47 Work with Bulletin Boards

This chapter contains the topic:

47.1 Working with Bulletin Boards

You can post a message in a central area where it can be viewed by users who subscribe to the corresponding bulletin board. Bulletin boards can be used as a central repository for messages, such as Procedure Suggestion Box or Upcoming Company Events, to a group of users. They can also be used to organize and track information related to a project.

Working with bulletin boards consists of:

  • Subscribing to a bulletin board

  • Accessing a bulletin board

To subscribe to a bulletin board

Navigation

From the Electronic Mail menu (G02), choose Bulletin Board Subscription

Figure 47-1 Bulletin Board Subscription screen

Description of Figure 47-1 follows
Description of "Figure 47-1 Bulletin Board Subscription screen"

On Bulletin Board Subscription

  1. Complete the following field:

    • Display

  2. Use the Change action.

Field Explanation
Display Sequence A number that reorders a group of records on the form.

Form-specific information

Placing a sequence number in this field will subscribe the user to the bulletin board.

47.1.1 What You Should Know About

Topic Description
Assigning an administrator to a bulletin board You can assign an administrator or owner to a bulletin board. The administrator is the only person authorized to change or delete bulletin board postings. To assign an administrator, enter the address number in the Reference Address 1 field for the bulletin board address record on Address Book Revisions.
Identifying a bulletin board When you create a bulletin board, you identify it as an internal bulletin board by using search type MB.
Removing your name from a bulletin board subscription list To remove your name from a bulletin board subscription list, remove the display sequence value.

To access a bulletin board

Navigation

From the Electronic Mail menu (G02), choose Employee Mail Boxes

On Employee Mail Boxes

  1. Choose See Memo to access Mail Box Selection.

  2. On Mail Box Selection, toggle to Bulletin Board/Mail Box.

  3. On Bulletin Boards, select a bulletin board.

47.1.2 What You Should Know About

Topic Description
Viewing postings On Bulletin Boards, you can view a posting by choosing View/Enter Message. In addition, you can add a posting by choosing the appropriate option in the last Option field.
Accessing the bulletin board You can toggle to the bulletin board list directly from Employee Mail Boxes.
Bulletin board display sequences The order in which the bulletin board fields are sequenced is the order in which they display when you access the bulletin board.