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Oracle® Fusion Applications Project Management Implementation Guide
11g Release 1 (11.1.2)
Part Number E20384-02
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49 Project Performance Reporting Configuration: Manage Project Units: Performance Reporting Options

This chapter contains the following:

Performance Data Summarization: How It Is Calculated

Setting Up the Planning Amount Allocation Basis: Points to Consider

FAQs for Manage Project Units: Performance Reporting Options

Performance Data Summarization: How It Is Calculated

Summarization is a systematic organization of information for purposes of project analysis and tracking. You use summarized data to analyze the health of projects and drill down to the causes of any deviation from set thresholds. You can complete the following tasks using summarized data:

After you run summarization, the KPI related information is rendered out of date with respect to the latest summarized information. Therefore, it is important that you generate KPI values once the summarization process is completed. You can avoid generating KPI values manually, by enabling automatic generation of KPI values in the summarization options.

Settings That Affect Performance Data Summarization

You summarize data for a project unit or a business unit. You can also summarize performance data for a range of projects or projects owned by a project manager. Besides this, you must specify the following parameters each time you want to run the summarization process manually:

How Performance Data Summarization Is Calculated

Performance data summarization collects data from various sources and assigns amounts to relevant tasks and resources in the project. After data is summarized, you can view how much is being spent on, incurred by, or received by a task or resource. Also, data is grouped according to periods so that it can be tracked across different time lines.

You can run the summarization process for different situations, such as:

After you select the parameters for summarization and submit a request, the application performs the following steps to generate the data that you view in the application:

You can track the progress of summarization on the process monitor. If the process fails to complete, it continues from the point of failure when you resubmit it.

Setting Up the Planning Amount Allocation Basis: Points to Consider

When you set up summarization options, you are required to specify the planning amount allocation basis. You can select a planning amount allocation basis only if you have selected the budgets and forecast data source for summarization. The following are the methods of allocating planning amounts:

Note

You cannot change the planning amount allocation basis if summarized data exists.

Assume that a project includes a task for team members to undergo some product and soft skills training. A budget of $5900 is allocated to this task between 1 January 2011 and 28 February 2011. While summarizing using a monthly accounting calendar, the application can allocate the planned amount in three ways.

Period Start Date Basis Method

Allocate the entire budget of $5900 to the first period of January 2011 regardless of when the training takes place. This allocation method could impact period to date cost variance measures for January and February if the actual training costs occur in February. The period start date basis method is the default option.

Period End Date Basis Method

Allocate the entire budget of $5900 to the last period of February 2011 regardless of when the training takes place. This allocation method could impact period to date cost variance measures for January and February if the actual training costs occur in January.

Daily Proration Basis Method

Distribute the budget of $5900 equally over the entire period so that $3100 is spent in January 2011 and $2800 is spent in February 2011. The following shows how the budget is distributed:

Summarizing project performance data using daily proration requires more system resources than summarizing project performance data using the period start or end date basis. To distribute plan amounts evenly across plan duration, the application creates a summarized record for each day for the affected projects and tasks in the project unit.

Using the daily proration basis method reduces the chances of impacting period to date cost variance measures for January and February.

FAQs for Manage Project Units: Performance Reporting Options

Can I specify the budgets and forecasts to include in summarization?

Certain financial plan types are included in summarization by default, while you must manually select others. Approved forecast and baseline budget versions of the following financial plan types are automatically included in summarization of project performance data:

Apart from the default financial plan types, you can include up to four others in summarization of project performance data.

How can I update project performance data and generate KPI values?

The project manager must run summarization for the selected project using the Actions menu in the Project List region on the Project Performance Reporting dashboard. The project manager must use the Important Dates or the Data Updates window to update project performance data if the data is not current or if there are unprocessed transactions.

To update performance data for all projects in a project unit, the projects application administrator must run the Update Project Performance Data process. After you update project performance data you must generate key performance indicator (KPI) values again. If you have not chosen to generate KPI values automatically after updating project performance data, you should generate KPI values manually.

You must generate KPI values manually when you enable a new KPI for use and want to view it in the KPI watchlist. You may update data manually if you need to look at the data less frequently, such as, at the end of a period.

What actions trigger performance data summarization?

The following actions trigger performance data summarization:

What happens when I select a planning amount allocation basis for the project unit?

The Period Start Date option allocates amounts based on the period start date. The Period End Date option allocates amounts based on the period end date. The Daily Proration option spreads plan amounts evenly across the plan duration.