56 Global Updates Processing Options

This chapter contains these topics:

56.1 Item Balance Repost (P12910)

Processing Option	Processing Options Requiring Further Description
PRINT SELECTION: 1. Enter a '1' to print differences and update Fixed Asset Balance File. Leave blank (default) to only print the differences between Transaction Ledger file (F0911) and Fixed Asset Balance file (F1202). 2. Identify how to print asset number. 1 = Item Number (DEFAULT) 2 = Unit Number 3 = Serial/Tag Number
PURGE F1202 PERIOD AMOUNTS: 3. Enter a '1' to first clear all period postings in F1202 for selected records prior to reposting. It is HIGHLY recommended that you back up your F1202 file if activating this selection. Note: You MUST verify that XJDE0001 for P129101 is correctly selecting the records you will be reposting. Only AA ledgers will be cleared.

Processing Option

Processing Options Requiring Further Description

PRINT SELECTION:

1. Enter a '1' to print differences and update Fixed Asset Balance File.

Leave blank (default) to only print the differences between Transaction Ledger file (F0911) and Fixed Asset Balance file (F1202).

2. Identify how to print asset number.

1 = Item Number (DEFAULT)

2 = Unit Number

3 = Serial/Tag Number

PURGE F1202 PERIOD AMOUNTS:

3. Enter a '1' to first clear all period postings in F1202 for selected records prior to reposting.

It is HIGHLY recommended that you back up your F1202 file if activating this selection.

Note: You MUST verify that XJDE0001 for P129101 is correctly selecting the records you will be reposting.

Only AA ledgers will be cleared.

Processing Option	Processing Options Requiring Further Description
DATE SELECTION:
1. Enter the 'as of' date to use to update the planned status in the Location History file (F1204).

Processing Option	Processing Options Requiring Further Description
PURGE SELECTION OPTIONS:
1. Enter a '1' next to the following files you want to purge: F1201 - Item Master File F1202 - Item Balances File F1301 - Equipment Rental Rate File F1204 - Location History File F1205 - Item Message File F1206 - License Master File F1207 - Maintenance Schedule File F1212 - Parent History File F1307 - Status History File F1308 - Maintenance Loops File F13907 - Associated Service Types Note: If the F1201 File is selected for purge, all related files will also be purged.
2. Enter one of the following: '1' = purge records for assets if the disposal date is less than the current fiscal year. Use this option when purging F1301, F1204, F1205, F1206, F1207, and F1307 only. '2' = purge prior year Item Balance records for selected assets. '3' = do both 1 and 2 above.
3. If purging prior year Item Balance (F1202) records, enter the number of years to retain. (The default and minimum is one year or current year balances.) Note: Be sure the Fixed Asset Annual Close has been run PRIOR to purging last year's Item Balance Records.
PRINT OPTION:
4. Enter one of the following to print on the purge report: '1' = Item Number '2' = Unit Number '3' = Serial/Tag Number