This chapter contains these topics:
To understand the differences between standard invoices and speed invoices
To revise unposted and posted invoices
To post invoices to the general ledger
To understand how to enter and process recurring invoices
To locate customer ledger information
Invoice processing consists of:
Working with invoice entry controls
Understanding fiscal date patterns
Working with standard invoices
Working with other types of standard invoices
Entering speed invoices
Reviewing and approving invoices
Understanding the post process
Revising posted invoices
Printing Invoice Journal Information
Locating customer ledger information
Working with recurring invoices
Invoice processing is one example of three-tier processing. All JD Edwards World systems use three-tier processing to manage batches of transactions. The term three-tier refers to three standard steps you perform.
The following graphic illustrates the concept of three-tier processing.
Standard invoices. These invoices give you the most flexibility and options.
Speed invoices. These invoices give you less flexibility and options than standard invoices. However, they provide a quicker way of entering invoice and accounting information.
To help determine which type of invoice you should enter, consider the following advantages and disadvantages of standard and speed invoices:
|Standard invoice advantages||You can:
|Standard invoice disadvantages||You cannot:
|Speed invoice advantages||You can:
|Speed invoice disadvantages||You cannot:
After you enter invoices, you can review and approve them before posting. You can:
Review and approve batches
Review and revise individual invoices
Review and revise associated journal entries
After you review and approve invoices, post them to the general ledger. When you submit a batch of invoices for posting, the system:
Selects unposted, approved invoices and edits each transaction
Posts accepted transactions to the Account Balances table (F0902)
Creates automatic offsets to the A/R trade and tax accounts
Marks the invoices as posted in the A/R Ledger (F0311) and Account Ledger (F0911) tables
If you have a customer that you repeatedly bill for a specific amount, such as a service or lease agreement, set up a recurring invoice. You specify the frequency and the number of payments when you enter the original invoice.
As part of your A/R activities, you might need to view the transaction history of a customer. Customer ledger information provides:
Open amounts remaining on an invoice
Pay status and posting status of an invoice
Invoice detail and associated journal entry information
Account status information
When you work with Customer Ledger information, be aware the action code and search type security may affect your ability to inquire upon, add, or change customer information. You must have the appropriate combination of action code/search type security to work with Customer Ledger information.