83 Overview to Batch Voucher Processing

This chapter contains these topics:

Section 83.1, "Objectives"
Section 83.2, "About Batch Voucher Processing"

83.1 Objectives

To understand batch voucher processing and its requirements
To revise batch vouchers prior to processing
To process batch vouchers
To purge processed batch vouchers

83.2 About Batch Voucher Processing

In order to use the process, you must write a custom program to load A/P transaction information from your system into the F0411Z1 file and corresponding distribution information into the F0911Z1 file. Batch Voucher Processing will edit the information entered and create records in the A/P Detail file, F0411, and the General Ledger detail file, F0911. Additionally, records will be created in the A/P Payment Summary file, F0413, and the A/P Payment detail file, F0414 , if you are processing paid vouchers.

Batch Voucher processing allows you to upload information from an outside system directly into JD Edwards application files. By using the Batch Voucher Processing for Accounts Payable transactions, you are ensured voucher records are created as consistently as if they were entered manually. Batch processing provides all the default information necessary to process vouchers successfully.

Batch voucher processing consists of:

Reviewing batch vouchers
Revising batch vouchers
Processing batch vouchers
Purging processed batch vouchers

83.2.1 What Happens During Batch Voucher Processing?

After you transfer, review, and revise batch vouchers, you process the batch of voucher, which creates the following:

Voucher information in the A/P Ledger table (F0411)
Associated accounting distribution information in the Account Ledger table (F0911)
Payment information in the A/P Matching Document (F0413) and A/P Matching Document Detail (F0414) tables

The following graphic illustrates the batch voucher process.

Figure 83-1 Batch Voucher Process

Description of "Figure 83-1 Batch Voucher Process"

83.2.2 Before You Begin

Map vouchers from their external source into the JD Edwards World system in the appropriate format

83.2.3 What You Should Know About

Topic	Description
Multi-Currency	Use Batch Voucher Processing to process foreign-currency vouchers in the same way you enter vouchers directly into the JD Edwards World Accounts Payable system.