29 Revise Payroll History Manually

This chapter contains these topics:

• Section 29.1, "Revising Taxation History,"

• Section 29.2, "Revising Payroll Month PDBA History,"

• Section 29.3, "Revising Calendar Month DBA History."

When an integrity report reveals errors in payroll history, you might need to manually correct the error before you run the report in update mode. The Payroll system provides several revision programs you can use to manually correct payroll history. You should correct this history because the system uses it to calculate the totals that print on your tax reports and year-end forms. User defined code tables 07/IX, 07/IT, and 07/ID list the error codes that print on each integrity report.

Caution:

When you revise payroll history manually:

• The system does not update the General Accounting system. You must manually enter the appropriate journal entries.

• The system does not create an audit trail of the changes you enter when you revise payroll history manually.

• The summary totals will not equal the detail totals.

Therefore, these programs should have the highest possible level of system security.

See Also:

• Section 27.2, "Reviewing the Tax History Integrity Report," Section 27.3, "Reviewing the PDBA Integrity Report," and Section 27.4, "Reviewing the DBA Integrity Report," for information on integrity reports and explanations of the error codes that might show on each integrity report.

• Entering Basic Journal Entries (P09101) in the JD Edwards World General Accounting I Guide.

29.1 Revising Taxation History

Navigation

From Payroll Master (G07), enter 27

From Payroll Advanced/Technical Operations (G073), choose Data Integrity/Global Updates

From Data Integrity/Global Updates (G0731), choose Pay and Taxes by Month or Pay and Taxes by Check

When your Tax History Integrity report indicates an error in taxation history, you might need to revise pay and tax amounts for an employee to correct the error.

You can:

• Revise pay and tax amounts by month

• Revise pay and tax amounts by check

To revise an employee's monthly pay and tax information, use Pay and Taxes by Month. This program updates the Taxation Summary History table (F06136).

To revise the pay and tax amounts for a specific check, use Pay and Taxes by Check. This program updates the Tax Ledger Table (F06166).

29.1.1 Revising Pay and Tax Amounts by Month

To revise pay and tax amounts by month

On Pay & Taxes by Month

Figure 29-1 Pay & Taxes by Month screen

Description of ''Figure 29-1 Pay & Taxes by Month screen''

1. To locate the employee, complete the following fields:

   • Address Number

   • Tax Area/Type

2. Enter any necessary corrections.

29.1.2 What You Should Know About

Topic	Description
Corporate tax IDs	Choose the Corporate Tax IDs function to correct a corporate tax ID. For W-2 (U.S.) and reporting purposes, corporate tax IDs must not contain dashes or spaces.
Maximum amount taxes	You can adjust a tax type with a maximum amount such as FICA or Medicare. The system reads the history when it processes the next payroll and adjusts the check accordingly.

29.1.3 Revising Pay and Tax Amounts by Check

To revise pay and tax amounts by check

On Pay & Taxes by Check

Figure 29-2 Pay & Taxes by Check screen

Description of ''Figure 29-2 Pay & Taxes by Check screen''

1. To locate the employee information, complete the following fields:

   • Address Number/SSN

   • Check Control Number

2. Enter any necessary corrections.

29.2 Revising Payroll Month PDBA History

Navigation

From Payroll Master (G07), enter 27

From Payroll Advanced/Technical Operations (G073), choose Data Integrity/Global Updates

From Data Integrity/Global Updates (G0731), choose PDBAs by Payroll Month

When your PDBA Integrity report indicates an error in the Payroll Month PDBAs Summary History table (F06146), you might need to revise the monthly history for a pay type, deduction, benefit, or accrual. You can access PDBA history by year, history type, company, and tax ID.

(Release A9.3 Update) As an alternative to entering data manually, you can use the Transaction History Revisions Z File program (P069951Z) to import an extensive amount of data into your system. See Appendix K, "Import Mass Data into Payroll (Release A9.3 Update)" for more information.

To revise payroll month PDBA history

On PDBAs by Payroll Month

Figure 29-3 PDBAs by Payroll Month screen

Description of ''Figure 29-3 PDBAs by Payroll Month screen''

1. To locate the employee information, complete the following fields:

   • Address Number/SSN

   • PDBA Code

   • Tax ID

   • Company

2. Enter any necessary corrections.

29.3 Revising Calendar Month DBA History

Navigation

From Payroll Master (G07), enter 27

From Payroll Advanced/Technical Operations (G073), choose Data Integrity/Global Updates

From Data Integrity/Global Updates (G0731), choose PDBAs by Calendar Month

When your DBA Integrity report indicates an error in transaction history, you might need to revise an employee's DBAs for a calendar month. You can access DBA history by year, history type, company, and tax ID.

To revise calendar month DBA history

On DBAs by Calendar Month

Figure 29-4 DBAs by Calendar Month screen

Description of ''Figure 29-4 DBAs by Calendar Month screen''

1. To locate the employee information, complete the following fields:

   • Address Number/SSN

   • PDBA Code

   • Tax ID

   • Company

2. Enter any necessary corrections.

29.3.1 What You Should Know About

Topic	Description
Alternate report	You can also use the Historical Payroll Register Report to review transaction history for integrity purposes. See Reviewing the Historical Payroll Register in the JD Edwards World U.S. Payroll I Guide.