50 Address Book Reports and Mailing Labels Processing Options

This chapter contains these topics:

• Section 50.1, "Reports by Address (P01301),"

• Section 50.2, "Reports by Person (Who's Who) (P01302),"

• Section 50.3, "Print Cheshire Labels (P01401C),"

• Section 50.4, "Print Dun/Bradstreet (P01401C1),"

• Section 50.5, "Check For Duplicates (P014052),"

• Section 50.6, "Print Audit Log (P01430),"

• Section 50.7, "Socio-Economic Report (P01435)."

50.1 Reports by Address (P01301)

Processing Option	Processing Options Requiring Further Description
ADDRESS BOOK REPORTS W/OUT WHO'S WHO:
1. Select the format you wish to print. 1 - Mailing Labels 1A - Mailing Labels/Bulk (Address Format 04 Only) 2 - One Line per Address 3 - Full Address w/o Codes and Notes 4 - Full Address w/ Codes and Notes 9 - Mailing Labels w/Address number and Phone number 9A - Mailing Labels w/Address number 9B - Mailing Labels w/Phone number Note: When running Form 3 the based on file must be the F0101JB. All other forms must be based on the F0101JC.
PAGE BREAK:
2. Enter 1 to skip to a new page when the first alpha character changes. Default of blank will not page break.
GENERIC TEXT:
3. Enter a '1' to print the Address Book Generic Text in a 40 character width, a '2' to print text in an 80 character width. If left blank, Generic Text will not be printed.
FORMAT OVERRIDE:
4. Enter the Address Format ID to be used for labels. If left blank, the format ID associated with the address book country will be used. Note: If you are printing Bulk Mail Labels, the override entered will not be used.
TYPE OF PRINTER:
5. Enter a '1' if you are using a laser printer to print your labels. Default of blank indicates you are using a dot matrix printer.
CHARACTERS PER INCH:
6. Enter a '1' if you want your dot matrix printer to print with 15 characters per inch and 40 character labels. Default of blank will set your dot matrix printer to 10 characters per inch and 32 character labels.

50.2 Reports by Person (Who's Who) (P01302)

Processing Option	Processing Options Requiring Further Description
ADDRESS BOOK REPORTS WITH WHO'S WHO
1. Select the format you with to print. (e.g. Enter 1 for Mailing Labels) 1 - Mailing Labels 1A - Mailing Labels/Bulk (USA Only) 2 - One Line per Address 3 - Full Address w/o Codes, Notes and Who's Who 4 - Full Address w/Codes, Notes and Who's Who 9 - Mailing Labels w/Address number and Phone number 9A - Mailing Labels w/Address number 9B - Mailing Labels w/Phone number 9C - Mailing Labels w/Title
PAGE BREAK:
2. Enter 1 to skip to a new page when the first alpha character changes. Default of blank will not page break.
PRINT TITLE FIELD: (OPTION 4 & 9c ONLY)
3. Enter a '1' to print the who's who contact title field. If left blank, the title will not print.
GENERIC TEXT: (Reports with Notes Only)
4. Enter a '1' to print the Address Book Generic Text in a 40 character width, a '2' to print text in an 80 character width. If left blank, Generic Text will not be printed.
FORMAT OVERRIDE:
5. Enter the address format ID to be used for labels. If left blank, the format ID associated with the address book country will be used. Note: If you are printing Bulk Mail Labels, the override entered will not be used.
TYPE OF PRINTER:
6. Enter a '1' if you are using laser printer to print your labels. Default of blank indicates you are using a dot matrix printer.
CHARACTERS PER INCH:
7. Enter a '1' if you want your dot matrix printer to print with 15 characters per inch and 40 character labels. Default of blank will set your dot matrix printer to 10 characters per inch and 32 character labels.

50.3 Print Cheshire Labels (P01401C)

Processing Option	Processing Options Requiring Further Description
REPORT FORM:
1. Select ONE of the following forms: 1 - Regular Labels 2 - Labels w/Address Number 3 - Labels w/Phone Number 4 - Labels w/Address Number and Phone Number 5 - Labels w/ Memo
FORMAT OVERRIDE:
2. Enter the address format ID to be used for labels. If left blank, the format ID associated with the address book country will be used.

50.4 Print Dun/Bradstreet (P01401C1)

Processing Option	Processing Options Requiring Further Description
REPORT FORM:
1. Select ONE of the following forms: 1 - Regular Labels 2 - Labels w/Address Number 3 - Labels w/Phone Number 4 - Labels w/Address Number and Phone Number
FORMAT OVERRIDE:
2. Enter the address format ID to be used for labels. If left blank, the format ID associated with the address book country will be used.

50.5 Check For Duplicates (P014052)

Processing Option	Processing Options Requiring Further Description
ALPHA NAME DUPLICATES:
1. Enter the number of characters, up to 25, to be considered when searching for duplicate Alpha Names.
DUPLICATES WITHIN ALPHA NAME:
2. Enter a '1' on the lines below to search for duplicates of the Postal Code and/or Phone Number within the same Alpha Name. If left blank, that field will not be used to search for duplicates. If both are chosen, both must be duplicates for selection. Postal Codes Phone Numbers
WHO'S WHO INFORMATION:
3. Enter a '1' to print the Who's Who contact title field. If left blank, no contact titles will print.

50.6 Print Audit Log (P01430)

Processing Option	Processing Options Requiring Further Description
CATEGORY CODES:
1. Enter a '1' to print the Category Codes 21 through 30.
REPORT SELECTION:
2. Enter a '1' to bypass the print of the indicated report. If left blank, the report will print: Address Book Information R014301 Category Code Information R014302 A/R and A/P Information R014303

50.7 Socio-Economic Report (P01435)

Processing Option	Processing Options Requiring Further Description
REPORT OPTIONS:
1. Enter a '1' to print the Generic Text on the report. If left blank, no Generic Text will print.
2. Enter a '1' to produce a total page at the end of the report. This will show accumulated totals for each socio-economic factor that appears on the report. If left blank, no total page will print.