PeopleSoft Enterprise Time and Labor 9.1 PeopleBook

Reporting Time

This chapter provides an overview of time reporting and discusses how to:

Create time reporting templates.
Create templates for rapid time reporting.
Report time rapidly.

Understanding Time Reporting

You can report time using a time clock device, such as a time clock or phone, or through time reporting pages you access through the internet. Time and Labor can also generate time automatically through the use of schedules.

You can also view and modify all time entries—regardless of their source—using the Time and Labor time management pages.

When you run the Time Administration process, the system converts reported time to payable time that can be sent to your payroll system, Project Costing, and other applications.

The graphic shows how reported time is converted to payable time for use by other applications:

Converting reported time to payable time for use by other applications

Creating Time Reporting Templates

Use time reporting templates to establish easy-to-use, self-service pages that time reporters can use to enter time for the current period.

This section provides an overview of time reporting templates and discusses how to specify fields to display on the time entry pages.

Understanding Time Reporting Templates

You design the time reporting pages. Use the Time Reporting Template page to select the fields to appear on the Timesheet, Web Clock, and Mass Time self-service pages. You also indicate which data entry fields are required and which fields are optional.

Task Data

To select the types of task data you want time reporters to provide, use the task template rather than the time reporting template. The task template is associated with a Task Profile and/or a Task Group and then assigned to an employee.

Time Reporting Templates

You must assign a punch time reporting template and an elapsed time reporting template to each taskgroup. These templates become the default time reporting templates for the members of the taskgroup. You can also assign time reporting templates directly to time reporters using the Create Time Reporter Data page or Maintain Time Reporter Data page. When reporting time, the system uses the default template (the one assigned to the time reporter's taskgroup) only if you did not assign a time reporting template directly to the time reporter.

Note. You must create time reporting templates before you can create taskgroups.

Predefined Time Reporting Templates

If you want minimal information from time reporters, use the two predefined templates delivered with Time and Labor.

Punch Template - No Options (PSPCH_NONE). You might want to assign this template to elapsed time reporters who never need to enter punch time. Users of this template only need to select the date they want to report time for and then enter their punch times or punch types on the time entry pages. The Taskgroup and Time Zone fields are defaulted in.
Elapsed Template - No Options (PSELP_NONE). Users of this template select the date they want to report time for and enter a quantity. The time reporting code will default to REG if nothing is reported, and the Taskgroup and Billable Indicator fields are also defaulted in.

Defining Task Reporting Requirements

Page Used to Create Time Reporting Templates

Page Name	Definition Name	Navigation	Usage
Time Reporting Template	TL_RPTD_TMPLT1	Set Up HRMS, Product Related, Time and Labor, Time Reporting, Time Reporting Template, Time Reporting Template	Specify time-related fields to display on the punch or elapsed time entry pages.
Punch Pattern	TL_RPTD_PUNCH	Set Up HRMS, Product Related, Time and Labor, Time Reporting, Time Reporting Template, Punch Pattern	Specify time reporting punch pattern defaults at a Time Reporting Template level for punch time entry pages.

Specifying Fields to Display on The Time Entry Pages

Access the Time Reporting Template page (Set Up HRMS, Product Related, Time and Labor, Time Reporting, Time Reporting Template, Time Reporting Template).

Template Type

Select Elapsed Time Reporter or Punch Time Reporter to indicate the type of time reporter the template applies to. Elapsed Time Reporter causes the system to display elapsed fields on the Timesheet and Mass Time pages. Punch Time Reporter causes the system to display default punch fields on the Timesheet and Web Clock pages.

Selecting Time Reporting Elements

Select each type of data you want time reporters who use this template to report. For each element you choose, select either Required or Optional in the field to the right. The available elements depend on whether the template applies to elapsed time reporters or punch time reporters.

Time Reporting Code	This check box is available for both Elapsed and Punch Time Reporter template types. When you select an Elapsed Time Reporter template type, this field defaults to checked and has the default value of Optional. This field is required to display on the time entry pages for an elapsed time reporter, but the time reporter is not necessarily required to enter a value in the field. Select this option if you want your time reporters to enter a TRC for the reported time on the Timesheet, Web Clock, or Mass Time entry pages.
TRC Type	This check box is available for both Elapsed and Punch Time Reporter template types and when the Time Reporting Code box is checked. Because this field is a display only field on the time entry pages, the default value is Optional. Select this option to display TRC type (hours, units, or amount) when the time reporter enters a TRC on the Timesheet page. TRC Type is dependent on the Time Reporting Code field. If you select TRC Type without selecting Time Reporting Code, the system automatically selects Time Reporting Code.
Unit of Measure	This check box is available for both Elapsed and Punch Time Reporter template types and when the Time Reporting Code check box is selected. Because this is a display only field on the time entry pages, the default value is Optional. Select this option if you want the system to display the unit of measure for the TRC on the Timesheet page when the TRC Type is units.
Currency Code	This check box is available for both the Elapsed Time Reporter and Punch Time Reporter template types. The default value is Required. Select this option if you want time reporters to report a currency type code for the reported time.
Time Collection Device ID	This check box is available for both the Elapsed Time Reporter and Punch Time Reporter template types. The default value is Required. Select this check box if you are interfacing with a third-party time collection device. The system displays the ID of the time collection device to which the time was reported.
Day of the Week	This box is automatically checked and available only when you select a Punch Time Reporter Template Type. The default value is Optional. This option will display the day of the week when the user enters a date on the Punch Time Entry page. The day of the week automatically precedes the date on the Elapsed Time Entry page.
Time Zone	This check box is automatically checked and available only when you select a Punch Time Report Template Type. The default value is Optional. This option allows time reporters to report a time zone for the reported time on the Timesheet, Web Clock, and Mass Time pages.
Country	This check box is available for both Elapsed Time Reporter and Punch Time Reporter template types. The default value is Required. Select this option if you want time reporters to report a country for reported time on the Timesheet, Web Clock and Mass Time pages.
State	This check box is available for both Elapsed Time Reporter and Punch Time Reporter template types. The default value is Required. Select this option if you want time reporters to report a state for the reported time on the Timesheet, Web Clock or Mass Time pages. Time reporters can then enter a state other than the default associated with the time reporter's tax location code. (Tax location codes are assigned to time reporters on the Job Data pages in Human Resources Management.) The state must be set up for the time reporter in the Maintain Tax Data pages.
Locality	This check box is available for both Elapsed Time Reporter and Punch Time Reporter template types. The default value is Required. This option is similar to the state option. Select this option to enable time reporters to enter a locality. The locality should be reported with the associated state. The state and locality combination must be defined for the time reporter in the Maintain Tax Data pages.
Billable Indicator	This check box is available for both Elapsed Time Reporter and Punch Time Reporter template types. The default value is Required. Select this option if you want time reporters to report a billable indicator on the Timesheet, Web Clock and Mass Time pages. If Project Costing is integrated with Time and Labor, the reported value is passed to Project Costing.
Badge ID	This check box is available for both the Elapsed Time Reporter and Punch Time Reporter template types. The default value is Required. Select this option if you want the time entry page to display the badge ID the time reporter used when entering time.
Comp Rate Code (compensation rate code)	This check box is available for both Elapsed Time Reporter and Punch Time Reporter template types. The default value is Required. Select this check box if you want time reporters to be able to enter a compensation rate on the Timesheet, Web Clock and Mass Time pages.
Override Rate	This check box is available for both Elapsed Time Reporter and Punch Time Reporter Template Types. The default value is Required. Select this check box if you want time reporters to be able to enter an override rate on the Timesheet, Web Clock, and Mass Time pages. The override rate is passed to the payroll system for use in pay calculations. Otherwise, the override rate is set by default to the rate on the TRC or to the hourly rate on the employee's job record.
Override Reason	This check box is available for both Elapsed Time Reporter and Punch Time Reporter template types. The default value is Required. Select this option if you want time reporters to be able to enter an override reason code on the Timesheet, Web Clock, and Mass Time pages. You define override reason codes on the Override Reason Code page.
Rule Element 1-5	These check boxes are available for both Elapsed Time Reporter and Punch Time Reporter template types. The default value is Required. Select these check boxes to enable time reporters to override any of the rule elements assigned to them on the Create Time Reporter Data or Maintain Time Reporter Data pages. You define rule elements on the Rules Element pages.
Task Profile	This check box is available only if the Task Template check box is cleared. The default value is Required, which causes Task Profile options to appear on the Timesheet, Web Clock, and Mass Time pages. The task profiles that appear in the drop-down list box are determined by the time reporter's taskgroup. If a taskgroup was assigned to the time reporter directly through the Create Time Reporter Data or Maintain Time Reporter Data page, only those task profiles associated with the assigned taskgroup appear. Task profiles specify the values of the task elements that the system should associate with the reported time. They eliminate the need for the time reporter to enter values for the individual task elements.
Task Template	This check box is available only if the Task Profile check box is cleared. The default value is Required. Select this check box if you want the Timesheet, Web Clock, or Mass Time pages to display a field for each of the task elements you selected when creating the task template that is assigned to the time reporter's taskgroup. The Timesheet page displays a tab called Overrides that will contain all the appropriate task elements.
Allow Save For Later	This option adds a Save For Later button that displays on the Timesheet page for both the employee and manager. The button allows the user to save reported time to the database without submitting it. The saved data will never be picked up and processed by Time Administration, but will remain in a holding state in the database until it is submitted. For example, if an employee typically submits their time on a weekly basis, they can go in and enter their time each day and click on the Save for Later button. Then at the end of the week they can submit the for processing. With the save button, the user has the option of checking for errors or saving the time without checking for errors. The Allow Save For Later check box is selected by default.
Reported Time Source	This option displays the source of the reported time, such as Time Administration, Absence Management, Schedule source, or Time Collection Device.

Note. Punch Timesheet display of time reporting and task values are driven by use of Punch Time Reporting Template.

Elapsed Timesheet display of time reporting and task values are driven by use of Elapsed Time Reporting Template.

In order to derive the display of time reporting template information, the system looks for a time reporting template first on the Maintain Time Reporter Data page. If one is not there, then the system uses the time reporting template of the default taskgroup on the time reporter's Maintain Time Reporter Data page.

Time Reporting Punch Pattern

Access the Punch Pattern page (Set Up HRMS, Product Related, Time and Labor, Time Reporting, Time Reporting Template, Punch Pattern).

Warning! Be careful to create a punch pattern that makes sense, without the same punch type in a row.

This page allows users to set up the typical punch type pattern for employees assigned to this Time Reporting Template. For example, you may have a group of employees assigned to a time reporting template that just has an In, Meal, In, and Out punch pattern. For another group of employees you can set up a different time reporting template that includes Break punch types. No reported tasks or time reporting information are associated to an Out punch.

All reported task or time reporting information is associated to the prior punch. For example:

Punch Type	Time	TRC	Punch Duration
In	8 AM	REG
Break	10 AM	BRK	2 hours for REG from In to Break.
In	10:15 AM	OVT	15 minutes to BRK from Break to In.
Meal	12 PM	ML1	1.5 hours for OVT from In to Meal.
In	12:15 PM	OVT1	15 minutes for ML1 from Meal to In.
Transfer	1 PM	OVT2	45 minutes for OVT1 from In to Transfer.
Out	5 PM		4 hours for OVT2 from Transfer to Out.

Note. The Time and Labor Installation – Configurations page also contains options for defining a default punch pattern for all punch time reporters. The time reporting template punch pattern will override the settings on the Time and Labor Installation – Configurations page for the employees assigned to that time reporting template. The system delivered default punch pattern on both the Time and Labor Installation – Configurations page and Time Reporting Template page is In, Break, In, Meal, In, Out.

See Also

Integrating with Project Costing

Defining Task Reporting Requirements

Configurations

Creating Templates for Rapid Time Reporting

This section provides an overview of rapid time reporting and discusses how to create templates for rapid time reporting.

Understanding Rapid Time Reporting

Use rapid reporting templates to design time entry pages for fast reporting. Limited editing occurs during data entry, so users can operate at top speed. Full validation occurs during a separate Submit process.

The rapid time reporting feature of Time and Labor is especially useful when employees report their time using timecards and data entry personnel enter the time into the system. Data entry is fast because users can enter time for multiple employees and multiple days on the same page. Only a few edits are in place to validate data as it is entered. Complete validation occurs when the user submits the reported time entries. Any exceptions then become visible to managers on the Manage Exceptions page.

Note. Validation TLX0010, Invalid Leave Time Taken, cannot be enabled for the Submit Time process.

See Exceptions and Validations.

You control which fields appear on the Rapid Time Reporting page—the page used to report time. For example, you can design the page based on the format of your time cards. You use the Rapid Time Template page to select the fields to include on the Rapid Time Reporting page.

Create as many rapid time reporting templates as you need. Elapsed and punch time reporters require separate templates.

Where to Find Valid Field Values

You may want to supply data entry clerks with a list of the values that are valid for the data entry fields you choose to include on the Rapid Time Reporting page. The valid field values are stored in these tables:

Field Name	Table
Task Detail	Various
TRC	TRC
Time Zones	TIMEZONE
Quantity	TL_QUANTITY
Task Profile ID	TASK_PROFILE_ID
Currency Codes	CURRENCY_CD
Taskgroup	TASKGROUP
Rule Elements	RULE_ELEMENT_1 (2, 3, 4, or 5)
Comp Rate Code	COMP_RATECD
State	STATE
Locality	LOCALITY
Override Reason	OVERRIDE_RSN_CD

Page Used to Create Templates for Rapid Time Reporting

Page Name	Definition Name	Navigation	Usage
Rapid Time Template	TL_RAPID_TMPLT1	Set Up HRMS, Product Related, Time and Labor, Time Reporting, Rapid Time Template	Select the fields to appear on the Rapid Time Reporting page.

Selecting Fields to Display on The Rapid Time Reporting Page

Access the Rapid Time Template page (Set Up HRMS, Product Related, Time and Labor, Time Reporting, Rapid Time Template).

Description

Enter a description of up to 30 alphanumeric characters for the template. This is a required field.

Template Type

Select Punch Time Reporter or Elapsed Time Reporter to indicate the type of time reporter the template applies to.

Employee ID

This check box is selected automatically to indicate that users must supply the time reporter's employee ID when entering time through the Rapid Time Reporting page.

Employee Record (employee record number)

This check box is selected automatically to indicate that a field for employee record number appears on the Rapid Time Reporting page if you enable the Multiple Jobs Allowed option on the Installation table in Human Resources Management.

Employee Name

If you want the time reporter's name to display automatically when a user completes the EmplID (employee ID) field on the Rapid Time Reporting page, select this check box.

TRC (time reporting code)

If you select this check box, a TRC field appears on the Rapid Time Reporting page.

Quantity

This check box is available only when you select Elapsed Time Reporter in the Template Type field. It is automatically selected and indicates that a Quantity field is included on the Rapid Time Reporting page. The user can supply hours, units, or an amount when reporting time.

Currency Code

This check box is available only when you select Elapsed Time Reporter in the Template Type field. Select this option if you want a Currency Code field to appear on the Rapid Time Reporting page. If a user enters an amount or rate when reporting time on the Rapid Time Reporting page, the system can pass this data to your payroll system during processing.

Punch Type

This check box is available only when you select Punch Time Reporter in the Template Type field. It is automatically selected and indicates that a Punch Type field appears on the Rapid Time Reporting page. The user can select Break, In, Meal, Out, or Transfer from a drop-down list box.

Punch Time

This check box is available only when you select Punch Time Reporter in the Template Type field. It is automatically selected and indicates that a Punch Time field is included on the Rapid Time Reporting page.

Time Zone

This check box is available only when you select Punch Time Reporter in the Template Type field. It is automatically selected and indicates that a Time Zone field is included on the Rapid Time Reporting page.

Comments

This check box is available for both Elapsed Time Reporter and Punch Time Reporter template types. Select this check box if you want users to be able to enter a comment for each time entry.

Task Elements

Task Profile ID

Select this check box if you want the Rapid Time Reporting page to include a Task Profile ID field. The system refers to the time reporter's task profile to determine how to allocate the reported time across tasks.

If you select this check box, you cannot select individual tasks from the Task Detail group box on this page.

Note. Select only those task elements that are included in the default task templates assigned to the time reporters. When a data entry clerk reports tasks that are not associated with the task template, the validation process initiates exceptions.

Overrides

Use this group box to select additional fields to appear on the Rapid Time Reporting page. If a user completes any of these fields when reporting time, the entered values override default values defined elsewhere in Time and Labor or Human Resources Management.

Taskgroup	Select this check box if you want a Taskgroup field to appear on the Rapid Time Reporting page. Users can override the time reporter's default taskgroup when entering time. The system uses the task profile ID associated with the chosen taskgroup to determine how reported time should be allocated across tasks. Note. If you select any of the Task Detail check boxes and also select Taskgroup, it is possible for a user to enter task data on the Rapid Time Reporting page that does not match the default task profile ID for the time reporter's taskgroup.
Country	Select this check box if you want the Rapid Time Reporting page to include a field for a country code. Users can select a country when reporting time. This check box is required when you select the State and Locality check boxes in the Overrides group box.
State	Select this check box to have a State field appear on the Rapid Time Reporting page. Users can enter a state other than the default state associated with the time reporter. The value in the State field identifies the state and local tax jurisdictions in which the time reporter works. If you select this check box, you must also select the Country check box.
Locality	This check box is similar to the State check box. Select this check box to give users the ability to override a time reporter's default locality. The locality must be reported with the associated state and country. If Time and Labor is integrated with Payroll for North America, the state and locality combination must be defined for the time reporter on the Maintain Tax Data page. If you select this check box, you must also select the Country and State check boxes.
Comp Rate Code (compensation rate code)	If you select this check box, the time-entry clerk can enter a compensation rate code that overrides the code assigned to the time reporter on the job record. You define compensation rate codes and assign them to employees in Human Resources Management.
Override Rate	Select this check box to enable users to override the time reporter's default rate when reporting time on the Rapid Time Reporting page. The rate is passed to the payroll system for use in pay calculations.
Override Reason	Select this check box if you want data entry clerks to be able to enter an override reason code on the Rapid Time Reporting page. The code identifies why any override was entered. Override reason codes are defined in the Override Reason Code page in Time and Labor.
Billable Indicator	Select this check box if you want a Billable Indicator field to appear on the Rapid Time Reporting page. If Project Costing is integrated with Time and Labor, the value entered in this field is passed to Project Costing.
Rule Element 1-5	If you want to give users the ability to override specific rule elements assigned to time reporters, select the appropriate rule element check boxes. When reporting time on the Rapid Time Reporting page, users can then enter values for the rule elements that pertain to the reported time. You define rule elements on the Rule Element page and assign them to time reporters on the Create Time Reporter Data or Maintain Time Reporter Data page.

See Also

Defining Rule Elements

Understanding Time Reporter Data

Understanding How to Create Task Values in Time and Labor

Integrating with Project Costing

Reporting Time Rapidly

This section provides an overview of rapid time reporting and discusses how to:

Report time quickly.
Generate a time card.

Understanding Rapid Time Reporting

The Rapid Time Reporting page enables you to quickly enter time for multiple time reporters. No online edits or rules are applied during data entry, so that you can enter data at top speed.

Because there's no up-front validation, try to enter data as accurately as possible. You may also want to have a list of the field values that are valid for your organization nearby when you to enter time—for example, the list of valid time reporting codes, task entity codes, and rule element values, if applicable.

Reported Time Validation

After you enter time on the Rapid Time Reporting page, click the Submit button to validate your entries. During validation, the system checks all the time reporting code and task data you've entered for the session. It also verifies that the status of each time reporter is Active . Invalid transactions appear on the Manage Exceptions pages for the manager's review. All time transactions are converted to reported time, whether exceptions are created or not. For those reported time entries that have related exceptions, the time can be corrected in the time reporting pages.

Validation TLX0010, Invalid Leave Time Taken, cannot be enabled for the Submit Time process.

See Using Validation Criteria.

If you selected the Automatic Rules Run option on the Time and Labor Installation page, the Submit Time process also starts the Time Administration process, which converts the reported time to payable time.

Note. If the rapid entry data includes task details that do not match the employee's task profile, the task details you entered are moved to the Reported Time table if they pass the validation process.

Pages Used to Report Time

Page Name	Definition Name	Navigation	Usage
Rapid Time	TL_RAPID_SESSION	Time and Labor, Report Time, Rapid Time, Rapid Time	Enter daily time quickly for time reporters and submit time for validation.
TimeCard	TL_REPORTS_RNCTL	Time and Labor, Reports, TimeCard, TimeCard	Displays all punch time, elapsed time rows, payable time, and unresolved exceptions for an individual employee for the period selected on the run control. The report can be run by an individual employee or by a group. The report contains lines for approval signatures for both the employee and the approving supervisor.

Reporting Time Quickly

Access the Rapid Time page (Time and Labor, Report Time, Rapid Time, Rapid Time).

Description

Enter a description of up to 30 alphanumeric characters for this session.

Session Number

The system displays the session number as 9999999999 until you save the page, at which time it automatically assigns the session number.

Template Type

Select the template type, either Elapsed Time Reporter or Punch Time Reporter. This determines which Rapid Time Templates are available.

Warning! We recommend that you do not change the Template Type field after saving data. Doing so causes the system to delete any data entered with the original template. Instead, create a new session with the desired template type. Similarly, if you change from one template to another of the same type (elapsed to elapsed), any of the data that does not match the current rapid template is deleted when the session is submitted.

Session Status

Indicates whether you have run the Submit process to validate the time entries for the data entry session. Values are Submitted, Not Submit, Resubmit, and Submit TA (Time Administration).

Submit: Indicates that you submitted the session and the entries were validated.

Resubmit: Indicates that you modified a session that was previously submitted.

Submit TA: Indicates that you submitted the session and processed Time Administration automatically, as the Automatic Rules Run flag is enabled on the Time and Labor Installation page.

Note. If the system is unable to complete the Submit process because of an error, the session status still reads Submit. After fixing the problem, you can resume processing by selecting the Restart option on the Process Monitor.

Template

Select the rapid time template you want. The template determines which data entry fields appear in the Rapid Detail Information section.

Warning! If you select a different rapid time template after you enter time, the system deletes any unsaved entries.

Processing Mode

The options available in this field are Replace, Add, and Correction. The option you select determines how the system processes the entries you make on this page:

Replace is the default value. It tells the system to replace any time that was entered for the same dates through either the Rapid Entry page or the Mass Time Reporting page (time that has a reported time source code equal to SYS) with the time you are entering now. Only time originating from those two sources is replaced by the new instance of time. Time that originated from any other source, such as the Timesheet page or a Time Clock Device is not changed. For example, when reporting rapid elapsed time and the Processing Mode indicator is set to Replace, the system replaces all the elapsed time that exists for an employee on that same date that originated from either the Mass Time Reporting or Rapid Time Reporting pages. It does not affect any punch time that may exist. Likewise, when reporting rapid punch time, the system replaces all punch time meeting the same criteria and does not delete any elapsed time.

Select Add if you want the system to add a new instance of time for the day without replacing any time that was previously reported for the same day. The system adds the time generated by the Rapid Entry page to the Reported Elapsed table (PS_TL_RPTD_ELPTIME) or Punch Time table (PS_TL_RPTD_PCHTIME).

When a session is resubmitted in Correction mode, reported time is regenerated and reported time that was submitted earlier for this session is deleted. In correction mode the Submit Time process deletes all time with an ST instance and regenerates submitted time. When a new session is submitted in Correction mode, there is nothing to delete and the session data is added as it is when you select Add mode.

Warning! If you upgraded from Time and Labor Release 8.8 or a prior release, make sure that any existing Rapid Time Reporting sessions that you resubmit using Correction mode were created and submitted using the current release of the application. To enable Correction mode for sessions created using release 8.8 or prior releases, first resubmit the session in Replace mode; after that, you can resubmit the session using Correction mode.

Rapid Detail Information

The fields that appear in this section vary depending on the rapid time template you selected. The Delete check box enables you to delete an entry and is explained later in this section. EmplID (employee ID) and Date are always required fields.

Few prompt tables are provided for fields within the grid, so you need access to the various codes you'll enter, including the time reporting codes, task, and override values.

Note. If you report task elements that are not part of the time reporter's default task template and do not report a different taskgroup, the validation process that occurs when you run Time Administration task data validation will generate exceptions.

Save	Click this button to save the session. The system assigns a session number that replaces 9999999999. After you save a session, you can exit the page, return later, and enter additional rows of data for the session.
Submit	Click this button to validate the data you've entered. When you click this button, the system saves and submits the data. You cannot make any changes to the session until the Submit process is complete.
User ID	If this is a new session, your user ID appears here. If you are updating a session, the user ID of the last person who entered data for the session appears in this field.
Date/Time Updated	If this is a new session, the time you accessed the page appears. If you are updating a session, the date and time that data was last saved for the session appears. Note. You can see who entered time for an employee on a particular date on the Elapsed Time Audit page or Punch Time Audit page after the time data has gone through the Submit Time process.

Adding Rows of Data During Rapid Time Reporting

You can add as many rows of data to a session as you need.

To add rows to a session:

In the Rows to Add field, enter the number of rows you want to add.
If you want the values entered in the previous row to be copied into the new rows, select the Copy Down Values from Last Row check box. Clear this check box if you want the system to add blank rows.
If you're using an elapsed time template and want each new row to display the next date, select the Increment Date check box.
Click the Add Row(s) button.

Deleting Rows of Data During Rapid Time Reporting

To delete rows from a session:

Select the Delete check box for each row of data you want to delete.
Click the Delete Selected Row(s) button.

Note. To delete rows of rapid time that have been submitted, use the Timesheet page.

Viewing Time Entered on the Rapid Time Reporting Page

To view a session entered on the Rapid Time Reporting page, access the page in Update/Display mode.

After time has been submitted, you can also view time by employee ID and date using the Timesheet page.

Enterprise PeopleTools PeopleBook: PeopleSoft Process Scheduler, Viewing the Status of Processes

Generating a Time Card

Access the TimeCard page (Time and Labor, Reports, TimeCard, TimeCard).

Include/Exclude Indicator

Use to include additional time reporters or exclude specific time reporters from the indicated group.

Note. This report provides functionality to replace the Reported Time by TRC report, TL006.SQR in prior versions.

See Also

Enterprise PeopleTools PeopleBook: PeopleSoft Process Scheduler

Description	Enter a description of up to 30 alphanumeric characters for the template. This is a required field.
Template Type	Select Punch Time Reporter or Elapsed Time Reporter to indicate the type of time reporter the template applies to.
Employee ID	This check box is selected automatically to indicate that users must supply the time reporter's employee ID when entering time through the Rapid Time Reporting page.
Employee Record (employee record number)	This check box is selected automatically to indicate that a field for employee record number appears on the Rapid Time Reporting page if you enable the Multiple Jobs Allowed option on the Installation table in Human Resources Management.
Employee Name	If you want the time reporter's name to display automatically when a user completes the EmplID (employee ID) field on the Rapid Time Reporting page, select this check box.
TRC (time reporting code)	If you select this check box, a TRC field appears on the Rapid Time Reporting page.
Quantity	This check box is available only when you select Elapsed Time Reporter in the Template Type field. It is automatically selected and indicates that a Quantity field is included on the Rapid Time Reporting page. The user can supply hours, units, or an amount when reporting time.
Currency Code	This check box is available only when you select Elapsed Time Reporter in the Template Type field. Select this option if you want a Currency Code field to appear on the Rapid Time Reporting page. If a user enters an amount or rate when reporting time on the Rapid Time Reporting page, the system can pass this data to your payroll system during processing.
Punch Type	This check box is available only when you select Punch Time Reporter in the Template Type field. It is automatically selected and indicates that a Punch Type field appears on the Rapid Time Reporting page. The user can select Break, In, Meal, Out, or Transfer from a drop-down list box.
Punch Time	This check box is available only when you select Punch Time Reporter in the Template Type field. It is automatically selected and indicates that a Punch Time field is included on the Rapid Time Reporting page.
Time Zone	This check box is available only when you select Punch Time Reporter in the Template Type field. It is automatically selected and indicates that a Time Zone field is included on the Rapid Time Reporting page.
Comments	This check box is available for both Elapsed Time Reporter and Punch Time Reporter template types. Select this check box if you want users to be able to enter a comment for each time entry.

Description	Enter a description of up to 30 alphanumeric characters for this session.
Session Number	The system displays the session number as 9999999999 until you save the page, at which time it automatically assigns the session number.
Template Type	Select the template type, either Elapsed Time Reporter or Punch Time Reporter. This determines which Rapid Time Templates are available. Warning! We recommend that you do not change the Template Type field after saving data. Doing so causes the system to delete any data entered with the original template. Instead, create a new session with the desired template type. Similarly, if you change from one template to another of the same type (elapsed to elapsed), any of the data that does not match the current rapid template is deleted when the session is submitted.
Session Status	Indicates whether you have run the Submit process to validate the time entries for the data entry session. Values are Submitted, Not Submit, Resubmit, and Submit TA (Time Administration). Submit: Indicates that you submitted the session and the entries were validated. Resubmit: Indicates that you modified a session that was previously submitted. Submit TA: Indicates that you submitted the session and processed Time Administration automatically, as the Automatic Rules Run flag is enabled on the Time and Labor Installation page. Note. If the system is unable to complete the Submit process because of an error, the session status still reads Submit. After fixing the problem, you can resume processing by selecting the Restart option on the Process Monitor.
Template	Select the rapid time template you want. The template determines which data entry fields appear in the Rapid Detail Information section. Warning! If you select a different rapid time template after you enter time, the system deletes any unsaved entries.
Processing Mode	The options available in this field are Replace, Add, and Correction. The option you select determines how the system processes the entries you make on this page: Replace is the default value. It tells the system to replace any time that was entered for the same dates through either the Rapid Entry page or the Mass Time Reporting page (time that has a reported time source code equal to SYS) with the time you are entering now. Only time originating from those two sources is replaced by the new instance of time. Time that originated from any other source, such as the Timesheet page or a Time Clock Device is not changed. For example, when reporting rapid elapsed time and the Processing Mode indicator is set to Replace, the system replaces all the elapsed time that exists for an employee on that same date that originated from either the Mass Time Reporting or Rapid Time Reporting pages. It does not affect any punch time that may exist. Likewise, when reporting rapid punch time, the system replaces all punch time meeting the same criteria and does not delete any elapsed time. Select Add if you want the system to add a new instance of time for the day without replacing any time that was previously reported for the same day. The system adds the time generated by the Rapid Entry page to the Reported Elapsed table (PS_TL_RPTD_ELPTIME) or Punch Time table (PS_TL_RPTD_PCHTIME). When a session is resubmitted in Correction mode, reported time is regenerated and reported time that was submitted earlier for this session is deleted. In correction mode the Submit Time process deletes all time with an ST instance and regenerates submitted time. When a new session is submitted in Correction mode, there is nothing to delete and the session data is added as it is when you select Add mode. Warning! If you upgraded from Time and Labor Release 8.8 or a prior release, make sure that any existing Rapid Time Reporting sessions that you resubmit using Correction mode were created and submitted using the current release of the application. To enable Correction mode for sessions created using release 8.8 or prior releases, first resubmit the session in Replace mode; after that, you can resubmit the session using Correction mode.