Using advanced run options, you can specify the following run options for a report for the current run:
time when the report should run
multiple report output formats if you choose to run the report later and additional format choices for HTML and PDF
one or more languages
one or more delivery methods
prompt for values
burst the report
The report runs in the background if you run the report later, select multiple report formats or languages, select to save, print or email the report, or burst the report. If you set your preferences to show a summary of the run options, the summary appears whenever the report is not run interactively. The report runs in the background. When done, the output versions button appears next to the report on the Actions toolbar.
Note: Click the output versions button to view the selected formats. For more information, see “View Report Output Versions“.
Default options are set by the report author. You can change default run options for reports. If you choose to choose to save, print, or send the report by email, you can choose multiple formats. If you choose to run the report later, the delivery option is automatically changed to save.
You must have execute permissions for the report you are attempting to run. You must have read and traverse permissions for the folder that contains the report. You need the appropriate permissions to set advanced run options.
In ATG Reporting Center, click the run with options button on the actions toolbar to the right of the report you want to run.
Click Advanced options.
Under Time, choose to run the report now or later.
Under Formats, click the formats you want for the report output.
If you want to select a different or additional languages for the report, click Select the languages and use the arrow keys to move the available languages to the Selected languages box and click OK.
Note: To select multiple languages, use the Ctrl key or use the Shift key.
Under Delivery, choose the delivery method that you want:
If you schedule a report for a future time, select multiple formats or languages, or burst the report. You cannot view the report now. Select one of the other delivery methods.
If you choose to print, click Select a printer. Click the button next to the printer you want to use and click OK. Or, if the printer is not listed, you can type the printer information.
If you choose to save using report view, you can change the name or destination folder of the report view. Click Edit the save as options, make the changes and click OK.
If you choose to email the report, proceed to step 7.
Note: If you have administrator privileges and want to set up the printer for future use, click New printer. You must type the network address of the printer by using the format for a UNIX installation or
\\server_name\printer_namefor a network printer on a Windows installation andprinter_namefor a local printer.
If you select Send the report by email, click Edit the email options.
To display the blind copy field, click Show Bcc.
To choose recipients, click Select the recipients. Select the check box next to the names you want to include, and click To, Cc (copy), or Bcc (blind copy). The entries that you select are listed under Selected entries.
Note: To select all entries in a list, click the check box in the upper-left corner of the list. To remove names from Selected entries, select the check box next to the name and click Remove.
To search, click Search. In the Search string box, type the phrase you want to search for. For advanced search features, click Edit. For more information, see “Search for an Entry“. When you’re done, click OK.
To send the email to other recipients, in the To:, Cc, or Bcc boxes, type the email addresses separated by semicolons (;).
Tip: If you logged on, your name automatically appears in the To list box.
Under Subject, type the subject of the email.
Under Body, type a message to be included in the email.
Tip: By default, the body of the email is in HTML format, which provides advanced editing features such as font type and size, text color, text formatting and justification, numbers and bullets, indentation, and tables. To use plain text, click Change to plain text.
To include a hyperlink to the report, select the Include a link to the report check box. To include the report as an attachment, select the Attach the report check box.
Click OK. If you are an administrator, you can prevent users from including attachments. For more information, see the Administration and Security Guide.
If you want to be prompted for values to filter the data in the report, under Prompt Values, select the Prompt for values check box. If you run the report later, the prompt values you provide are saved and used when the report runs.
Note: You are prompted for values only if the report specification or model includes prompts or if you have access to multiple data source connections or sign ons, even if the Prompt for values check box is selected.
Under Bursting, specify whether the report should be bursted. This option is available only if the report author defined burst keys in the report.
Click Run.
