page (Benefits, Enroll in Benefits, Simple Benefits, Simple Benefits).

No attributes are required for creating a simple benefit plan and costs are calculated from the Benefit Rate table.

(USF) Enrolling Employees in Benefit Programs and Plans

This section describes how to:

(USF) Enroll participants into FEHB benefit programs and plans.
Determine FEGLI (Federal Employees' Group Life Insurance) plan coverage, manage retirement coverage, and designate FICA status.
Assign FEGLI benefits.
Designate beneficiaries.
Enroll employees in the TSP (Thrift Savings Plan) Agency automated contribution plan.
Select investment options for TSP plans.

Pages Used to Enroll Employees in Benefit Programs and Plans Through the PAR

Page Name	Definition Name	Navigation	Usage
Benefits/FEHB Data (benefits/federal employee health benefits data)	GVT_BENDATA_SEC	Workforce Administration, Job Information, HR Processing USF, Select the Job Data tab. Click the Benefits/FEHB Data link.	Enroll participants into benefit programs and plans.
FEGLI/Retirement Data/FICA (federal employee government life insurance/retirement data/Federal Insurance Contributions Act)	GVT_BENDATA1_SEC	Workforce Administration, Job Information, HR Processing USF Select the Job Data tab. Click the FEGLI/Retirement/FICA link.	Select the participant's FEGLI plan coverage, manage the employee's retirement coverage, and designate FICA status.
FEGLI Assignments - Assignee (federal employee government life insurance - assignee)	GVT_ASSIGNEE	Benefits, Enroll in Benefits, Assign FEGLI Beneficiaries, Assignee	Designate one or more assignees for an employee's FEGLI benefits coverage. Each assignee is given a share of the total coverage being assigned. The total of these percentages must be 100.
FEGLI Assignments - Assignee Benef (federal employee government life insurance - assignee beneficiary)	GVT_ASSIGNEE_BEN	Benefits, Enroll In Benefits, Assign FEGLI Beneficiaries, Assignee Benef	Designate one or more beneficiaries. Use to assign the FEGLI benefits of U.S. federal government employees and retirees.
TSP Agency Basic (thrift savings plan - agency basic)	GVT_TSP_AUTO	Benefits, Enroll In Benefits, TSP Agency Basic, TSP Agency Basic	Enroll employees in the TSP Agency Automatic 1% Contribution plan.
TSP Investment Allocations (thrift savings plan investment allocations)	GVT_TSP_INVEST	Benefits, Enroll In Benefits, TSP Investment Allocations, TSP Investment Allocations	Select investment options.

(USF) Enrolling Participants Into FEHB Benefit Programs and Plans

Access the Benefits/FEHB Data page (Workforce Administration, Job Information, HR Processing USF).

Benefits Control

This group box is used for Benefits Administration processing.

BAS Group ID (benefits administration group identification)	Applies only if your benefits system uses Benefits Administration. Use it to link the participant to a particular benefits administration group for Benefits Administration processing later.
Benefit Program	Automatically set to the benefits program specified for the employee's pay group, which you specify in the Position Data page.

FEHB Eligibility

This group box identifies FEHB eligibility.

Permanent	Select this option for employees with a career conditional career appointment. Employees are eligible for FEHB if fields 1−9 in the Eligibility group box are also for users of Benefits Administration. Here you enter eligibility values that refer to eligibility configuration values in the Eligibility Rules Table.
Continuing Coverage	Select this option for employees who are transferring into a position from another agency without a break in service and for rehires with a break in service of fewer than 30 days. Employees are eligible for FEHB.
Temporary Appointment > 1 yr (temporary appointment greater than one year)	Select this option for an employee with a temporary appointment greater than one year. Employees are eligible for FEHB.
Temporary Appointment < 1 yr + FedSvc > 1 yr (temporary appointment less than one year plus federal service greater than one year)	Select this option for an employee with a temporary appointment less than one year and continuous service greater than one year. Employees with this eligibility pay the entire cost of their FEHB coverage.
Not Eligible	Select this option for employees who are ineligible for FEHB plan coverage. This option is most commonly used for employees with a temporary appointment of less than one year of service.

Eligibility

This group box is for Benefits Administration only. You enter the eligibility values that refer to the eligibility configuration values in the Eligibility Rules Table.

FEHB Date

This group box is for Federal users. Enter the future date on which an employee will be eligible for FEHB coverage. Typically, the FEHB Date is one year from the employee's hire date.

Benefits System

Select the appropriate benefits system. Select Not Managed in PeopleSoft (benefits managed by a system other than PeopleSoft) to filter out persons who have insufficient employment and job information to support benefit enrollment.

Determining FEGLI Plan Coverage, Managing Retirement Coverage, and Designating FICA Status

Access the FEGLI/Retirement Data/FICA page (Workforce Administration, Job Information, HR Processing USF).

FEGLI

FEGLI Code	Use this field to select the participant's FEGLI (Federal Employees' Group Life Insurance ) plan coverage, including termination, waiving coverage, and coverage ineligibility. Only active employees are allowed to increase their FEGLI coverage. You can assign beneficiaries and allocate survivor benefits through the Life and AD/D Benefits - Beneficiaries page. Note. When you have two or more FEGLI-related transactions to process for one employee that are effective on the same date, each one must be processed separately. You must enter the first transaction and save it before inserting a row to process the second transaction. When a second transaction is entered without saving the first, the system returns a message reporting that the transaction will be canceled. Federal employees may assign their FEGLI benefits to another person, trust, or settlement company that will pay them a cash amount for these benefits. Assignation of benefits is handled in the FEGLI Assignments page group of the Administer Base Benefits (USF) menu.
Post 65 Basic Life Reduction	After federal employees pass the age of 65, their basic life plan coverage may be reduced. In the Post 65 Basic Life Reduction field, determine whether the chosen employee's life plan value will be reduced by 50%, 75%, or not at all.
Living Benefits	Select for terminally ill federal employees and retirees who have a life expectancy of nine months or less. With living benefits, a full or partial payment of the FEGLI Basic Life Insurance benefit is paid directly to the employee or retiree. When an employee's request for living benefits has been approved by OFEGLI, use the PAR pages to process the election. Select an NOA code of 805 (Elect Full Living Benefit) or 806 (Elect Partial Living Benefit). When you select Living Benefits to process a partial living benefit, the Coverage Amount field becomes available. After an employee selects living benefits, the only FEGLI code values available to the employee are Terminate All and Waive All Life Insurance.
Coverage Amount	Used for employees who elect a partial living benefit. In this field, enter the Basic Insurance Amount (BIA). This is the balance of the coverage amount remaining.

Retirement

Retirement Plan	Select the employee's retirement plan coverage. You can select from an entire list of available U.S. federal government retirement programs that may be available to your employees. Whether your agency actually offers all of these programs depends upon whether you have set them up in the Retirement Plan Table and have associated them with the benefit programs that your agency offers.
FERS Coverage (federal employees retirement system coverage)	Indicate the level of FERS coverage allocated to employees who had federal retirement plan coverage prior to 1984. Employees who had this coverage before 1984 can select from the following values: Elected Coverage Under FERS or Not Covered by FERS. All employees who started federal retirement coverage after 1984 have a FERS coverage of Automatically Covered by FERS.
Previous Retirement Coverage	Employees transferring from another agency previously covered by a federal benefit plan should select Previously Covered. If the employee was not covered, select Never Covered.
Annuitant Indicator	Use for employees who are being rehired from retirement. If a formerly retired employee is receiving an annuity such as a pension plan payment, his or her pay may be offset by that annuity amount. Determine whether the retirement annuity is applicable to the employee's wages. Indicate the former employment status of the employee, regardless of whether the employee was a retired enlisted or military officer, and the employee's retirement plan type (CSRS or FERS).
Annuity Commencement Date	The date when retirement annuities for a retired or soon-to-be-retired employee began or will begin. The system uses this date when determining how to calculate agency contributions and employee deductions for FEHB and FEGLI during the employee's last pay period. Note. When an employee has worked less than a full pay period, the PeopleSoft Payroll Pay Calculation process prorates FEHB and FEGLI deductions according to OPM (Office of Personnel Management) rules.
CSRS Frozen Service (civil service retirement system frozen service)	Frozen service is the U.S. federal government term for the total years and months of civilian and military service that is creditable in a CSRS component of an FERS employee (retirement plans FERS and FICA, FERS and FICA - Air Traffic Control, FERS and FICA - Special, and FERS and FICA - Reserve Tech), or in the case of a CSRS offset employee (retirement plans FICA + CSRS – Partial and FICA + CSRS Special – Partial), the service that would be covered in a CSRS component if the employee ever became covered by FERS. In the CSRS Frozen Service field, enter this time span as a four-number code. The first and second positions indicate the number of years, while the third and fourth positions indicate the number of months. For example, a time span of five years and three months would be entered in CSRS Frozen Service as 0503.

FICA Status - Employee

Select the employee's FICA status. Select from the following values: E − Exempt, M − Medicare only, or N − Subject.

After you set up an employee's initial benefit program and plan enrollments through the PAR, you can proceed to the individual benefit pages to continue benefit plan enrollments, add plan coverage detail, enroll dependents, and assign beneficiaries. You can make changes in these pages without opening a PAR.

Assigning FEGLI Benefits

Access the FEGLI Assignments - Assignee page (Benefits, Enroll in Benefits, Assign FEGLI Beneficiaries, Assignee).

Assignee Number

This number is designated automatically by the system; it automatically increases by one with each new assignee that you designate for an employee.

Assignee Name, National ID, and Assignee Share (Pct) (assignee share percentage)

Enter the information for each assignee.

The total assignee shares for all assignees associated with an employee should equal 100.

After you enter assignee information and save it, the system selects the Assigned check box in the FEGLI - Elections page for coverage that has been assigned, with the exception of FEGLI plan options that have been Waived. When an employee elects a partial living benefit, the BIA is assigned along with any optional insurance. This is with the exception of Option C - Family coverage.

Designating Beneficiaries

Access the FEGLI Assignments - Assignee Benef page (Benefits, Enroll in Benefits, Assign FEGLI Beneficiaries, Assignee Benef).

Assignee Beneficiary Number	The system designates and automatically increases this number by one for each beneficiary added to an assignee.
Assignee Name, Relationship, and Benef Share (Pct) (benefit share percentage)	Enter the information for each assignee.
Same Address as Assignee	Select this check box if the beneficiary shares this information with the assignee. While this check box is selected, the Address and Phone Information fields are unavailable.

Enrolling Employees in the TSP Agency Automatic Contribution Plan

Access the TSP Agency Basic page (Benefits, Enroll In Benefits, TSP Agency Basic, TSP Agency Basic).

Enter the effective date. By default, the system sets Participation Election to Elect and the elect date to the system date.

Use Benefit Plan to enroll the employee in the TSP 1% Agency Contribution plan. TSP 1% Agency Contribution plans have a plan type of 7Z.

Employees typically must complete a waiting period of two open seasons after their hire date before they can be enrolled in the TSP 1% Agency Contribution plan.

Selecting Investment Options for TSP Plans

Access the TSP Investment Allocations page (Benefits, Enroll In Benefits, TSP Investment Allocations, TSP Investment Allocations)

Option

Enter the type of investment in which you are allocating an investment percentage. If more than one investment option is associated with the chosen employee's savings plan, you can add more rows.

Percent

Enter the investment percentage allocated for each option associated with this savings plan. Investment percentages must total 100 before they can be saved into the system.

Terminating Dependent Enrollments or Beneficiary Status

Remember that you enroll dependents and assign beneficiaries when you enroll employees. To terminate a dependent enrollment or beneficiary status, you must enter a row of data with the termination date (just as you do with employees). You make these changes on the benefit enrollment page for the benefit in question, such as Life & AD/D Benefits. You do not make the changes in the Dependent/Beneficiary Information component.

If you try to delete dependent/beneficiary records on benefit election pages that have court orders applied to them, the system informs you that the dependent or beneficiary has a court order that provides a legal right to benefit coverage.

Warning! If you delete dependent/beneficiary data using the Dependent/Beneficiary Information component, you will destroy history. After you change enrollment data, the fact that the dependent or beneficiary data is available in the Dependent/Beneficiary Information component won't matter. In fact, it must remain to provide correct historical information.

Generating HIPAA Certificates

This section discusses how to:

Generate a HIPAA Certificate.
View HIPAA letter printing dates.

Pages Used to Generate HIPAA Certificates

Page Name	Definition Name	Navigation	Usage
HIPAA	RUN_CTL_HIPAA	Benefits, Reports, Regulatory and Compliance, HIPAA, HIPAA	Run the report of the history of a former employee's group health coverage.
Notification Letters	BENEF_LETTER_HIST	Benefits, Review Employee Benefits, Notification Letters, Notification Letters	View HIPAA certificate printing for an employee and dependents.

Generating a HIPAA Certificate

Access the HIPAA page (Benefits, Reports, Regulatory and Compliance, HIPAA, HIPAA).

From Date

Enter the beginning date of the time period for which you want to generate HIPAA certificates.

Thru Date

Enter the ending date of the time period for which you want to generate HIPAA certificates.

Viewing HIPAA Letter Printing Dates

Access the Notification Letters page (Benefits, Review Employee Benefits, Notification Letters, Notification Letters).

Health Provider ID	Tracks the primary care physician information for the employee's health provider. Enter the name of the employee's doctor, an ID number, or any other format the health provider may require.
Previously Seen	Select to indicate that the employee is a current patient of the indicated physician.
Other Covrg (other coverage)	(USF) This check box indicates whether the dependent has another active insurance plan.
Insurance Name	(USF) Enter the name of the other insurance plan.
FEHB Ind (Federal Employee Health Benefits indicator)	(USF) This check box indicates whether the dependent in enrolled in FEHB.

Medicare Number	Enter the medicare number.
Medicare A Indicator	Select to indicate Enrollment in Medicare A.
Medicare Reason A	The administrator enters a description.
Medicare B Indicator	Select to indicate supplemental governmental insurance other than hospitalization costs
Medicare Reason B	The administrator enters a description.
Medicare D Indicator	Select to indicate enrollment in the Medicare D prescription drug plan.
Medicare Reason D	The administrator enters a description.

Voluntary Contributions	Enter an amount that the employee voluntarily contributes to the pension plan.This is an amount over the amount that you define in the Pension Plan Table. Enter a flat amount or a percent of earnings.
Salary for Pension Calculation	Use to calculate the pension using a salary other than the employee pay rate.

Option	Enter the type of investment in which you are allocating an investment percentage. If more than one investment option is associated with the chosen employee's savings plan, you can add more rows.
Percent	Enter the investment percentage allocated for each option associated with this savings plan. Investment percentages must total 100 before they can be saved into the system.

From Date	Enter the beginning date of the time period for which you want to generate HIPAA certificates.
Thru Date	Enter the ending date of the time period for which you want to generate HIPAA certificates.