36 Process Address Batches

This chapter contains the topic:

36.1 Processing Address Batches

Navigation

From Address Book (G01), enter 27

From A/B Advanced and Technical Operations (G0131), choose Batch Address Processing

From Batch Address Processing (G01313), choose Batch Address Processing

After you upload or add address information and revise it as necessary, process the address batches.

You can process address batches in either of the following modes:

Mode Description
Proof mode This mode:

  • Verifies the data

  • Produces an error report (if errors are detected)
Final mode This mode:

  • Creates address records in the Address Book Master file (F0101).

  • Assigns address book numbers, if applicable

  • Supplies information for fields that you leave blank

  • Produces an update report

If you discover errors after processing your batch, you might need to:

  • Purge processed batch addresses

  • Delete the records through Address Book Revisions

This ensures that the records in error are removed from both the Address Book Batch Input file and the Address Book Master file (F0101). Then, if necessary, you can add the transactions again.

This program converts the addresses in the Address Book Batch Input file into JD Edwards World address records and stores them in the Address Book Master (F0101).

When you process address batches, the system generates two reports:

  • Address Book Batch Update.

  • Batch File Entry - Exceptions. This report prints only if errors or warnings are detected depending on how the processing options are set for Batch Address Processing (P01110Z).

Figure 36-1 Address Book Update Report

Description of Figure 36-1 follows
Description of "Figure 36-1 Address Book Update Report"

36.1.1 Before You Begin

  • Verify that your transactions are correct on Batch Address Review

  • Ensure that you have revised your address records if necessary

36.1.2 What You Should Know About

Topic Description
Processing additional phone numbers and/or Who's Who contacts You can process as many phone numbers or Who's Who contacts per address record as you want. Any errors found in the phone number/contact information will prevent the address record from processing unless you bypass the edits for this information via the processing options for Batch Address Processing (P01110Z).

You may provide Line Numbers for additional Who's Who contacts and update information for an existing main contact (line number 0) by setting the processing option for Batch Address Processing.

36.1.4 Data Sequence for Batch Address Processing

Do not change the data sequencing for this report. If changed, the report produces inaccurate results.