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Oracle® Fusion Middleware User's Guide for Oracle Portal
11g Release 1 (11.1.1)

Part Number E10235-03
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5.5 Managing Item Behavior at the Page Group Level

This section contains the following sub-sections:

Intended Audience

The contents of this section are intended for users with at least the Manage All privilege on a page group (that is, page group administrators).

5.5.1 Changing the Page Group Quota

You can limit the amount of space provided in your page group to store uploaded documents.

To change the page group quota:

  1. From the Page Groups portlet's Work In drop-down list, choose the page group to be edited.

    By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

  2. In the Total document storage quota radio group, select Limit to to limit the amount of space provided to store uploaded documents.

  3. In the field, enter the maximum amount of space (in megabytes) to provide for uploaded documents in the page group.

    When this limit is reached, users will no longer be able to upload documents to the page group.

    Select No limit if you do not want to impose a limit for uploaded documents.

  4. Click OK.

5.5.2 Setting the Item Versioning Level for a Page Group

Oracle Portal lets you select the level of item versioning you want to use for items in a page group. Item versioning determines what happens to the old version of an item when a new version is added.

Page managers can override the item versioning level for the page. However, they can only provide a higher level of item versioning than the page group, not a lower level. For example, if you set item versioning for a page group to Simple, then page managers can set the item versioning for pages within the page group to Audit, but not to None. See Section 7.1, "Enabling Item Versioning for Page Groups, Pages, and Templates".

To set the item versioning level for a page group:

  1. From the Page Groups portlet's Work In drop-down list, choose the page group to be edited.

    By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

  2. Click the Items tab.

  3. In the Item Versioning radio group, select:

    • None to completely replace the item's previous version when editing an item. If you choose this option, none of the item's previous versions are retained in the database.

    • Simple to offer the content contributor a choice of completely replacing the item's previous version or creating a new version when editing an item. If the contributor chooses the latter option, all the item's previous versions are retained in the portal's repository.

    • Audit to always create a new version when editing an item. If you choose this option, all the item's previous versions are retained in the portal's repository.

  4. Click OK.

5.5.3 Managing Unpublished Items

You can display unpublished items in Edit mode of the pages of a page group. Unpublished items are items that have a future publish date, have expired, or have been deleted.

Only users with at least the Manage Content privilege on the page (or the Manage Item privilege on the item if item level security is enabled) can see unpublished items in Edit mode. Users with the Manage Content privilege on a page can edit, move, or restore unpublished items in that page.

5.5.3.1 Displaying Unpublished Items

To display unpublished items:

  1. From the Page Groups portlet's Work In drop-down list, choose the page group to be edited.

    By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

  2. Click the Items tab.

  3. Select Display Unpublished Items In Edit Mode.

  4. Click OK.

5.5.3.2 Retaining Deleted Items

To be able to continue to display deleted items, you must first choose to retain them in the Oracle Metadata Repository.

Note:

This setting does not apply to draft items. If a draft item is deleted it is irrevocably deleted from the portal. The only way to restore the item is to add it to the page once again.

To retain deleted items in the Oracle Metadata Repository:

  1. From the Page Groups portlet's Work In drop-down list, choose the page group to be edited.

    By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

  2. Click the Items tab.

  3. Select Retain Deleted Items.

  4. Click OK.

5.5.3.3 Permanently Removing Expired and Deleted Items

Periodically, you may want to perform a system purge to permanently remove expired and deleted items from the Oracle Metadata Repository.

To permanently remove expired and deleted items:

  1. From the Page Groups portlet's Work In drop-down list, choose the page group to be edited.

    By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

  2. Click the Items tab.

  3. Select Purge Deleted Items to remove deleted items during the system purge.

  4. Select Purge Expired Items to remove expired items during the system purge.

  5. Click Purge.

  6. When the page refreshes, the purge is complete, and you can click OK.

A system purge may take a few minutes if there are a lot of expired or deleted items.

5.5.4 Displaying the New and Updated Icons

If a region includes the New Item Indicator, when a user adds a new item or portlet to that region, the New icon is displayed next to it to inform other users that it is new and may contain information they haven't yet seen.

If a region includes the Updated Item Indicator, when a user edits an existing item or portlet in that region, the Updated icon is displayed next to it, to inform other users that it has been updated and may contain new information.

You can control how long an item or portlet is considered new or recently updated by changing the display period of these icons.

Changing the New and Updated Icon Display Period

To change the New and Updated icon display period:

  1. From the Page Groups portlet's Work In drop-down list, choose the page group to be edited.

    By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

  2. Click the Items tab.

  3. In the Icon Display Period field, enter the number of days to display the New and Updated icons.

    If you set the icon display period to 0, the icons will not be displayed at all.

    The display period applies to both the New and Updated icons. You cannot set a different display period for the individual icons.

  4. Click OK.

Note:

When you change the icon display period, if a page has been cached, the new setting may not be immediately apparent. To make sure that the icons are displayed immediately, clear the cache for the page group. To do this click the Access tab, then click the Clear Cache link.

Adding the New or Updated Item Indicator to a Region

To add the New or Updated Item Indicator to a region:

  1. From the Page Groups portlet's Work In drop-down list, choose the page group to be edited.

  2. Select the page to which you want to add the New or Updated Item Indicator, then click Edit.

  3. In the region to which you want to add the indicator, click the Edit Region icon.

  4. Click the Attributes/Style tab.

  5. In the Available Attributes list, select:

    • New Item Indicator if you want to display the New icon in the region.

    • Updated Item Indicator if you want to display the Updated icon in the region.

  6. Click the Move icon.

  7. Click Apply.

  8. Click Close.

5.5.5 Disabling the Rich Text Editor

By default, when users add or edit a text item, the area of the page where they enter the text includes a WYSIWYG editor. You can disable this feature so that users are provided with a simple text area instead.

To disable the rich text editor:

  1. From the Page Groups portlet's Work In drop-down list, choose the page group to be edited.

    By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

  2. Click the Items tab.

  3. Clear Enable Rich Text Editor.

  4. Click OK.