|Oracle® WebCenter Content User's Guide for Content Server
11g Release 1 (11.1.1)
Part Number E10797-03
|PDF · Mobi · ePub|
The level of permission a member has to a content item. See also Permission.
access control list (ACL)
A list of users, groups, or enterprise roles with permission to access or interact with a particular content item.
A Oracle security element that enables greater flexibility and granularity in a security structure than security groups provide. Content can be assigned to a particular account upon check-in, and users can access the content only if they have the appropriate permission to that account. See also security group, documents without accounts, #none, and #all.
Structure whereby accounts are ordered in levels (for example, Company/Region/Store). Permission to a particular level in the account hierarchy also permits access to all of its sub-level accounts.
Permission to an account prefix grants access to all accounts with that prefix. For example, permission to the "ACME" account provides access to all content checked in with any account that begins with ACME, such as "ACME/Midwest" or "ACME/Midwest/Store_1."
A list that contains the results of a database query that is dynamically generated each time the report page is accessed. This type of report always reflects current content server information. Active reports are accessed through the hierarchical link structure (the "Library"). See also historical report.
A Java application used for administration such as: User Admin, Workflow Admin, Web Layout Editor, Repository Manager, Configuration Manager (system administrator only), or Archiver (system administrator only).
These applications can be run as a Java applet from a Java-enabled browser, or in standalone mode from the Content Server computer.
The permission level that enables users to perform the following tasks within a particular security group:
Checking in content
Checking out content
Getting a copy of content
Checking in content with another user specified as the author
Using the User Admin, Workflow Admin, Web Layout Editor, and Repository Manager administration applications (the user must also have administration rights for the application)
A standard role that gives the user read, write, delete, and admin permission to all security groups and rights to all administration tools. This role does not allow a user to access the Admin Server. See also guest role, contributor role, and sysmanager role.
A function that enables users to search by full-text and all metadata fields, specify search operators, and specify how search results are to be displayed. See also Quick Search.
A name that represents one or more users in workflows and subscriptions. For example, the "Sales" alias could include all users in a sales department.
A special account classification used to assign a user a single permission level for all accounts.
A Web-viewable version of the primary file, or a version that can be converted to a Web-viewable format upon check-in. The alternate file must be specified and checked in at the same time as the primary file. See also primary file.
To accept a revision in a workflow. See also reject.
ascending sort order
Arrangement of data in a low to high sequence; for example, from A to Z or from 0 to 9. See also descending sort order.
A discussion that relates to a particular folder or content item. See also discussion.
The process by which the Content Server system validates a user's logon information. The user name and password are compared against an authorized list. If the system detects a match, access is granted to the extent specified in the permissions list for that user.
Assigning content IDs automatically in sequential order as new content items are checked in. This is an optional content server feature that can be enabled or disabled in the System Properties utility or the Admin Server.
An optional prefix that is placed before the sequential portion of the content ID when automatic numbering is enabled.
A type of workflow where specific content items are entered into a workflow by an administrator. See also criteria workflow.
See field caption.
To lock a content item in the Content Server file repository so that no other users can revise it. Other users can still view and get a copy of a checked out content item. See also undo check-out.
check out and open
A feature that enables users to check out and open content items directly in a WebDAV-compliant native application from Oracle WebCenter Content Server. This feature requires WebDAV to be enabled.
A page or folder that is one level lower in a hierarchical structure (such as a page in the Web Layout Editor or a folder in the Folders component). See also parent.
See option list.
A predefined search result template showing a thumbnail, title, and other content information for each returned content item on multiple lines of a search result list.
A Web site that content consumers use to view content. Content contributors use a different Web site (a contribution site) to check in content.
A standard, required metadata field that provides a unique identifier for each content item.
A set of criteria based on rules established by the system administrator to define which metadata fields are available on search and check-in forms and how they behave, and which metadata information is displayed on the content information page.
The place where content files are stored. Oracle WebCenter Content Server uses two file repositories: one for the native files and one for the Web-viewable files.
A Web site that content contributors use to check in content. Content consumers access a different Web site (a consumption site) to view the content.
(2) A user who submits a content item to a basic workflow.
The process of changing an electronic file to a different file format (for example, changing a Microsoft Word document into PDF or HTML format).
See latest revision.
custom metadata field
An administrator-defined metadata field.
The revision status that indicates that the revision has been deleted and is waiting to be completely removed from Content Server during the next indexing cycle.
The permission level that allows users to perform the following tasks within a particular security group:
checking in content
checking out content
getting a copy of content
dependent choice list
An option list in which the options depend on what is selected in a different option list. For example, if there is an option list for the Continent field and another option list for the Country field, the available choices in the Country option list depend on which Continent is selected.
descending sort order
Arrangement of data in high to low sequence; for example, from Z to A or from 9 to 0. See also ascending sort order.
A set of threaded messages that enable project members to comment on projects, folders, content items, and general topics.
documents without accounts
The revision status that indicates that the revision has been indexed and is waiting to be released on its specified release date.
An optional Java applet that enables users to download multiple content items at the same time. The content items can also be checked out during the download process. See also multiple file check-out.
The revision status that indicates that the revision is at the initial contribution step of a workflow.
The date and time when a revision is no longer available for searching or viewing in Content Server.
The revision status that indicates that the revision is no longer available for searching or viewing in Content Server.
A set of content files that are indexed and stored in a separate search engine collection rather than in the Content Server database.
Users or groups who have access to your Content Server system but are not employees of your company or members of your organization.
An authorization type where user security attributes (password, roles, and accounts) are stored in an external storage system. External users might use a Microsoft network login or another type of provider (LDAP) login. See also local user and global user.
The name of a metadata field as it appears on Web pages. For example, "Content ID" is the field caption, while the internal field name is "dDocName."
The structure of a file. The file format is determined by the application used to create the file, and can typically be determined by the file extension (such as .pdf or .doc).
A level in the project hierarchy. Folders can contain subfolders, content items, and general discussions.
A Oracle WebCenter Content Server "Extras" component that is required as a foundation for Oracle WebCenter Content Server.
A subscription where users and aliases are assigned to the subscription by an administrator. If individual users are assigned, each user can unsubscribe if they want. If an alias is assigned, the users in that alias cannot unsubscribe. See also open subscription, basic subscription, and criteria subscription.
The file type for a primary or alternate file, such as a Word document (.doc), bitmap image (.bmp), Acrobat file (.pdf), and so on.
A search that compares the query expression against every word in a file. See also metadata search.
full-text search operator
A word or symbol that refines the query expression for a full-text search (for example, AND, OR, and double quotation marks ").
The revision status that indicates that the revision is being converted to Web-viewable format or is being indexed, or has failed conversion or indexing.
An authorization type where user security attributes (password, roles, and accounts) are stored on master content server, but the user has access to proxied content servers as well. Global users are considered "lightly managed" users, as this authorization type limits some user functions to enhance scalability and performance. Note that all self-registered users are global users by default. See also local user and external user.
guest portal page
The Web page that users see after they start Content Server but before they log in. See also login portal page.
A standard role that gives the user read permission (R) to the Public security group. A login is not required to access content items in the security groups for which the guest role has permission. This role is assigned to anonymous users by default. See also contributor role, admin role, and sysmanager role.
A predefined search result template showing content information for each returned content item on a single line of a search result list.
A list that contains the results of a database query that was performed at a specific date and time. This type of report provides a "snapshot" of content server information as it existed at a particular moment. Historical reports are built with the Web Layout Editor and accessed through the Library. See also active report.
Oracle's proprietary server-side script language that you can use to modify the functionality and look-and-feel of Content Server and related products. Idoc Script tags are in the format <$script$>.
Content Server software that converts native files to Web-viewable files, along with specific conversion add-on products (such as PDF Converter or XML Converter).
The name of the Web page at the highest level of the Library hierarchy in the Web Layout Editor. All other pages are at a lower level than (are children of) the index page.
Software included with Oracle WebCenter Content Server that full-text indexes files and stores the indexed words in a database. When you do a full-text search for content, the Content Server looks for the search terms in this index. See also search index.
See metadata field.
A single copy of Oracle WebCenter Content Server. Multiple content server instances may be running on the same computer.
internal field name
The name of a metadata field as it appears on Web pages. For example, "Content ID" is a field caption, while the internal name of the field is "dDocName".
Users and groups who are employees of your company or members of your organization.
The most recent date and time that a user was sent a subscription notification e-mail for a particular content item.
latest notification use
The most recent date and time that a user accessed a particular content item from a subscription notification e-mail.
A hierarchical structure of links that organizes content items based on metadata criteria. Users can drill down through the levels of the Library to find content items they are looking for. The Library hierarchy is built using the Web Layout Editor application, and is accessed by users through the Library link in the portal.
A setting that specifies the language of the Content Server interface and defines how Content Server handles language-specific issues, such as date formatting and full-text indexing. See also system locale and user locale.
A type of link in the hierarchical link structure (the "Library") that links to another Web page that contains more local page links, URL links, and query links.
An authorization type where user security attributes (password, roles, and accounts) are stored on master content server, and the user is included in all local content server functions. See also global user and external user.
To gain access, or sign in, to the Oracle system. Logging in requires users to identify themselves by entering their user name and password, which Content Server uses to grant security permissions to content and rights to administrative functions.
See user name.
login portal page
The Web page that users see after they log in. See also guest portal page.
The primary revision label (for example, the number portion of the revision sequence 1a, 1b, 2a, 2b). See also minor revision.
Information about a content item, such as title, author, or security group. You can use metadata to describe, find, and group content items. Also referred to as content information.
A field on a Web page that defines metadata during check-in, or defines search criteria. Also referred to as content information field.
A Folders component feature that enables contributors to copy default metadata values from parent folders to subfolders and content items.
A search that compares the query expression against metadata field values. See also full-text search.
The secondary revision label (for example, the letter portion of the revision sequence 1a, 1b, 2a, 2b). See also major revision.
multiple file check-in
An optional feature of Oracle WebCenter Content Server that enables users to check in multiple content items as a single compressed zip file. See also upload applet.
multiple file check-out
An optional feature of Oracle WebCenter Content Server that enables users to check out and download multiple content items at the same time. See also download applet.
My Checked-Out Content
Name of main menu element which provides links to a list of content that is currently checked out.
My Oracle Content Server
Name of main menu element which provides links to multiple user-specific tasks and options.
My Saved Queries
Name of main menu element which opens a list of queries that have been saved by the current user.
My Search Result Templates
Name of main menu element which provides links to the Search Result Templates for User Page, where you can specify what content item information is listed on a search results page and how that information is displayed.
Name of main menu element which opens a list of content items that the current user is subscribed to.
Name of main menu element which opens a list of URLs that have been saved by the current user.
My Workflow Assignments
Name of main menu element which opens a list of content items in a workflow that the current user is assigned to do something with (for example, review).
A software application that was used to create an original file that was checked in to Content Server (for example, Microsoft Word or Adobe Photoshop).
The original file that is checked in to Content Server file repository. See also primary file.
native file format
The file format that an original file was created in.
The act of informing users through e-mail. In Oracle WebCenter Content Server, subscriptions and workflows use e-mail notification.
The user who has Admin permission to a folder by default. The owner is typically the user who created the folder.
The page title, page description, security group, and links for a specific Web page defined in the Web Layout Editor.
A page or folder that is one level higher in a hierarchical structure (such as a page in the Web Layout Editor or a folder in the Folders component). See also child.
The process of storing a native file in the weblayout repository without converting it to a Web-viewable format. Inbound Refinery may pass through a file if it cannot be converted (for example, because the native application is not supported), if a pass-through file format is specified during check-in, or if it is not necessary to convert the file (for example, if the original file is in PDF format).
The revision status that indicates that the revision is in a basic workflow and is waiting for approval of all revisions in the workflow.
The URL (Web address) that always points to the most recent version of a content item. When a new revision is checked in, the file name of the previous revision is changed to reflect the revision number (for example, 002050~1.pdf, 002050~2.pdf, and so on), and the new revision takes on the content ID as the file name (for example, 002050.pdf). The directory location of the file remains the same if the security group, Type, and account are not changed.
A link from the portal navigation bar to a URL (Web address) that a user accesses frequently.
An optional feature that shows project locations as plain folder icons instead of project icons in project-specific lists.
A Oracle WebCenter Content Server feature that enables users to personalize their portal navigation bar.
portal navigation bar
An optional feature that displays the project ID in the page title on project-specific pages.
See metadata propagation.
A predefined security group. By default, no login is required to view Public content.
Query Builder Form
A form that allows queries to be built by using lists to select the metadata fields to be searched.
A statement that specifies the criteria to be matched during a search. See also search criteria.
A link on a Library page that displays a list of content items that meet the specified search criteria.
query result page
See search results page.
The permission level that allows users to perform the following tasks within a particular security group:
getting a copy of content
See Inbound Refinery.
To disapprove a revision in a workflow. See also approve.
The date and time when a revision is available for searching and viewing in Content Server.
The revision status that indicates that the revision is available in Content Server.
A list that contains the results of a content server database query. There are two types of reports, active report and historical report, which are built with the Web Layout Editor and accessed through the Library.
See content repository.
An administration application that you can use to perform these tasks:
Manage content items (view status, delete revisions, and so on)
Create criteria subscriptions and assign users to subscriptions
Update and rebuild the search index
A metadata field that must have a value for a content item to be checked in.
A user who can approve or reject a workflow revision but cannot check it out for editing. See also reviewer/contributor.
A user who can approve, reject, and check out a workflow revision for editing. See also reviewer.
A type of workflow step where users can approve or reject a revision and check it out for editing. See also reviewer step.
A type of workflow step where users can approve or reject a revision but cannot check it out for editing. See also reviewer/contributor step.
The revision status that indicates that the revision is in a workflow and is being reviewed.
A new or revised version of a content item. By default, revisions are numbered sequentially starting with Revision 1, and every time the content item is checked out and checked in again, the revision number is incremented by one.
A record of all revisions for a particular content item. The files and metadata can be accessed for all previous revisions that have not been deleted.
The access that a user has to any of the following administration applications:
See also subadministrator.
A set of permissions for each security group. Each user is assigned one or more roles that define their access to content. There are four predefined roles:
See read permission.
See write permission.
See delete permission.
See admin permission.
A link from the portal navigation bar to a particular search that a user performs frequently.
A search results sorting option that rates each file with a number to determine how closely it matches the full-text search criteria. The higher the score, the closer the match.
The metadata values and full-text words or phrases to be matched during a search. See also query expression.
Software that performs metadata and full-text searches. See also search index.
A word or symbol used in a query expression to refine the search criteria (for example, AND, OR, NOT, Substring, or Matches).
search result templates
A way of determining what content item information is listed on a search results page and how that information is displayed.
search results page
Standard Content Server page that displays the results of a query. Also referred to as query result page.
A predefined security group. By default, only the system administrator has access to this security group.
A set of content items to which users are granted permission based on their roles. Each content item is assigned to a security group during check-in. There are two predefined security groups: Public and Secure.
The specific configuration of security groups, roles, and accounts that is defined for an organization.
A Java applet that you can use to add members to projects, folders, and content items.
A function that enables users to create their own login credentials (user name and password).
The order in which content items are displayed on a search results page. By default, search results can be sorted by release date, title, or score, and each of these options can be displayed in ascending sort order or descending sort order.
See revision status.
To request notification by e-mail when a new revision of a particular content item is checked in to the Content Server repository.
A type of workflow that does not have an initial contribution step. A file can enter a sub-workflow only through a jump from a criteria workflow.
A setting that specifies the language of the Content Server interface and defines how Content Server handles language-specific issues on a systemwide basis. See also user locale.
A miniature representation of a page or image. In Oracle WebCenter Content Server, thumbnails are created by Inbound Refinery and displayed on search result pages.
A predefined search result template showing a thumbnail image of each returned content item in a search result list.
A hierarchical group of posts within a discussion. See also discussion.
The customizable navigation area on the left side of most Content Server Web pages. You can optionally use menus to access similar functionality.
To cancel a subscription to a content item.
To modify the metadata for a revision without checking out the content item or adding a revision.
An optional Java applet that enables users to check in multiple content items as a single compressed zip file. See also multiple file check-in.
An administration application that you can use to manage content server users and security access.
See user name.
user information field
A field that you can use to define user information on the User Profile page.
A setting that specifies the language of the Content Server interface and defines how Content Server handles language-specific issues for an individual user. See also system locale.
The name of a user, as recognized by Oracle WebCenter Content Server (for example,
Personal information about a user, such as the user name, full name, and e-mail address. User information can be changed by an administrator through the User Admin administration application, or by the user on the User Profile page.
See authorization type.
A protocol that provides a way to remotely author and manage content using clients that support WebDAV. For example, you can use Microsoft Windows Explorer to check in, check out, and modify content in the Oracle repository rather than using Oracle's Web browser interface.
A WebDAV feature that displays a Oracle WebCenter Content Server project or folder in the Explorer view of the browser.
Web Layout Editor
An administration application that you can use to create the Library hierarchy, define reports, modify search result pages, and update the portal page.
The process that routes a file for review and approval before it is released to Content Server. Users are notified by e-mail when they have a file to review. There are three types of workflows: basic workflow, criteria workflow, and sub-workflow.
An administration application that you can use to set up and manage workflows.