54 Time Entry Processing Options

This chapter contains these topics:

• Section 54.1, "Time Entry by Individual (P061121),"

• Section 54.2, "Time Entry by Job (Business Unit) (P061161),"

• Section 54.3, "Daily Time Card Entry by Employee (P061191),"

• Section 54.4, "Time Entry by Individual (P061171),"

• Section 54.5, "Time Entry by Individual with Tips (P066011),"

• Section 54.6, "Time Entry by Job with Tips (P066021),"

• Section 54.7, "Sales Entry / Allocation (P06603),"

• Section 54.8, "Tip Processing/Sales Posting (P066901),"

• Section 54.9, "Tip Allocation Process (P066201),"

• Section 54.10, "Tip Credit Generation (P066101),"

• Section 54.11, "Batch Summary by Date (P061201),"

• Section 54.12, "Batch Summary by Batch (P061211),"

• Section 54.13, "Tip Summary Review (P066061),"

• Section 54.14, "Payroll Exception Report (P063191),"

• Section 54.15, "Sales Entry Register (P063071),"

• Section 54.16, "Employee Time Sheets - Active Employees (P06338),"

• Section 54.17, "Auto Overtime Calculation (P061501) (Release A9.3 Update),"

• Section 54.18, "Generate Accumulated Wages Timecards (P063910),"

• Section 54.19, "Payroll Batch File Revisions (P0601Z1),"

• Section 54.20, "Payroll Batch File Processing (P06110Z),"

• Section 54.21, "Batch File Purge (P00PURGE),"

• Section 54.22, "Payroll Batch Server (XT06116Z1)."

54.1 Time Entry by Individual (P061121)

Processing Option	Processing Options Requiring Further Description
1. Enter 'E' to use the Employee Occupational Pay Rate Table or Enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Hourly Rate from Employee Multiple Job File will be used.	The processing options for multiple jobs operate in conjunction with each another. If you are not using multiple jobs, the system reads all information, except the hourly rate, from the Employee Master table (F060116). The hourly rate in the primary multiple job record is the same as the hourly rate in the Employee Master record.
2. If the Union Table is selected, enter ONLY the Pay Type codes associated with the entries you made in your Union Table. If you entered Regular Pay Rate in Union Table, enter Pay Type code here. If you entered Premium Amounts in Union Table, enter their Pay Type codes here also. If the Occupational Table is selected, ONLY enter the Pay Type code for "Regular". Regular - Blank Overtime - A Doubletime - B Tripletime - C Holiday - D NOTE: If you have entered codes in fields A, B, C, or D; Time Entry will retrieve amounts from table before applying overrides, such as Shift Differential. If Union Table premiums are NOT found, but you entered Pay Type codes in A, B, C, or D, the Pay Type Multiplier will also be applied before Shift Differential overrides.
3. Enter '1' if using Multiple Jobs feature. (Please refer to program helps for information about this processing option).	The processing options for multiple jobs operate in conjunction with each another. If you are not using multiple jobs, the system reads all information, except the hourly rate, from the Employee Master table (F060116). The hourly rate in the primary multiple job record is the same as the hourly rate in the Employee Master record.
4. Enter '1' to have batch numbers automatically assigned. (F13 will be Invalid.)
5. Enter '1' to have date and batch loaded from the first timecard for this employee.
6. Enter '1' to display batch statistics on request.
7. Enter '1' to prevent changes and deletes to records locked to another user.	The time entry records for employees who are included in an active payroll cycle display a message that the employee is locked. Typically, only the person who initiated payroll cycle processing should change locked timecards. Leave this processing option blank to give other users access to locked timecards. When you change a locked timecard, you must run a pre-payroll only for the changes. See Section 22.10, "Processing Pre-Payroll for Changes Only."
8. Enter '1' to edit Pay Type with job type and step from the Classification/Pay Cross Reference screen.
9. Enter '1' to use Zero Billing Rate.
10. Enter '1' to load Pay Type Desc. into Explanation field (YTEXR).
11. Enter '1' to request Canadian Employee Entry. Default is ' ' to request US Employee Entry.
12. Enter '1' to automatically split time based on Labor Distribution or Position Account Distribution instructions. Default is ' ' and time will not be split unless F2 is used during Time Entry.
13. Enter '1' to default Equipment Worked On (EQWO) from referenced Work Order.
14. Enter one of the following values to set the default display format: Blank = Do not display Enhanced Subledgers (Default) '1' = Display Enhanced Subledgers

54.2 Time Entry by Job (Business Unit) (P061161)

Processing Option	Processing Options Requiring Further Description
1. Enter 'E' to use the Employee Occupational Pay Rate Table or Enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Employee Master hourly rate will be used.
2. If the Union Table is selected, enter ONLY the Pay Type codes associated with the entries you made in your Union Table. If you entered Regular Pay Rate in Union Table, enter Pay Type code here. If you entered Premium Amounts in Union Table, enter their Pay Type codes here also. If the Occupational Table is selected, ONLY enter the Pay Type code for "Regular". Regular - Blank Overtime - A Doubletime - B Tripletime - C Holiday - D NOTE: If you have entered codes in fields A, B, C, or D; Time Entry will retrieve amounts from table before applying overrides, such as Shift Differential. If Union Table premiums are NOT found, but you entered Pay Type codes in A, B, C, or D, the Pay Type Multiplier will also be applied before Shift Differential overrides.
3. Enter '1' to have batch numbers automatically assigned. (F13 Invalid)
4. Enter '1' to have header information, heading date and job loaded from the first time card for this batch.
5. Enter one of the following Header Info. Update Options: (default = 0) 0 = Update time cards with header info. during an add only. 1 = Update time cards with header info. during an add and change. NOTE: Header Info. Changes only allowed when proc opt 4 is set to load headings.
6. Enter one of the following Check Route Code Update Options: 0 = Update Master only if Blank 1 = Always Update Master 2 = Do Not Update Master
7. Enter one of the following Cost Code window formats: (default=1) 1 = Business Unit.Object.Subsidiary 2 = Business Unit.Subsidiary.Object
8. Enter '1' to have heading fields clear when you press Enter.
9. Enter '1' to edit Pay Type with job type and step from the Classification Pay Cross-Reference screen.
10. Enter '1' to use Zero Billing Rate.
11. Enter '1' to default Equipment Worked on from the work order referenced in the Subledger field.
12. Enter '1' to have Pay Type Desc. moved to Explanation field in the fold area.
13. Enter '1' to request Canadian Employee Entry. Enter ' ' to request US Employee Entry. (default = ' ')
14. Enter one of the following values to set the default display format: Blank = Do not display Enhanced Subledgers (Default) '1' = Display Enhanced Subledgers

54.3 Daily Time Card Entry by Employee (P061191)

Processing Option	Processing Options Requiring Further Description
1. Enter 'E' to use the Employee Occupational Pay Rate Table or Enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Employee Master hourly rate will be used.
2. If the Union Table is selected, enter ONLY the Pay Type codes associated with the entries you made in your Union Table. If you entered Regular Pay Rate in Union Table, enter Pay Type code here. If you entered Premium Amounts in Union Table, enter their Pay Type codes here also. If the Occupational Table is selected, ONLY enter the Pay Type code for "Regular". Regular - Blank Overtime - A Double time - B Triple time - C Holiday - D Note: If you have entered codes in fields A, B, C, or D; Time Entry will retrieve amounts from table before applying overrides, such as Shift Differential. If Union Table premiums are NOT found, but you entered Pay Type codes in A, B, C, or D, the Pay Type Multiplier will also be applied before Shift Differential overrides.
3. Enter '1' to have batch numbers automatically assigned. (F13 will be Invalid)
4. Enter '1' to have header information, heading date and job loaded from the first time card for this batch.
5. Enter one of the following Header Info. Update Options: (default = 0) 0 = Update time cards with header Info. during an add only. 1 = Update time cards with header Info. during an add and change. Note: Header Info. Changes only allowed when Option No. 4 is set to load headings.
6. Enter one of the following Check Route Code Update Options: 0 = Update Master only if Blank 1 = Always Update Master 2 = Do Not Update Master
7. Enter one of the following Cost Code window formats: (default=1) 1 = Business Unit.Object.Subsidiary 2 = Business Unit.Subsidiary.Object
8. Enter '1' to have heading fields clear when you press Enter.
9. Enter '1' to edit Pay Type with job type and step from the Classification Pay Cross-Reference screen.
10. Enter '1' to use Zero Billing Rate.
11. Enter the beginning day of the week where Monday='1' Tuesday='2', etc. (Default or ' ' is Monday)
12. Select what day of the week should be in column one of the time entry screen. (Mon = 1, Tues = 2, etc.)
13. Enter '1' to have default cursor on action code. Enter '0' to have default cursor on Employee Number field.
14. Enter '1' to request Canadian Employee Entry. Default is ' ' to request US Employee Entry.
15. Enter '1' to default Equipment Worked On (EQWO) from referenced Work Order.
16. Enter '1' to have Labor Distribution on Accounts for this employee:
17. Enter '1' if using Multiple jobs features:
18. Enter one of the following values to set the default display format: Blank = Do not display Enhanced Subledgers (Default) '1' = Display Enhanced Subledgers

54.4 Time Entry by Individual (P061171)

Processing Option	Processing Options Requiring Further Description
1. Enter 'E' to use the Employee Occupational Pay Rate Table or Enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Employee Master hourly rate will be used.
2. If the Union Table is selected, enter ONLY the Pay Type codes associated with the entries you made in your Union Table. If you entered Regular Pay Rate in Union Table, enter Pay Type code here. If you entered Premium Amounts in Union Table, enter their Pay Type codes here also. If the Occupational Table is selected, ONLY enter the Pay Type code for "Regular". Regular - Blank Overtime - A Double time - B Triple time - C Holiday - D Note: If you have entered codes in fields A, B, C, or D; Time Entry will retrieve amounts from table before applying overrides, such as Shift Differential. If Union Table premiums are NOT found, but you entered Pay Type codes in A, B, C, or D, the Pay Type Multiplier will also be applied before Shift Differential overrides.
3. Enter '1' to have batch numbers automatically assigned. (F13 will be Invalid).
4. Enter '1' to have heading date and batch to be loaded from the first subfile record.
5. Enter '1' to display batch statistics on request.
6. Enter '1' to prevent changes and deletes to records locked to another user.
7. Enter '1' to edit Pay Type from Classification/Pay X-Ref.
8. Enter '1' to load Pay Type Desc. into explanation field (YTEXR)
9. Enter '1' to request Canadian Employee Entry. Default is ' ' to request US Employee Entry.
10. Enter '1' to default Equipment Worked On (EQWO) from referenced Work Order.
DISPLAY FORMATTING:
11. Select the default screen format: ' ' = Standard Time Entry '1' = Enhanced Subledgers

54.5 Time Entry by Individual with Tips (P066011)

Processing Option	Processing Options Requiring Further Description
1. Enter the Pay Types to be used for the following Tax Status Types: 1 - xxx 2 - xxx 3 - xxx 4 - xxx 5 - xxx
2. Enter the default 'Tax Status' code for Tips: (Allowed Values 1 to 5)
3. Enter the default Pay Basis to be used when entering sales. C = Cash S = Sales G = Charge O = Others
4. Enter 'E' to use the Employee Occupational Pay Rate Table or Enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Employee Master hourly rate will be used
5. If the Union Table is selected, Enter the Pay Type to be used for each of the following categories. If the Occupational Table is selected, only Enter the Pay Type for "Regular". Regular - Blank Overtime - A Doubletime - B Tripletime - C Holiday - D
6. Enter '1' to have batch numbers automatically assigned. (F13 Invalid)
7. Enter '1' to have heading dates and batch to be loaded from the first subfile record.
8. Enter '1' to display batch statistics on request.
9. Enter '1' to assign employee Job Type into the subsidiary.
10. Enter '1' to prevent changes and deletes to records locked to another user.
11. Enter '1' to use summarized Job Code based on Business Unit.
12. Enter '1' to edit Pay Type from Classification/Pay X-Ref.
13. Enter '1' to load Pay Type Desc. into Explanation field (YTEXR).
14. Enter '1' to request Canadian Employee Entry. Enter ' ' to request US Employee Entry. (Default = ' ')

54.6 Time Entry by Job with Tips (P066021)

Processing Option	Processing Options Requiring Further Description
1. Enter the Pay Types to be used for the following Tax Status Types: 1 - xxx 2 - xxx 3 - xxx 4 - xxx 5 - xxx
2. Enter the default 'Tax Status' code for Tips: (Allowed Values 1 to 5)
3. Enter the default Pay Basis to be used when entering sales. C = Cash S = Sales G = Charge O = Others
4. Enter 'E' to use the Employee Occupational Pay Rate Table or Enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Employee Master hourly rate will be used.
5. If the Union Table is selected, Enter the Pay Types to be used for each of the following categories. If the Occupational Table is selected, only Enter the Pay Type for "Regular". Regular - Blank Overtime - A Doubletime - B Tripletime - C Holiday - D
6. Enter the default tips overtime pay type:
7. Enter '1' to have batch numbers automatically assigned. (F13 Invalid)
8. Enter '1' to have header information, heading date and job loaded from the first time card for this batch.
9. Enter one of the following Header Info. Update Options: (default = 0) 0 = Update time cards with header info during an add only. 1 = Update time cards with header info during an add and change. NOTE: Header info. Changes only allowed when proc opt 8 is set to load headings.
10. Enter one of the following Check Route Code Update Options: 0 = Update Master only if Blank 1 = Always Update Master 2 = Do Not Update Master
11. Enter one of the following Cost Code window formats: (default=1) 1 = Business Unit.Object.Subsidiary 2 = Business Unit.Subsidiary.Object
12. Enter '1' to assign Employee Job Type into the subsidiary.
13. Enter '1' to use summarized Job Code based on Business Unit.
14. Enter '1' to have heading fields clear with each update.
15. Enter '1' to edit Pay Type from Classification/Pay X-Ref.
16. Enter '1' to request Canadian Employee Entry. Enter ' ' to request US Employee Entry. (Default = ' ')

54.7 Sales Entry / Allocation (P06603)

Processing Option	Processing Options Requiring Further Description
Select Sales Entry or Allocation to be used for this screen. (E/A) To have the batch number automatically assigned select 'Y'. (Y/N) F13 Invalid To process Tip Emp. only enter a 'Y'. Select a 'Y' to load Employee and Hours Worked based upon Pay Types and Date Range. (Y/N) Required If = Y Pay Type: From: Thru: Date Worked: From: Thru:

54.8 Tip Processing/Sales Posting (P066901)

Processing Option	Processing Options Requiring Further Description
1. Enter the two-digit YEAR to be posted (Example: 17) IMPORTANT NOTES A. The YEAR entered above must be the same year requested for Pay Period End Date in Data Selection. B. The DATE RANGE specified in Data Selection should not exceed one year. (Example: 1/1/17 - 12/3/17)

54.9 Tip Allocation Process (P066201)

Processing Option	Processing Options Requiring Further Description
1. Enter the range of Pay Period End dates to be processed. From: Through:
2. Enter the type of processing to be performed: '1' = Allocation Proof Reporting '2' = Update Transaction History File
3. Enter 'Y' to exclude 'Other Sales' in Gross Receipts. (Y/N)
4. Enter 'Y' to exclude 'Service Charge Sales' in Gross Receipts. (Y/N)
5. Enter the method to be used to calculate Allocated Tips: ' ' - IRS Allocation Method (default) '1' - Flat % Allocation Method
6. If update Transaction History file, enter the Accrual Code where the tip allocation is to be posted.
7. Enter '1' to process a summarized time period. (default = ' ' : process pay period)
8. If summarizing, enter the following information to put on allocation records: Pay Period Month: Period Number in the Month: Pay Period End Date:
9. Enter '1' to replace existing allocations for the months specified. CAUTION: The replace option will replace all the months' allocations for the month(s) in the from-through date range.

54.10 Tip Credit Generation (P066101)

Processing Option	Processing Options Requiring Further Description
1. Enter the range of work dates which will be included in this process: FROM work date: THRU work date:
2. Enter '1' to Create 'Tip Credit' records. (1/0)
3. Enter the Pay Type to be used for the 'Tip Credit' records:

54.11 Batch Summary by Date (P061201)

Processing Option	Processing Options Requiring Further Description
1. Enter Pay Types 001 thru 999. This will break out Hours (Regular, Overtime, etc.), based on the range of Pay Types you enter in each column. e.g. Regular From Pay Type - 001 " Thru Pay Type - 010 Regular Hours - From Pay Type " " - Thru Pay Type Overtime (1.5) - From Pay Type " " - Thru Pay Type Overtime (2.0) - From Pay Type " " - Thru Pay Type(more) Sick Hours - From Pay Type " " - Thru Pay Type Vacation Hours - From Pay Type " " - Thru Pay Type All Other Hours - From Pay Type " " " - Thru Pay Type Note: If All Other Hours Pay Types are left blank, system will pull in any previously undisplayed types.
2. To have Column 7 heading say "Gross Pay", enter an 'E'. To have it say "Equipment Units/Hours", enter a 'U'.

54.12 Batch Summary by Batch (P061211)

Processing Option	Processing Options Requiring Further Description
1. Enter Pay Types 001 thru 999. This will break out Hours (Regular, Overtime, etc.), based on the range of Pay Types you enter in each column. e.g. Regular From Pay Type - 001 " Thru Pay Type - 010 Regular Hours - From Pay Type " " - Thru Pay Type Overtime (1.5) - From Pay Type " " - Thru Pay Type Overtime (2.0) - From Pay Type " " - Thru Pay Type Sick Hours - From Pay Type " " - Thru Pay Type Vacation Hours - From Pay Type " " - Thru Pay Type All Other Hours - From Pay Type " " " - Thru Pay Type Note: If All Other Hours Pay Types are left blank, system will pull in any previously undisplayed types.
2. To have the Column 7 heading say "Gross Pay", enter an 'E'. To have it say "Equipment Units/Hours", enter 'U'.

54.13 Tip Summary Review (P066061)

Processing Option	Processing Options Requiring Further Description
1. Enter the range of Pay Types to be included in each of the respective columns. Do not enter any pay types defined as "Tips"; tips will be handled independently. Regular Hours - From Pay Type " " - Thru Pay Type Overtime Hours - From Pay Type " " - Thru Pay Type Other Hours - From Pay Type " " - Thru Pay Type (roll)
2. Enter a 1 to include Interim Check records in the column totals. ( Default = 0 )
3. For Employee display format enter: "1" = Employee Number "2" = Employee SSN "3" = Additional Employee Number

54.14 Payroll Exception Report (P063191)

Processing Option	Processing Options Requiring Further Description
1. For weekly employees, enter Minimum hours. Maximum hours.
2. For biweekly employees, enter Minimum hours. Maximum hours.
3. For semimonthly employees, enter Minimum hours. Maximum hours.
4. For monthly employees, enter Minimum hours. Maximum hours.
5. Enter the maximum allowable pay rate.
6. Enter the minimum allowable pay rate.
7. Specify From and Thru date if being run stand alone. From date(MM/DD/YY) Thru date(MM/DD/YY)
8. Enter the type of Employee number to print. A = Address Book Number (Default) S = Social Security Number O = Additional Employee Number

54.15 Sales Entry Register (P063071)

Processing Option	Processing Options Requiring Further Description
Select the type of employee number you wish to print on the report. 'A' = Address Book Number (Default) 'S' = Social Security Number 'O' = Third Employee Number

54.16 Employee Time Sheets - Active Employees (P06338)

Processing Option	Processing Options Requiring Further Description
1. Enter the day on which the pay period begins. 0 = Sunday 1 = Monday 2 = Tuesday 3 = Wednesday 4 = Thursday 5 = Friday 6 = Saturday
2. Enter the date on which this pay period begins.
3. Enter the pay period ending date.
4. Enter the number of additional lines to be printed per employee.
5. Enter the type of Employee Number to be printed: A - Address Book Number S - Social Security Number O - Additional Employee Number
6. Print Hourly Rate (Y/N)

54.17 Auto Overtime Calculation (P061501) (Release A9.3 Update)

Processing Option	Processing Options Requiring Further Description
1. Enter '1' to have equipment information included on all overtime timecards. If this is left blank, and the timecard is entirely overtime, the equipment information will remain on the overtime timecard. If this is left blank, and the timecard is split, then the equipment information will be on the regular time split and the equipment information on the overtime timecard will be blank.

54.18 Generate Accumulated Wages Timecards (P063910)

Processing Option	Processing Options Requiring Further Description
Enter Pay period beginning date. Enter Pay period ending date. Is this a payoff (Y/N)? If this is a payoff, enter the date to be paid through.

54.19 Payroll Batch File Revisions (P0601Z1)

Processing Option	Processing Options Requiring Further Description
BATCH FILE REVIEW:
1. Enter a '1' to view the Batch Review screen prior to working with the Payroll Batch File Revisions. The default value of blank will take you directly to Time Entry.
FORMAT CONTROL:
2. Enter the default screen format as follows: 1 - Time Entry by Individual 2 - Time Entry by Job
BATCH NUMBER:
3. Enter a '1' to have the batch number automatically assigned. If set to '1', F13 will be invalid.
HEADING FIELDS:
4. Enter a '1' to load heading fields from FIRST subfile record.
5. Enter a '1' to have heading fields clear with each update. If left blank, fields will not clear.
TIME ENTRY BY JOB:
6. Enter the Cost Code Window Format as follows: 1 - BU.OBJ.SUB (Default) 2 - BU.SUB.OBJ
SPECIAL EDITS:
7. Enter '1' to update Account Number or Business Unit, Object and Subsidiary fields while doing an add or change. '0' is the default and will not update the Account Number or Business Unit, Object and Subsidiary fields. Note: If in Time Entry by Individual and you enter a blank Account Number, the Job Worked field will not be updated with blanks.

54.20 Payroll Batch File Processing (P06110Z)

Processing Option	Processing Options Requiring Further Description
PROOF OR FINAL MODE:
1. Enter a '1' to process the batch information in Final mode. If left blank, the batch processing will be performed in Proof mode and no file updates will occur.
AUTOMATIC PURGE:
2. Enter a '1' to automatically purge processed transactions from the batch file. If left blank, transactions will be flagged as processed and will remain in the file.
ERROR FILE:
3. Enter a '1' to write error messages out to the PC Batch Entry Error file (F0040). If left blank, no records will be written to the file.
DW VERSION FOR PAYROLL BATCH SERVER:
4. Select the DREAM Writer version for Payroll Batch Server (XT06116Z1). The default value is XJDE0001. This should only be changed by persons responsible for system-wide setup.

54.21 Batch File Purge (P00PURGE)

Processing Option	Processing Options Requiring Further Description
SAVE PURGED RECORDS:
1. Enter a '1' to save the purged records to a special purge library. (Default of blanks will NOT save any purged records.)
REORGANIZE FILE:
2. Enter a '1' to reorganize the purged file. (Default of blanks will NOT reorganize the file.)

54.22 Payroll Batch Server (XT06116Z1)

Processing Option	Processing Options Requiring Further Description
PAY RATES:
1. If you wish to use the Employee Occupational Pay Rate Table enter an (E). If you wish to use the Union Table enter a (U). If left blank, neither will be used.
PAY TYPES:
2. If you selected Occupational Pay Rates, enter the pay type for Regular Pay.
3. If you selected Union Rates, enter the pay type to be used for each of the following categories: Regular - Overtime - A Double time - B Vacation - C Holiday - D
4. Enter a '1' to edit Pay Type from Classification Pay X-REF. If left blank, editing will not occur.
BATCH NUMBER:
5. Enter a '1' to have batch numbers automatically assigned. If left blank, batch numbers will not be assigned by the program.
RECORD LOCKS:
6. Enter a '1' to prevent changes and deletions to a record locked by another user. If left blank, changes and deletes will be allowed