114 Technical Processes - Processing Options

This chapter contains these topics:

114.1 A/P Annual Close - Calculate YTD Vouchered (P04820)

Processing Option	Processing Options Requiring Further Description
DATE OPTIONS:
1. Enter a "From" date to be used as the beginning period for the close.
2. Enter a "Thru" date to be used as the ending period for the close.
UPDATE CONTROL:
3. Enter a '1' to update the Supplier Master in Final Mode. If left blank, the balances in the Supplier Master will not be updated (Proof Mode). Note: A run in proof mode is highly recommended if using computation method 2.
COMPUTATION METHOD:
4. Enter a '1' to compute prior vouchered using the "From" and "Thru" dates. This method is based on a complete F0411 with no purged records since the "From" date. Enter a '2' to compute prior vouchered by taking the existing YTD vouchered less the computed YTD vouchered, using the "Thru" date only. This method CANNOT be repeated without creating erroneous results.
CHANGE AMOUNT CURRENCY:
5. For COMPUTATION METHOD '1' only; Final Mode only. Enter a currency here to be updated to the Amount Currency in your Supplier Master file. If left blank, the Supplier Master file will not be updated. Caution: All of the records in your DREAM Writer Data Selection will be updated.

Processing Option	Processing Options Requiring Further Description
FIELD PROTECTION:
1. Enter a '1' to protect the Category Code '07' from being updated with the Address Book value. If left blank, the field will be updated.
UPDATE OPTION:
2. Enter a '1' to update the Category codes regardless of the previous run date. If left blank, updates will be made only if a change was made to the Address Book record since the last time this program was run.
3. Enter a '1' in the corresponding fields of the Category Codes that are to be updated: Voucher Category Code 01 Voucher Category Code 02 Voucher Category Code 03 Voucher Category Code 04 Voucher Category Code 05 Voucher Category Code 06 Voucher Category Code 07 Voucher Category Code 08 Voucher Category Code 09 Voucher Category Code 10

Processing Option	Processing Options Requiring Further Description
AS OF DATE:
1. Enter G/L Purge 'As Of' Date.

Processing Option	Processing Options Requiring Further Description
UPDATE CONTROL:
1. Enter a '1' to update Supplier Master balances. If left blank, Supplier Master balances will not be updated.
DATE OPTIONS:
2. Enter a date to be used as the exchange rate date. If left blank, the current date is used as the default.
AMOUNT CURRENCY & CURRENCY CODE UPDATE:
3. Enter a currency here to be updated to the Amount Currency in the Supplier Master file. If left blank, the Amount Currency will not be updated.	This applies to the CRCA field in the F0401 and specifies the currency that will be used to store amounts such as amount vouchered YTD , amount vouchered prior year, credit limit, and so on.
4. Enter a currency here to be updated to the Currency Code in the Supplier Master file. If left blank, the Currency Code will not be updated.	This applies to the CRRP field in the F0401 and is used to designate the transaction currency for the supplier.
ROUNDING FACTOR:
5. Enter the desired rounding factor for the following limit fields: Minimum Order Value Maximum Order Value For example, a value of 100 will round the converted amount to the nearest hundred, 50 to the nearest 50, etc. If left blank, limit values will not be rounded.

Processing Option	Processing Options Requiring Further Description
Enter the data value to replace or be "plugged" into selected Customer Co/Bus. Unit file fields. (*BL=Blank/Zeros)
1. Logging Approver
2. Multiple Checks
3. Check Routing Code
4. Remit To Address
5. Payment Terms - A/P
6. Special Factor/Payee
7. Bank Type
8. Payment Instrument
9. Reference
10. Tax Explanation Code
11. Tax Rate Area
12. Currency Code
13. G/L Class
14. Model JE Document Company Model JE Document Model JE Document Type
15. Default Rev Account Bus. Unit Default Rev Account Object Default Rev Account Subsidiary
16. Category Code 1
17. Category Code 2
18. Category Code 3
19. Category Code 4
20. Category Code 5
21. Category Code 6
22. Category Code 7
23. Category Code 8
24. Category Code 9
25. Category Code 10
26. Preferred Carrier
27. Customer Price Group
28. Send Method
29. Minimum Order Value
30. Maximum Order Value
31. Print Message
32. Order Template
33. Deliver Instructions 1
34. Deliver Instructions 2
35. Landed Cost Rule
36. Evaluated Receipt
37. Rebate Active
38. Rebate Level
39. Price Pick List
40. Invoice Copies
41. Held Orders Code
42. Freight Handling Code
43. Display Weight UOM
44. Display Volume UOM