This chapter contains the topic:
From Address Book (G01), enter 27
From A/B Advanced and Technical Operations (G0131), choose Identify Inactive Addresses
Unless you purge transaction files regularly, you probably have address book records that are inactive, but are not eligible to purge because they are associated with transaction records that reside in your system. Additionally, you might want to ensure that no additional transactions are entered for these address book records.
You run the Identify Inactive Addresses report (P01951) to identify those address book records that have not been used for transaction processing for a time-frame that you specify (for example, 36 months) so that you can purge transactions in corresponding files and ultimate purge the address book record.
Processing options allow you to:
Print a report of the inactive addresses according to the criteria you specify.
Print a report of the inactive addresses and update the Inactive Code field (XAB) to 1 in the Address Book Master file (F0101).
Print a report of inactive addresses and update both the Inactive Code (XAB) and Deletion Flag (FC05) to 1 in the Address Book Master file (F0101).
Using this processing option allows you to select records to purge based on the value of the Deletion Flag, instead of manually entering address book numbers. Updating the Deletion Flag does not necessarily make the address book record eligible to purge; the record must still meet the requirements of the Address Book Purge program (P01800).
When you run P01951, the program checks for activity in each of the following files based on the time frame you specify:
F0150 - Organizational Structure
F41001 - Inventory Constants
F01133 - PPAT Message Distribution
F0411 - A/P Ledger
F0413 - A/P Matching Documents
F0311 - A/R Ledger
F4211 - Sales Order Detail File
F4311 - Purchase Order Header File
F0902 - Account Balances
F5201 - Contract Billing Master File
F1501 - Tenant/Lease Master
F4801 - Work Order Master File
F06116 - Employee Master
F08901 - Participant File
F0010 - Company Constant
F4450 - Lot Proceed Entry
F01017 - Related Addresses
F045143 - 1099 A/P Workfile
F4008 - Tax Areas
F4104 - Item Cross Reference File
F41061 - Supplier/Catalog Price File
F4106 - Base Price File