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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
Part I Overview and Daily Operations Menu Flow
1
Overview to Real Estate Management
1.1
Features
1.1.1
Tenant (Lessee) Information
1.1.2
Lease and Facility Information
1.1.3
Critical Dates
1.1.4
Manual Billing
1.1.5
Recurring Billing
1.1.6
Cash Receipts and Adjustments
1.1.7
Collections
1.1.8
Sales Overage and Analysis
1.1.9
Expense Participation
1.1.10
Rent Escalation
1.1.11
Security Deposits
1.1.12
Revenue (Management) Fees
1.1.13
Fees and Interest
1.1.14
FASB 13 Accrued Rent
1.1.15
Projected Rent
1.1.16
Updates and Purges
1.1.17
Tenant Work Orders
2
Overview to Real Estate Management Menu
3
Daily Operations Menu Flow
Part II Tenant and Lease Information
4
Tenant Information
4.1
Add a New Address
4.2
Inquire on Address Information
4.3
Change Address Information
4.4
Delete an Address
4.5
Guidelines
5
Lease Information
5.1
Add a Lease
5.2
Add a Lease and Tenant
5.3
Inquire on a Lease
5.4
Change Lease Information
5.5
Delete Lease Information
5.6
Copy Standard Log Information
5.7
Add a Sublease
5.8
Processing Options
5.9
Guidelines
6
Log Text Information
6.1
Add and Change Text
6.2
Display Log Text
6.3
Delete Text
6.4
Copy Log Text
6.5
Copy Log Text Line by Line
6.6
Guidelines
7
Tenant/Lease Search
7.1
Search Leases
7.2
Select a Lease
7.3
Guidelines
8
Lease Financial Status Inquiry
8.1
Lease Financial Status Procedures
9
Tenant Search
9.1
Tenant Search
9.2
Guidelines
10
Vacancy Inquiry
10.1
Vacancy Inquiry Procedures
10.2
Guidelines
11
Critical Date Review
11.1
Critical Date Search Procedures
11.2
Guidelines
12
Update Holdover Dates
12.1
Holdover Process Edit Report
12.2
Procedures to Update Holdover Dates
12.3
Processing Options
13
Holdover Tenant Report
13.1
Holdover Tenant Report Procedures
13.2
Processing Options
13.3
Holdover Tenant Report
14
DBA Information
14.1
Add DBA Information
14.2
Display DBA Information
14.3
Change Displayed DBA Information
14.4
Delete Displayed DBA Information
15
DBA Information Listing
15.1
DBA Information Listing Report
15.2
DBA Information Listing Procedures
Part III Manual Billing
16
Manual Billing Process
16.1
Create Manual Billings
16.1.1
Manual Billing Entry
16.1.2
Extended Invoice Text
16.2
Review and Approve Billings
16.2.1
Manual Billing Journal Review
16.2.2
Print Billing Edit/Register
16.3
Post Billings
16.3.1
G/L Transaction Generation
16.3.2
Post Invoices
16.4
Review Posted Billings
16.4.1
Manual Billing Journal Review
16.4.2
General Journal Review
16.5
Print Invoices and Statements
16.6
Process A/P Vouchers
17
Manual Billing Entry
17.1
Add a Billing
17.2
Display Invoice Information
17.3
Change Unposted Invoice Information
17.4
Delete Unposted Invoice
17.5
Void Posted Invoice
17.6
System-Generated Billings
17.7
Error Status
17.8
Processing Options
17.9
Batch Control
17.10
Taxes
17.11
Guidelines
18
Extended Invoice Text
18.1
Add and Change Invoice Text
18.2
Display Invoice Text
18.3
Delete Extended Text
19
Manual Billing Journal Review
19.1
Review a Manual Billing Batch
19.2
Review the Invoices in a Batch
19.3
Review an Invoice
19.4
Approve a Billing Batch
19.5
Processing Options
19.6
Guidelines
20
Print Billing Edit/Register
20.1
Billing/Edit Register Report
20.2
Procedures for the Billing/Edit Register
20.3
Processing Options
20.4
Guidelines
21
Post Invoices
21.1
Posting Process
21.1.1
Pre-Post
21.1.2
Post
21.2
Post Invoices Procedures
21.2.1
Review and Approve the Batches
21.2.2
Set the Processing Options
21.2.3
Submit the Batches for Posting
21.2.4
Review the Edit Reports
21.2.5
Review the Posted Invoices
21.3
Processing Options
21.4
Guidelines
22
G/L Transaction Generation
22.1
G/L Transaction Procedures
22.2
Processing Options
22.3
Technical Considerations
23
General Journal Review
23.1
Review a Journal Batch
23.2
Review the Documents in a Batch
23.3
Review a Document
23.4
Review the Accounting Distribution
23.5
Processing Options
23.6
Guidelines
24
Print Invoices
24.1
Print Invoices Procedure
24.2
Printed Invoice
24.3
Processing Options
24.4
Guidelines
25
Print Statements
25.1
Print Statements Procedures
25.2
Printed Statements
25.2.1
All Receipts
25.2.2
Open Balance
25.2.3
Open Balance Minus the Security Deposit
25.2.4
Balance Forward
25.2.5
Credit Balance
25.2.6
Zero Balance
25.3
Processing Options
25.4
Guidelines
26
Print Statements - Enhanced
26.1
Enhanced Printed Statements Procedures
26.2
Printed Statement
26.3
Processing Options
26.4
Guidelines
Part IV Cash Receipts
27
Cash Application Process
27.1
Apply Cash Receipts
27.1.1
Batch Entry and Status
27.1.2
Receipts Entry
27.1.3
Review and Approve Receipts
27.1.4
Receipts Journal Review
27.1.5
Tenant A/R Ledger Inquiry
27.1.6
Receipts & Adjustments Journal
27.2
Post Receipts
27.3
Review Posted Receipts
27.3.1
Receipts Journal Review
27.3.2
Cash Receipts Variance Report
28
Receipts Entry (Heads Up)
28.1
Pre-Load A/R Information
28.2
Add a Cash Receipt
28.3
Display Cash Receipt Information
28.4
Change Cash Receipt Information
28.5
Delete Cash Receipt Information
28.6
Apply a Cash Receipt Automatically
28.7
Reverse (Void) a Cash Receipt
28.8
Non-Sufficient Funds
28.9
Discounts
28.10
Limit Batch Entry by Company
28.11
Processing Options
28.12
Document Types
28.12.1
Original Documents
28.12.2
Matching Documents
28.13
Automatic Accounting Instructions (AAIs)
28.14
Guidelines
29
Receipts Entry (Heads Down)
29.1
Processing Options
29.2
Guidelines
30
TI (Type of Input) Codes
30.1
Balance Forward (B)
30.1.1
Procedures
30.2
Invoice Matching (I)
30.2.1
Procedures
30.3
General Ledger (G)
30.3.1
Procedures
30.4
Chargeback Debit (C)
30.4.1
Procedures
30.5
Unapplied Credit (U)
30.5.1
Procedures
30.6
Spread (S)
30.6.1
Procedures
30.7
Adjustment (A)
30.7.1
Procedures
31
Tenant A/R Ledger Inquiry
31.1
Display a Tenant's A/R Ledger
31.2
Security Deposits
31.3
Print the A/R Ledger
31.4
Guidelines
32
Receipts Journal Review
32.1
Display a List of Batches
32.2
Review the Receipts in a Batch
32.3
Review a Receipt
32.4
Approve a Batch of Receipts
32.5
Guidelines
33
Post Receipts
33.1
Posting Process
33.1.1
Pre-Post
33.1.2
Post
33.2
Post Receipts Procedures
33.2.1
Review and Approve the Batches
33.2.2
Set the Processing Options
33.2.3
Submit the Batches for Posting
33.2.4
Review the Edit Reports
33.2.5
Review the Posted Receipts
33.2.6
Processing Options
33.3
Guidelines
34
Receipts and Adjustments Journal
34.1
Receipts and Adjustments Journal Procedures
34.2
Guidelines
34.3
Cash Receipts and Adjustments Journal Report
35
Cash Receipts Variance Report
35.1
Cash Receipts Variance Procedures
35.2
Guidelines
35.3
Cash Receipts Variance Report
Part V Tenant and Lease Reporting
36
Tenant Alpha Listing
36.1
Tenant Listing Procedures
36.2
Guidelines
36.3
Tenant Alphabetical Listing Report
37
Tenant Master Listing
37.1
Tenant Master Listing Procedures
37.2
Processing Options
37.3
Tenant Master List Report
38
Tenant Billing Listing
38.1
Tenant Billing Listing Procedures
38.2
Processing Options
38.3
Tenant Billing Detail Report
39
Tenant Rent Roll
39.1
Tenant Rent Roll Procedures
39.2
Tenant Rent Roll Report
39.3
Processing Options
39.4
Guidelines
40
Tenant A/R Daily Balance
40.1
A/R Daily Balance Procedures
40.2
Tenant A/R Daily Balance Report
40.3
Processing Options
40.4
Data Selection for Tenant A/R Daily Balance
40.5
Guidelines
41
Tenant Log Information
41.1
Tenant Log Information Procedures
41.2
Processing Options
41.3
Tenant Profile Report
42
Lease Master Listing
42.1
Lease Master Listing Procedures
42.2
Lease Master Listing Report
43
Lease Log Details
43.1
Lease Log Details Procedures
43.2
Lease Log Details Report
44
Lease Log Summary Analysis
44.1
Lease Log Summary Analysis Procedures
44.2
Processing Options
44.3
Lease Log Summary Analysis Report
45
Lease Date Edit Worksheet
45.1
Lease Date Edit Worksheet Report
45.2
Lease Date Edit Procedures
45.3
Processing Options
46
Lease Expiration Listing
46.1
Lease Expiration Listing Procedures
46.2
Lease Expiration Report
46.3
Processing Options
47
Lease Follow-Up Worksheet
47.1
Lease Follow-Up Procedures
47.2
Processing Options
47.3
Leasing Follow-Up Worksheet Report
48
Leasing Activity
48.1
Leasing Activity Procedures
48.2
Leasing Activity Report
48.3
Guidelines
49
Occupancy/Vacancy Listing
49.1
Occupancy/Vacancy Listing Procedures
49.2
Processing Options
49.3
Guidelines
49.4
Occupancy/Vacancy Listing Report
50
Critical Date Report
50.1
Critical Date Report Procedures
50.2
Processing Options
50.3
Critical Date Report
51
Critical Date Review Report
51.1
Critical Date Review Report
51.2
Critical Date Review Report Procedures
52
Log Detail Listing
52.1
Log Detail Listing Procedures
52.2
Log Detail Listing Report
Part VI Tenant Work Orders
53
Overview of Tenant Work Orders
54
Tenant Work Order Entry
54.1
Work Order Entry Procedures
55
Tenant Scheduling Workbench
56
Tenant Work Order Cost Inquiry
56.1
Work Order Cost Inquiry Procedures
56.2
Guidelines
57
Tenant Work Order Status Summary
57.1
Report Description
57.2
Tenant Work Order Status Summary Report
Part VII Collections
58
Collection Activity Table
58.1
Add Activity Rules
58.2
Display Activity Rules
58.3
Change Activity Rules
58.4
Delete Displayed Activity Information
58.5
Guidelines
59
Collection Review
59.1
Collection Review Procedures
60
Status Log Inquiry
60.1
Status Log Inquiry Procedures
60.2
Guidelines
61
Collection Log Inquiry
61.1
Collection Log Inquiry Procedures
61.2
Guidelines
62
Replicate Collection Log
62.1
Replicate Collection Log Procedures
62.2
Guidelines
63
Collection Log Entry
63.1
Add a Collection Log Entry
63.2
Display Lease/Building/Unit Entries
63.3
Change Log Entry Information
63.4
Delete Log Entries
63.5
Processing Options
63.6
Guidelines
64
Print Delinquency Notice
64.1
Print Deliquency Notice Procedures
64.2
Guidelines
64.3
Delinquency Notice
65
Tenant A/R Journal
65.1
Tenant A/R Journal Procedures
65.2
Tenant A/R Journal Report
66
Open A/R Summary
66.1
Open A/R Summary Procedures
66.2
Open A/R Summary Report
67
Outstanding Chargebacks
67.1
Outstanding Chargebacks Procedures
67.2
Processing Options
67.3
Outstanding Chargebacks Report
68
Collection Log Report
68.1
Collection Log Procedures
68.2
Collection Log Report
69
Collection Rebuild
69.1
Collection Rebuild Procedures
Part VIII Periodic, Advanced, and Technical Operations Menu Flow
70
Periodic Operations Menu Flow
71
Advanced and Technical Operations Menu Flow
Part IX Recurring Billing
72
Recurring Billing Process
72.1
Set Up the Recurring Billing Information
72.1.1
Recurring Billing Information
72.1.2
Recurring Billing Information Listing
72.1.3
Recurring Billing Comparison Report
72.1.4
Rent Change Report
72.2
Generate the Recurring Billings
72.2.1
Recurring Billing Facsimile
72.2.2
Recurring Billing Generation
72.3
Review, Post, and Print the Invoices/Vouchers
72.3.1
Recurring Billing Journal Review
72.3.2
Print Billing Edit/Register
72.3.3
Post Invoices/Vouchers
72.3.4
Print Invoices and Statements
73
Recurring Billing Information
73.1
Add a Recurring Billing
73.2
Display Recurring Billing Setup
73.3
Change a Bill Code
73.4
Delete a Bill Code
73.5
Combine Bill Code Lines
73.6
Separate Bill Code Lines
73.7
Suspend a Bill Code Line
73.8
FASB 13 Processing
73.8.1
Accrual Billing
73.8.2
Changes Related to FASB 13 Information
73.9
Processing Options
73.10
Taxes
73.11
Guidelines
74
Recurring Billing Information Listing
74.1
Recurring Billing Information Listing Report
74.2
Recurring Billing Information Procedures
75
Recurring Billing Comparison Report
75.1
Recurring Bill Comparison Procedures
75.2
Recurring Billing Comparison Report
75.3
Processing Options
75.4
Guidelines
76
Rent Change Report
76.1
Rent Change Report Procedures
76.2
Processing Options
76.3
Rent Change Report
77
Recurring Billing Facsimile
77.1
Recurring Billing Facsimile Procedures
77.2
Recurring Billing Facsimile Report
77.3
Processing Options
77.4
Guidelines
78
Recurring Billing Generation
78.1
Recurring Billing Generation Procedures
78.2
Catch-Up and Prorated Billings
78.3
Processing Options
78.4
Guidelines
Part X Sales Overage
79
Sales Overage Process
79.1
Terms and Concepts
79.1.1
Product Scale Record
79.1.2
Year-to-Date (YTD) Period
79.1.3
Gross Overage Billing
79.1.4
Dollar Breakpoint
79.1.5
Current Gross Overage Billing
79.1.6
Current Period Adjustments
79.1.7
Gross Sales Overage Rent
79.2
Pre-Calculation Check
79.3
Computation Methods
79.3.1
Method 1 - Each Period
79.3.2
Method 2 - Cumulative
79.3.3
Method 3 - Cumulative Pro Rata
79.3.4
Method 4 - Modified Cumulative
79.3.5
Method 5 - Partial Year Pro Rata
79.4
Sample Calculations
79.4.1
Method 5
79.5
Processing Methods
79.5.1
Normal
79.5.2
Year-End Override
79.6
Sales Overage Billing Process
79.6.1
Set Up the Sales Overage Information
79.6.2
Enter the Sales Reports
79.6.3
Review and Post the Sales Information
79.6.4
Generate the Sales Overage Billings
79.6.5
Review, Post, and Print the Invoices
80
Sales Overage Information
80.1
Add a Sales Overage
80.2
Display Sales Overage Information
80.3
Change Sales Overage Information
80.4
Delete Sales Overage Information
80.5
Guidelines
81
Minimum/Maximum Rents and Recoveries
81.1
Add Limits and Recoveries
81.2
Display Limits and Recoveries
81.3
Change Displayed Information
81.4
Delete Displayed Information
81.5
Carry Forward Amounts and Adjustments
81.6
Guidelines
82
Sales Overage Information Listing
82.1
Sales Overage Information Procedures
82.2
Guidelines
82.3
Sales Overage Information Report
83
Expected Sales Report Generation
83.1
Expected Sales Report
83.2
Expected Sales Report Procedures
83.3
Guidelines
84
Expected Sales Report Entry
84.1
Inquire (Setup Mode)
84.2
Change (Setup Mode)
84.3
Delete (Setup Mode)
84.4
Set Up for Sales Entry
84.5
Add (Entry Mode)
84.6
Processing Options
84.7
Guidelines
85
Unexpected Sales Report Entry
85.1
Unexpected Sales Entry Procedures
85.1.1
Setup Mode
85.1.2
Entry Mode
85.2
Processing Options
86
Adjust Sales Reports
86.1
Adjust Sales Information Procedures
86.1.1
Setup Mode
86.1.2
Entry Mode
86.2
Processing Options
87
Sales Report Listing
87.1
Sales Report Listing Procedures
87.2
Sales Report Edit
88
Sales Report Batch Review
88.1
Review a Sales Report Batch
88.2
Review Sales Information in a Batch
88.3
Review a Product Scale Record
88.4
Guidelines
89
Post Sales Reports to History
89.1
Post to Sales History Report
89.2
Post to Sales History Procedures
89.3
Guidelines
90
Adjust Sales History
90.1
Display Posted Sales Information
90.2
Change Sales History
90.3
Processing Options
91
Sales History Report
91.1
Sales History Report Procedures
91.2
Multi-Year Sales History Report
91.3
Terms and Examples Sales History Report
91.4
Guidelines
92
Sales Overage Generation
92.1
Sales Overage Generation Procedures
92.2
Sales Overage Billing Report
92.3
Processing Options
92.4
Guidelines
Part XI Tenant Sales Analysis Processing
93
Sales Analysis Process
93.1
Terms and Concepts
93.1.1
Analysis Period
93.1.2
Sequence
93.1.3
Level of Summary
93.1.4
Item Count
93.1.5
Control of Invalid Comparisons
93.1.6
Sales Analysis Summary Code
93.2
Sales Analysis Process
93.2.1
Enter and Post the Sales Information
93.2.2
Set Up the Sales Analysis Summary Codes
93.2.3
Generate the Square Footage History
93.2.4
Generate and Revise the Sales Figures
93.2.5
Analyze the Sales Figures
94
Sales Analysis Control Revision
94.1
Add a Sales Analysis Summary Code
94.2
Display a Summary Code
94.3
Change a Summary Code
94.4
Delete a Summary Code
94.5
Guidelines
95
Square Footage History Generation
95.1
Square Footage History Generation Report
95.2
Square Footage History Generation Procedures
96
Sales Analysis Generation
96.1
Sales Analysis Generation Report
96.2
Sales Analysis Generation Procedures
96.3
Processing Options
96.4
Guidelines
97
Sales Analysis Revisions
97.1
Display Sales Analysis Summary
97.2
Change Sales Analysis Information
97.3
Delete Displayed Sales Analysis Information
97.4
Processing Options
97.5
Guidelines
97.6
Technical Considerations
98
Sales Analysis Inquiry
98.1
Sales Analysis Inquiry Procedures
98.2
Processing Options
99
Sales Analysis Report
99.1
Sales Analysis Report Procedures
99.1.1
Sales Summary Report
99.2
Report Format Sales Analysis Report
99.2.1
Key Information
99.2.2
Square Footage
99.2.3
User-Selected Statistic
99.2.4
First Set of Sales Figures
99.2.5
Second Set of Sales Figures
Part XII Expense Participation with Calculation Revisions
100
Expense Participation Process
100.1
Terms and Calculation
100.1.1
Step 1
100.1.2
Step 2
100.1.3
Step 3
100.1.4
Step 4
100.1.5
Step 5
100.1.6
Step 6
100.1.7
Step 7
100.1.8
Step 8
100.2
E.P. Billing Methods
100.3
Expense Participation with Calculation Revisions
100.3.1
Set Up the Expense Classes
100.3.2
Set Up the E.P. Information
100.3.3
Generate the E.P. Calculation
100.3.4
Review and Revise the Calculations
100.3.5
Generate the E.P. Billings
100.3.6
Review, Post, and Print the Invoices
101
E.P. Class Information
101.1
Add E.P. Class Accounts
101.2
Display E.P. Class Accounts
101.3
Change Displayed E.P. Class Information
101.4
Delete Displayed E.P. Class Information
101.5
Examples of Account Entries
101.6
Guidelines
102
E.P. Class Adjustments
102.1
Add an Adjustment to an E.P. Class
102.2
Display E.P. Class Adjustments
102.3
Change Displayed E.P. Class Information
102.4
Delete Displayed E.P. Class Information
102.5
Guidelines
103
E.P. Class Listing
103.1
E.P. Class Listing Report
103.2
E.P. Class Listing Procedures
103.3
Processing Options
103.4
Guidelines
104
E.P. Information
104.1
Add E.P. Information
104.2
Display E.P. Information
104.3
Change Displayed E.P. Information
104.4
Delete Displayed E.P. Information
104.5
E.P. Groups and Subgroups
104.6
Guidelines
105
Specific Account Factors
105.1
Add an Account Exclusion
105.2
Inquire on Specific Account Factors
105.3
Change Displayed Account Information
105.4
Delete Displayed Account Information
105.5
Guidelines
106
E.P. Information Listing
106.1
E.P. Information Listing Procedures
106.2
Expense Participation Report
107
E.P. Calculation Generation
107.1
E.P. Calculation Procedures
107.2
Processing Options
108
E.P. Extraction Register
108.1
E.P. Extraction Register Procedures
108.2
E.P. Batch Class Register Report
109
E.P. Class Adjustments Listing
109.1
E.P. Class Adjustments List Report
109.2
E.P. Class Adjustments Listing Procedures
110
E.P. Calculation Revisions
110.1
Choose an E.P. Calculation Batch
110.2
Display E.P. Calculation Amounts
110.3
Change Displayed E.P. Information
110.4
Delete Displayed E.P. Information
110.5
Guidelines
111
E.P. Calculation Register
111.1
E.P. Calculation Register Procedures
111.2
E.P. Billing Register Report
112
Estimated E.P. Generation
112.1
Estimated E.P. Generation Procedures
112.2
Processing Options
113
E.P. Billing Generation
113.1
E.P. Billing Generation Procedures
113.2
Processing Options
113.3
Guidelines
114
Estimated E.P. Edit/Update
114.1
Estimated E.P. Edit/Update Procedures
114.2
Estimated E.P./R.B. Edit/Update Report
114.3
Processing Options
115
E.P. Billing History Report
115.1
E.P. History Report
115.2
E.P. Billing History Report Procedures
Part XIII Expense Participation without Calculation Revisions
116
E.P. Process without Calculation Revisions
117
Estimated E.P. PSF Generation
117.1
Per Square Foot Generation Report
117.2
Per Square Foot Generation Procedures
117.3
Processing Options
117.4
Guidelines
Part XIV Escalations
118
Escalation Process
118.1
Terms and Calculation
118.1.1
Step 1
118.1.2
Step 2
118.1.3
Step 3
118.1.4
Step 4
118.1.5
Step 5
118.2
Porters' Wage Index
118.3
Recurring Billings
118.4
Catch-Up Billings
118.4.1
Sample Calculation
118.5
Escalation Billing Process
118.5.1
Set Up the Escalation Indices
118.5.2
Set Up the Escalation Information
118.5.3
Generate the Escalation Billings
118.5.4
Review, Post, and Print the Invoices
119
Escalation Indices
119.1
Add Escalation Values
119.2
Display Escalation Values
119.3
Change Escalation Values
119.4
Delete Escalation Values
119.5
Guidelines
120
Escalation Indices Listing
120.1
Escalation Indices Listing Procedures
120.2
Escalation Index Listing
121
Escalation Information
121.1
Add Escalation for a Lease
121.2
Display Escalation Information
121.3
Change Escalation Information
121.4
Delete Escalation Information
121.5
Processing Options
121.6
Guidelines
122
Escalation Information Listing
122.1
Escalation Information Listing Report
122.2
Escalation Information Listing Procedures
123
Next Increase Listing
123.1
Next Increase Listing Procedures
123.2
Next Increase Report
124
Escalation Billing Generation
124.1
Escalation Billing Procedures
125
Escalation Calculation Register
125.1
Escalation Calculation Register Procedures
125.2
Escalation Calculation Register Report
126
Escalation Update without Post
126.1
Escalation Update Procedures
126.2
Processing Options
127
Escalation History Report
127.1
Escalation History Report Procedures
Part XV Security Deposits
128
Security Deposit Process
128.1
Set Up the Security Bill Codes
128.2
Enter the Required Security Deposits
128.3
Enter the Received Security Deposits
128.4
Compare the Required and Received Deposits
128.5
Generate the Refunds
128.6
Review, Post, and Print the Transactions
128.6.1
Adjustments
128.6.2
Vouchers
129
Security Bill Code Revisions
129.1
Guidelines
130
Required Security Deposit Entry
130.1
Guidelines
131
Received Security Deposit Entry
131.1
Required Security Deposit Procedures
131.2
Guidelines
132
Security Deposits Required vs Received
132.1
Security Deposits Required/Received Procedures
132.2
Security Deposits Required/Received Report
133
Refund Security Deposit
133.1
Guidelines
133.2
Refund Security Deposit Procedures
134
Security Deposit Refund Generation
134.1
Security Deposit Refunds Report
134.2
Security Deposits Refunds Procedures
134.3
Processing Options
134.4
Guidelines
Part XVI Revenue Fees
135
Revenue Fee Process
135.1
Set Up the Fee Tables
135.2
Generate the Revenue Fees
135.2.1
Revenue Fee Generation
135.2.2
Revenue Fee Batch Deletion
135.3
Review, Post, and Print the Transactions
135.3.1
General Accounting
135.3.2
Accounts Receivable
135.3.3
Accounts Payable
136
Revenue Fee Tables
136.1
Business Unit Fee Table
136.1.1
Procedures
136.1.2
Guidelines
136.2
Lease Fee Table
136.2.1
Guidelines
137
Revenue Fee Listing
137.1
Revenue Fee Listing Procedures
137.2
Revenue Fee Listing Report
138
Revenue Fee Generation
138.1
Revenue Fee Generation Procedures
138.2
Revenue Fee Generation Report
138.3
Processing Options
139
Revenue Fee Batch Deletion
139.1
Revenue Fee Batch Deletion Report
139.2
Revenue Fee Batch Deletion Update Procedures
139.3
Processing Options
Part XVII Fees and Interest
140
Fee and Interest Process
140.1
Set Up the Fee and Interest Tables
140.1.1
Fee and Interest Table
140.1.2
Fee and Interest Listing
140.2
Generate the Fees or Interest
140.3
Review, Post, and Print the Transactions
140.3.1
Invoices
140.3.2
Adjustments
141
Fee and Interest Table
141.1
Add a Fee and Interest Table
141.2
Display a Fee and Interest Table
141.3
Change Fee and Interest Information
141.4
Delete Fee and Interest Information
141.5
Search Level
141.6
Setup Examples
141.6.1
Late Fee (Fixed Amount and Simple Interest)
141.6.2
Simple Interest on a Security Deposit
141.6.3
Compounding Interest
141.7
Guidelines
142
Fee and Interest Listing
142.1
Fee and Interest Listing Procedures
142.2
Guidelines
142.3
Fee and Interesting Listing Report
143
Fee and Interest Generation
143.1
Fee and Interest Generation Report
143.2
Fee and Interest Generation Procedures
143.3
Processing Options
143.4
Guidelines
Part XVIII FASB 13
144
FASB 13 Process
144.1
Convert Manual FASB 13 Entries
144.2
Generate FASB 13 Differences
144.3
Revise FASB 13 Differences
144.4
Generate FASB 13 Recurring Billing Entries
144.5
Report on FASB 13 Information
144.6
FASB 13 Graphical Overview
145
FASB 13 Generation
145.1
FASB 13 Report
145.2
FASB 13 Generation Procedures
145.3
FASB Term and Effect
145.3.1
Starting Date
145.3.2
Ending Date
145.3.3
Example
145.4
Generation Control
146
FASB 13 Revisions
146.1
Display FASB 13 Batch Information
146.2
Change FASB 13 Information
146.3
Guidelines
147
FASB 13 Recurring Billing Update
147.1
FASB 13 Recurring Billing Update Report
147.2
FASB 13 Recurring Billing Procedures
147.3
Processing Options
147.4
Guidelines
148
FASB 13 Reports
148.1
FASB 13 Reports Procedures
148.1.1
FASB 13 Register - Month (Detail)
148.2
FASB 13 Register - Year
148.3
FASB 13 Detail Listing FASB 13 Reports
Part XIX Unit Status/Rent Updates
149
Unit Status/Activity Generation
149.1
Unit Status/Activity Generation Procedures
149.1.1
Unit Status/Activity Report
149.2
Composite Unit Status Unit Status/Activity Generation
149.3
Guidelines
150
Unit Status/Activity Revisions
150.1
Add Status and Activity Information for Units
150.2
Display Status and Activity for Units
150.3
Change Displayed Status and Activity Information
150.4
Delete Status and Activity Information
150.5
Update the Unit Master File
151
Market/Renewal/Potential Rent
151.1
Display Building Unit Information
151.2
Add or Change Rent Manually
151.3
Add or Change Rent Automatically
151.4
Change Rent in All Units Automatically
151.5
Delete Rent
Part XX Recurring Billing Updates and Control
152
Recurring Billing Global Selection
152.1
Recurring Billing Global Selection Procedures
152.2
Processing Options
152.3
Edit/Update Report
152.4
Exception Report
153
Recurring Billing Global Update
153.1
Recurring Billing Global Update Procedures
153.2
Processing Options
153.3
Reset Function
154
Billing Control Information
154.1
Billing Control Information Procedures
155
Billing Control ID Revisions
155.1
Display Billing Control ID Revisions Information
155.2
Change Billing Period
155.3
Delete Billing Control Information
Part XXI Projected Rent
156
Projected Rent Process
156.1
Generate the Projected Rent
156.2
Adjust the Projections
156.2.1
Journal Entries
156.2.2
Reapply Projection Adjustment
156.3
Report on the Projections
157
Projected Rent Generation
157.1
Projected Rent Report
157.2
Projected Rent Generation Procedures
157.3
Processing Options
157.4
Guidelines
158
Reapply Projection Adjustment
158.1
Reapply Projection Adjustments Report
158.2
Reapply Projection Adjustments Procedures
158.3
Processing Options
159
Rent Projection FASTR Reports
159.1
Rent Projection FASTR Procedures
159.2
Guidelines
159.3
Rent Projection FASTR Report
Part XXII Other Advanced Operations
160
Global Updates
160.1
Global Updates Procedures
160.2
Lease Global Update
160.2.1
Lease Global Edit Report
160.3
Processing Options
160.4
Property/Building Relations
160.5
Priority Code Reapplication
160.6
Update A/R from Address Book
160.7
Frequency Pattern Update
161
Integrity Tests
161.1
Integrity Test Procedures
161.2
Financial Summary Regeneration
161.2.1
Regenerate Summary Financial Report
161.2.2
Technical Considerations
161.3
Billing Control Integrity
161.4
Batch Control Integrity
161.4.1
Integrity Test Report
161.5
Log Line Integrity
161.5.1
Log Record Integrity Report
162
Edit and Purge Processing
162.1
Edit and Purge Processing Procedures
162.2
Sales Analysis Purge
162.3
Sales Report Purge
162.3.1
Purge Sales Report
162.4
Tenant Billing Detail Purge
162.5
Tenant/Lease Billing Detail Purge Report
162.6
Lease Information Purge
162.6.1
Critical Dates and Record Selection
162.7
Processing Options
162.8
Lease Purge/Report
162.9
Building Information Purge
162.10
Edit and Purge Processing
162.10.1
Billing Information Deletion Report
162.11
Collection Log Purge
162.11.1
Collection Log File Purge Report
163
FASB 13 Generation/Conversion
163.1
FASB 13 Generation/Conversion Procedures
163.2
FASB 13 Generation/Conversion Report
164
Batch Delete
164.1
Batch Delete Report
164.2
Batch Delete Procedures
164.3
Processing Options
165
Property/Building Information
165.1
Add a Property or Building
165.2
Display Information for a Property or Building
165.3
Change Property or Building Information
165.4
Delete Property or Building Information
165.5
Copy Standard Log Information
165.6
Processing Options
165.7
Guidelines
Part L Facility Setup
166
Business Unit Search
166.1
Search for a Business Unit
166.2
Select a Business Unit
167
Floor Information
167.1
Add Floor Information
167.2
Display Floor Information
167.3
Change Floor Information
167.4
Delete Floor Information
167.5
Unit Groups
167.6
Copy Standard Log Information
167.7
Processing Options
167.8
Area Edits
167.8.1
Example 1
167.8.2
Example 2
167.8.3
Example 3
167.9
Guidelines
168
Unit Information
168.1
Add Unit Information
168.2
Display Unit Information
168.3
Change Unit Information
168.4
Delete Unit Information
168.5
Copy Standard Log Information
168.6
Processing Options
168.7
Guidelines
169
Unit Search
169.1
Search for a Unit
169.2
Select a Unit
169.3
Tenant Work Orders
170
Multi-Unit Information
170.1
Add and Change Multi-Unit Information
170.2
Display Multi-Unit Information
170.3
Delete Multi-Unit Information
170.4
Copy Standard Log Information
170.5
Duplicate Unit Information
170.6
Guidelines
171
Replicate Property/Units
171.1
Replicate Property/Units Procedures
171.2
Guidelines
172
Property/Building Listing
172.1
Property/Building Listing Procedures
172.2
Property/Building Listing Report
173
Building/Unit Statistics
173.1
Building/Unit Statistics Procedures
173.2
Processing Options
173.3
Unit Statistical Report
174
Unit Listing
174.1
Unit Master Listing Report
174.2
Unit Master Listing Procedures
174.3
Processing Options
174.4
Guidelines
Part XXIV System Setup
175
Overview of System Constants
175.1
Automatic Accounting Instructions
175.2
Bill Codes/Adjustment Reasons
175.3
Real Estate Management System Constants
175.4
Log Standards Information
175.5
Tax Rate/Area Information
175.6
Statement Messages - Enhanced
175.7
User Defined Codes
176
Automatic Accounting Instructions (AAIs)
176.1
AAIs Related to Real Estate Management
176.2
Additional AAIs
177
Bill Codes/Adjustment Reasons
177.1
Display a Bill Code or Adjustment Reason
177.2
Add a Bill Code or Adjustment Reason
177.3
Change Bill Code or Adjustment Reason
177.4
Delete a Bill Code or Adjustment Reason
177.5
Guidelines
178
Bill Code/Adjustment Reason Listing
178.1
Bill Code/Adjustment Reason Procedures
178.2
Guidelines
178.3
Bill Code/Adjustment Reason Listing Report
179
Real Estate Management System Constants
179.1
Add System Constants
179.2
Display System Constants
179.3
Change System Constants
179.4
Delete System Constants
179.5
Guidelines
180
Log Standards Information
180.1
Add a Model
180.2
Display a Model
180.3
Add a Log Line
180.4
Change a Model
180.5
Delete Standard Information
181
Tax Rate/Area Information
181.1
Guidelines
182
Statement Messages - Enhanced
182.1
Display Enhanced Statement Messages
182.2
Add and Change Statement Messages - Enhanced
182.3
Delete Statement Messages - Enhanced
182.4
Display Text
183
General Message
183.1
Display General Messages
183.2
Add and Change General Messages
183.3
Delete General Messages
183.4
Copy Text
184
User Defined Codes
184.1
Business Unit Type
184.2
Lease Type
184.3
Lease Status
184.4
Log Class
184.5
Billing Frequency
184.6
Revenue Fee Type
184.7
Composite Unit Status
184.8
Adjustment Classification
185
Setup Operations Menu Flow
186
Processing Options
186.1
Tenant/Lease Master (P1501)
186.2
Update Holdover Lease Dates (P15090)
186.3
Holdover Tenants Report (P15490)
186.4
Billing Modifications / Manual Entry (P1511)
186.5
Billing Edit/Register - A/R Fee & Intrst (P15300)
186.6
General Ledger Post (P09800)
186.7
Prop. Mgt. G/L Trans. Gen. - Summarized (P15199)
186.8
Journal Review - PM Invoices (P152011)
186.9
Property Management Invoices (P15500)
186.10
Property Management Statements (P15501)
186.11
Print Statements - Credit/Cash Build (P155001)
186.12
Tenant A/R Cash Receipts-Head Down (P15103)
186.13
General Ledger Post (P09800)
186.14
Tenant Billing Detail - All Properties (P15420)
186.15
Tenant Rent Roll - All Buildings/Annual (P15421)
186.16
Tenant A/R Daily Balance (P15733)
186.17
Lease Summary Analysis (P15690)
186.18
Lease Expiration Report - All Tenants (P15403)
186.19
Lease Abstract Follow-Up Worksheet (P15430)
186.20
Vacancy Listing - All Buildings (P15600)
186.21
Critical Date Report - Satisfied (P15611)
186.22
Outstanding Chargeback Invoices (P15464)
186.23
Recurring Billing (P1502)
186.24
R.B. Comparison - April - Exceptions (P15305)
186.25
Rent Change Report - All Increases (P15550)
186.26
Recurring Billing Facsimile - Period 01 (P15100P)
186.27
Recurring Billing Generation - Period 01 (P15100)
186.28
Heads Down Sales Report Entry (P1540)
186.29
Heads Down Sales Report Entry (P1540)
186.30
Heads Down Sales Report Entry (P1540)
186.31
Sales Overage Billing - December (P15120)
186.32
Gen Sales Analysis - All Summary Codes (P15143)
186.33
Month Change - By Building/Tenant (P15243)
186.34
E. P. Class Listing - Specific Accounts (P1530P)
186.35
Generate E.P. Calculations - Period 01 (P151101)
186.36
Generate E.P. Billings (P151102)
186.37
Generate Estimated E.P. (P151112)
186.38
Est. EP Recurring Billing Edit (P15113)
186.39
Recurring Billing Per Square Foot Gen. (P15114)
186.40
Tenant Escalation Master (P15016)
186.41
Escalations Data Base Update - Post (P15152)
186.42
Generate Sec Dep Refund - DW Sel -Update (P15655)
186.43
Lease Comm. Generation - Lease Based (P15105)
186.44
Revenue Fee Batch Deletion - Edit (P15807)
186.45
Late Fee Generation with Batch Creation (P15160)
186.46
FASB 13 R. B. Generation - Edit (P15132)
186.47
Property Management Batch Delete (P15806)
186.48
Rec. Billing Global Select - All Bldgs (P15021)
186.49
Recurring Billing Global Edit/Update (P15116)
186.50
Projected Rent Generation - Report Only (P15660)
186.51
Reapply Projection Adjustments (P15665)
186.52
Sales Analysis Purge (P1543)
186.53
Purge Sales Reports (P1541)
186.54
Tenant/Lease Billing Detail Purge (P15119)
186.55
Lease Purge/Report (P15118)
186.56
Building Information Deletion (P15808)
186.57
Collection Log File Purge (P15263)
186.58
Property/Building Revisions (P00062)
186.59
Floor Information Revisions (P1506)
186.60
Unit Information (P1507)
186.61
Subtotals By Floor (P15410)
186.62
Unit Master List - All Units (P1507P)
A
Database Overview
A.1
Primary Files
A.2
Secondary Files
A.2.1
Facility Information
A.2.2
Billings
A.2.3
Sales Overage
A.2.4
Sales Analysis
A.2.5
Expense Participation
A.2.6
Escalation
A.2.7
Fees and Interest
A.3
Supporting Files
A.4
Real Estate Management - Base
A.5
Real Estate Management - Sales Overage and Sales Analysis
A.6
Real Estate Management - Escalation
A.7
Real Estate Management - Expense Participation
A.8
Real Estate Management - Tenant Work Orders
B
DREAM Writer Overview
B.1
Version List
B.1.1
View the DREAM Writer Information
B.1.2
Run
B.1.3
Copy (Add)
B.1.4
Change
B.1.5
Delete
B.1.6
Printer Information
B.2
Version Identification
B.3
Additional Parameters
B.4
Processing Options
B.5
Data Selection
B.6
Data Sequence
C
FASB 13 Graphical
Index
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