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Oracle® Fusion Middleware User's Guide for Oracle Portal
11g Release 1 (11.1.1)

Part Number E10235-03
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8.6 Performing Actions on Multiple Pages Simultaneously

Oracle Portal provides the means of performing a single task on multiple objects at the same time. Use this feature to perform mass deletes, moves, copies, and so on in one step. The actions you can perform to multiple selections at once include:

Note:

You must be the page group or portal administrator, or have the appropriate privilege on the objects, to perform actions on multiple objects.

To perform actions on multiple pages simultaneously, you can either work through a page's List view or through the Portal Navigator. In the following subsections, we provide information about both methods:

8.6.1 Performing Bulk Actions Through List View

To perform bulk actions through List View:

  1. Log in to Oracle Portal.

  2. Click the Build tab to bring it forward.

  3. From the Page Groups portlet Work In drop-down list, select the page group that owns the pages on which to perform bulk actions.

    By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

  4. Under Pages in the Layout & Appearance section, click the page group's root page.

    This opens the page in Edit mode.

    Note:

    In the Page Groups portlet, the root page is distinguished by the name <display name> root page.

  5. Click the Editing Views: List link in the toolbar at the top of the page.

  6. In the Select column, select the check box next to the pages you will include in the action.

    If an object does not include a check box, you do not have permission to perform an action on the object.

  7. Select an action from the displayed Actions buttons or the Actions list, and click Go.

    If a bulk action cannot be selected for a given set of items, then it probably means that the selected action cannot be performed over all the selected items. Review your item selection, and de-select those for which the action cannot be performed.

Actions List Options

Select one or more items or sub-pages, choose one of the following options, then click Go:

Note:

Additional item-related selections display on this list when item level security is enabled. For more information, see Section 17.9, "Securing Items".

  • Modify Access Settings changes the access settings for the selected sub-pages. This option does not apply to items. Select this option to add or revoke privileges, make selected sub-pages public or private, and enable or disable item level security.

  • Do not Inherit Access Settings specifies that the selected sub-pages do not inherit their access settings from either their parent pages or the templates they are based on. With this option, you are removing the inheritance of privileges and changing the privilege model to one where individual privileges must be specified for sub-pages. This option does not apply to items.

  • Inherit Access Settings from Parent specifies that the selected sub-pages inherit their access settings from their parent page. This option does not apply to items.

  • Inherit Access Settings from Template specifies that the selected sub-pages inherit their access settings from any Portal Template they are based on. This option does not apply to items.

  • Expire expires the selected items. This option does not apply to sub-pages.

  • Un-Expire restores the selected previously-expired items. This option does not apply to sub-pages.

  • Show displays the selected hidden items. This option does not apply to sub-pages.

  • Hide hides the selected items. This option does not apply to sub-pages.

    Hiding an item does not remove it from the page, but merely prevents it from displaying when users view the page. You can still see the item when its host page is in Edit mode, where you can choose to show the item again.

  • Submit for Approval provides options for submitting one or more draft items for approval in the List view. All selected items must have a status of Draft for this action to execute successfully. Submit for Approval is specifically for submitting items when item versioning is not turned on. Choose from:

    • New version, but not current to submit for approval all selected items. If approved, the items are stored with the other versions of the item but are not exposed as the current version.

    • New current version to submit for approval all selected items. If approved, the items are stored with the other versions of the item and are exposed as the current version.

    • Overwrite if exists to submit for approval all selected items when item versioning is set to Simple. If approved, the items overwrite any other version of the item and are exposed as the current version.

      Note:

      Submit for Approval and Overwrite if exists are functionally the same. Submit for Approval has meaning when there is no versioning. Overwrite if exists has meaning if versioning is set to Simple.

  • Approve/Reject approves or rejects all selected items. All selected items must have a status of Pending for this task to execute successfully. Clicking Go invokes a pop-up window where the approver may enter comments and click an Accept, Reject, or Cancel button.

  • Check Out/Check In checks out (or in) all selected items. Enable Item Check Out must be activated for all selected items, all selected items must be checked out, and all items must have a status of Active for this task to execute successfully.

    You can add a Checkable column to your List view when you configure edit modes in the page group's properties. The Checkable column shows whether check-out is enabled for an item.

None of these options apply to tabs because tabs are not selectable in List view. None of these options apply to portlets because portlets are not represented in List view.

8.6.2 Performing Bulk Actions Through the Portal Navigator

To perform bulk actions through the Portal Navigator:

  1. Log in to Oracle Portal.

  2. Click the Build tab to bring it forward.

  3. Click the Navigator link at the top of the page.

    If your view of the Portal Builder page does not include the Navigator link, ask your page group or portal administrator for access to the Navigator.

  4. In the Portal Navigator, click the link to the page group that owns the pages on which to perform bulk actions.

  5. On the resulting page, click the Pages node.

  6. Click the actions link in Perform actions on multiple objects simultaneously.

  7. On the resulting page, select the pages you want to change, then select an action.

    For an explanation of possible actions, see "Actions List Options" in the previous sub-section.

If an object does not include a check box, you do not have permission to perform an action on the object.