100 Other Voucher Entry Methods Processing Options

This chapter contains these topics:

100.1 Voucher Logging Review & Redistribution (P042002)

Processing Option Processing Options Requiring Further Description
FORMAT CONTROL:  
1. Enter the sequence numbers (1-3) to indicate which formats will appear and in what order.

If all are left blank; all formats will appear in the order shown below.

Note: These are used with the format selection function key.

Supplier Name

Supplier Invoice Number

Approver Name

  
DEFAULT PROCESSING:  
2. Enter the APPROVER Number to be used for voucher selection. Enter an '*' to display all vouchers requiring redistribution.  
3. Enter the Pay Status code to be assigned to the voucher after it has been redistributed.

If left blank, the voucher's Pay Status will not be changed.

  
DW VERSION FOR VOUCHER LOGGING ENTRY:  
4. Enter the DREAM Writer version of Voucher Entry (P04105) to be called when the selection option for Voucher Logging is selected.

If left blank, version ZJDE0002 will be called.

  
DW VERSION FOR P/O VOUCHER MATCH:  
5. Enter the DREAM Writer version of Purchase Order Voucher Match (P4314) to be called when the selection option for Redistribute P/O is selected.

If left blank, version ZJDE0003 will be called.

  
DW VERSION FOR JOURNAL ENTRY REDISTR:  
6. Enter the DREAM Writer version Journal Entry (P03101) to be called when the selection option for JE Redistribution is selected.

If left blank, version ZJDE0001 will be called.

  

100.2 A/P Detail by Approver with Aging (P04428)

Processing Option Processing Options Requiring Further Description
PRINT FORMAT:  
1. Enter a '0' to print aging information.

Enter a '1' to print discount and remark information.

  
HOLD PAYMENT CODE:  
2. Enter a '1' to bypass suppliers with a Hold Payment code of 'Y'.

Enter '1' or those that are Inactive.

If left blank, all suppliers will print.

  
AGING:  
3. Enter a '1' to retrieve the aging specifications from A/P Constants.

If left blank, the processing options will be used for aging.

Note: If selected, all other aging processing options will be ignored.

  
4. Enter the "As Of" date to age open balances.

If left blank, the current date is used as the default.

  
5. Specify one of the following dates to age accounts from:

D = Due Date

I = Invoice Date

G = General Ledger Date

(If blank, "D" is the default)

  
6. Specify one of the following methods for aging calculations:

1 = Aging Days (Default)

2 = Fiscal Periods

3 = Calendar

  
7. Enter the following aging category information (for method "1" only):

Aging Days:

Beginning

thru

thru

thru

  
CREDIT AGING:  
8. Enter a '1' to age credits or leave blank to apply credits to the current column.  

100.3 Recycle Recurring Vouchers (P048101)

Processing Option Processing Options Requiring Further Description
INVOICE NUMBER DEFAULT:  
1. Enter a '1' to leave the invoice number blank.

Default of blank will duplicate the invoice number.

  
INVOICE DATE DEFAULT:  
2. Enter a '1' to use today's date as the invoice date.

Enter a '2' to duplicate the invoice date.

Default of blank will increment the invoice date.

  
3. Enter the currency code that represents the euro currency in your system.  
DOCUMENT TYPE DEFAULT:  
4. Enter one of the following values to determine the Document Type of the newly created voucher.

blank = 'PR' (Default)

'*' = Same Document Type as the originating voucher.

XX = Where 'XX' is a valid Document Type (UDC 00/DT and 00/DV).

  

100.4 Multi-Company Voucher Entry (P041016)

Processing Option Processing Options Requiring Further Description
FIELD DISPLAY CONTROL:  
1. Enter a '1' to select the following capabilities for this program:

Sales/Use/Vat Tax Processing

PO Number Entry

Extra Date for Service/Tax

Approver Number Entry

  
TWO CYCLE OPTION:  
2. Enter a '1' for 2 cycle data entry  
FORMAT CONTROL:  
3. Enter a 1 to review the Voucher Category Codes with an Add or Change.  
DREAM WRITER VERSIONS:

Enter the version of each program:

If left blank, ZJDE0001 will be used.

  
4. A/P Voucher Processing (XT0411Z1)  
5. Journal Entry Processing (XT0911Z1)  
6. Voucher Category Code Review(P0411W)  
FIELD PROTECTION CONTROL:  
7. Enter a '1' to protect the Pay Status field.

If left blank the Pay Status field will be unprotected.

  
8. Enter a '1' to protect the Exchange Rate field.

If left blank, the Exchange Rate will not be protected.

  

100.5 Multi Voucher Single/Multi Supplier (P041017)

Processing Option Processing Options Requiring Further Description
SUPPLIER NUMBER INCLUSION:  
1. Enter a '1' to include the supplier number on each voucher entry line.

This will allow you to assign a unique supplier to each voucher entry.

 Enter a '1' to allow entry of multiple vouchers for multiple suppliers. A blank will allow entry of multiple vouchers for a single supplier.
FIELD DISPLAY CONTROLS:  
2. Enter '1' to select the following capabilities of this program:

Sales/Use/VAT Tax Processing

PO Number Entry

Extra Date for Service/Tax

  
TWO CYCLE OPTION:  
3. Enter a '1' for 2 Cycle processing.  
DW VERSION FOR A/P PROCESSOR:  
4. To override standard A/P Voucher processing (DREAM Writer XT0411Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.  
DW VERSION FOR G/L PROCESSOR:  
5. To override standard Journal Entry processing (DREAM Writer XT0911Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.  
EXCHANGE RATE:  
6. Enter a '1' to protect the Exchange Rate field.

If left blank, the Exchange Rate will not be protected.