Applications Project Management Implementation Guide
11g Release 1 (11.1.2)
Part Number E20384-02
This chapter contains the following:
Overtime Calculation Components: How They Work Together
If you charge overtime costs to a project, you can use Oracle Fusion Projects to record the cost premium that you pay for overtime. Your business can then recover overtime costs with higher bill rates or higher overhead rates.
You can set up Oracle Fusion Projects to calculate overtime hours and charge the hours to your overtime project using one of the following methods:
Manually enter time card transactions to calculate overtime hours and charge them to a project.
Implement the Overtime Calculation Extension to calculate and charge the hours to a project automatically.
Other components of overtime cost calculations are:
Overtime Expenditure Types
Labor Costing Multipliers
Labor Costing Rules
Overtime Projects and Tasks
If you enter overtime hours manually, you can assign cost multipliers to overtime expenditure types. When you use the Rates costing method, and a transaction is charged to an expenditure type that has an assigned labor costing multiplier, the application applies the multiplier as labor costs are calculated. To calculate rates for overtime expenditure items, before you define labor costing rules, you must define an expenditure type with the Overtime expenditure type class.
When you charge overtime to the project on which overtime
was worked, you can track all overtime costs on one expenditure item.
Oracle Fusion Projects uses the following formula to calculate the
overtime premium cost:
(Overtime Hours * Hourly
Cost Rate) + (Overtime Hours * Hourly Cost Rate * Labor Cost Multiplier).
Use the Overtime Calculation Extension to define your own rules to implement company-specific overtime calculation policies. The application calculates labor costs based on the logic that you configure in the extension. If you use this extension, labor costing rules establish the default overtime transaction attributes, such as business unit, project, and task. In addition, you are not required to maintain hourly cost rates in Oracle Fusion Projects.
Sample business rules in the Overtime Calculation Extension calculate and charge overtime costs to a project other than the project where the labor is charged. You can use this extension to create overtime transactions as separate expenditure items to track overtime costs. In addition, you can customize this extension to use multiple projects to track costs.
To charge overtime to the project where the labor is charged, consider creating overtime expenditure items using the Related Transaction Extension.
If you use both the Overtime Calculation Extension and Related Transaction Extension, then you must define conditions in both extensions so that each transaction is processed by only one of the extensions.
You must select the Enable Overtime Calculations business unit implementation option for the Import and Process Cost Transactions process to use the custom logic that you configure in the Overtime Calculation Extension to create overtime premium transactions.
You must set up at least one overtime expenditure type that is classified by the Overtime expenditure type class.
Following are examples of overtime premium expenditure types and the corresponding expenditure type class:
Expenditure Type Class
Double Time Premium
Time and Half Premium
Labor costing multipliers are values by which labor cost rates are multiplied to calculate overtime premiums. You define a labor cost multiplier for each type of overtime your business uses, such as double time or time and a half. For example, if you pay a person double time for all overtime hours, then define a labor cost multiplier of 1.0. The person's labor cost rate is multiplied by 1.0 to calculate the person's overtime premium labor cost rate. If you pay a person time and a half for all overtime hours, then define a labor cost multiplier of 0.5 to calculate the person's overtime premium labor cost rate.
Oracle Fusion Projects uses the following formula
to calculate the overtime premium cost rate:
Labor Cost Rate * Labor Cost Multiplier = Overtime Premium Labor
Cost Rate. The application then multiplies the overtime premium
labor cost rate by the number of overtime hours a person works to
calculate the overtime premium for that person, as shown in this formula:
Overtime Premium Labor Cost Rate * Overtime Hours = Overtime
A person's total labor cost is the overtime premium
cost plus the total number of hours that the person worked multiplied
by the person's labor cost rate, as shown in this formula:
Overtime Premium Cost + (Total Hours * Labor Cost Rate)
= Total Labor Cost.
For example, assume that a person worked 10 hours of overtime at a rate of time and a half. The labor cost multiplier is 0.5, and the person's labor cost rate is $40.00. Oracle Fusion Projects calculates the person's total labor cost as follows:
$40.00 * 0.5 = $20.00 per hour Overtime Premium Labor Cost Rate
$20.00 * 10 hours = $200.00 Overtime Premium Cost
$200.00 + (10 * $40.00) = $600.00 Total Labor Cost
Labor costing rules associate overtime expenditure types with labor costing multipliers and determine how straight time and overtime costs are calculated. When a person charges time to a project, Oracle Fusion Projects processes the labor hours according to the person's labor costing rule.
You specify the default overtime project and overtime task in the labor costing rule to be used for the overtime expenditure items that are generated by the Overtime Calculation Extension.
You can define one project to hold all overtime costs, or you can define many projects, such as one project for each group or office in your company. For example, you can create an overtime project for each office. You then charge each employee's overtime hours to the overtime project for the office to which they are assigned.
For each overtime project, you must define a task for each type of overtime your business uses. Examples of task names are Time and Half, Double Time, and Uncompensated Overtime.
If you use more than one project to hold overtime costs and you use the Overtime Calculation Extension to create overtime transactions automatically, you must include the logic in the extension to charge the overtime hours to the appropriate overtime project. You must also include logic in the Overtime Calculation Extension to charge overtime hours to the appropriate overtime task.