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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
1
Overview to Service Billing
1.1
System Integration
1.1.1
General Accounting
1.1.2
Payroll and Time Accounting
1.1.3
Equipment/Plant Management
1.1.4
Work Orders
1.1.5
Job Cost
1.1.6
Accounts Receivable
1.1.7
Address Book
1.1.8
Accounts Payable
1.1.9
Service Warranty Management
1.2
System Features
1.2.1
Workfile Generation
1.2.2
Journal Processing
1.2.3
Billing
1.2.4
System Management
1.3
Multi-Currency Features
1.3.1
Multi-Currency for Service Billing
1.4
Service Billing Tables
1.4.1
System Setup
1.4.2
Workfile Management
1.4.3
Transaction Processing
Part I Workfile Management
2
Understanding Workfile Information
2.1
Workfile Generation
2.2
Processing Payroll
2.3
Processing Burden
2.4
Processing Components
2.5
Defining Parent/Child Relationships in the Workfile
2.6
Viewing Workfile Transactions
2.7
Assigning Eligibility Codes
2.8
Assigning Control/Sequence Numbers
3
Workfile Management
3.1
Objectives
3.2
About the Billing Process
4
Generating the Workfile for Billing
4.1
Generate the Workfile
4.1.1
Before You Begin
4.1.2
What You Should Know About
4.1.3
Processing Options
5
Review the Workfile
5.1
Reviewing the Workfile
5.2
Locating Transactions in the Workfile
5.2.1
Reviewing Workfile Transactions
5.2.2
What You Should Know About
5.2.3
Reviewing Burden Transactions
5.2.4
What You Should Know About
5.2.5
Reviewing Component Transactions
5.3
Reviewing Transaction Totals
5.3.1
What You Should Know About
5.3.2
What You Should Know About
5.4
Verifying the Customer Number for Billing
5.4.1
Processing Options
6
Revise the Billing Workfile
6.1
Revising the Billing Workfile
6.1.1
Workfile Revisions and Sequence Numbers
6.1.2
What You Should Know About
6.2
Adding Text to a Workfile Transaction
6.2.1
What You Should Know About
6.3
Adding Existing G/L Transactions
6.3.1
What You Should Know About
6.4
Changing the Transaction Markup
6.4.1
What You Should Know About
6.5
Entering Ad-Hoc Workfile Transactions
6.6
Assigning a Hold Status
6.6.1
What You Should Know About
6.7
Splitting a Workfile Transaction
6.7.1
What You Should Know About
6.8
Moving a Workfile Transaction to History
6.8.1
What You Should Know About
6.9
Printing Workfile Transactions
6.9.1
Billing Workfile Listing
6.9.2
Processing Options
7
Work with Workfile History
7.1
Working with the Workfile History
7.2
Reviewing Transaction Revisions
7.3
Moving a Transaction Out of History
7.3.1
What You Should Know About
7.3.2
Processing Options
Part II Invoice Processing
8
Generate Invoices Automatically
8.1
Understanding the Invoice Generation Process
8.1.1
Invoice Generation
8.1.2
Printing Draft Invoices
8.1.3
Revising Invoice Information
8.1.4
Generating Preliminary Journal Entries
8.1.5
Creating Final Journal Entries
8.1.6
Posting Invoices to G/L
8.1.7
Printing Invoices
8.2
Generating Invoices Automatically
8.2.1
What You Should Know About
8.3
Defining the Sequence and Summarization Keys
8.3.1
What You Should Know About
8.3.2
What You Should Know About
8.4
Generating a Batch of Invoices
8.4.1
Before You Begin
8.4.2
Service Billing Invoice Generation
8.4.3
What You Should Know About
8.4.4
Processing Options
9
Work with Invoices
9.1
Working with Invoices
9.2
Reviewing Invoices
9.2.1
What You Should Know About
9.3
Deleting Invoice Information
9.4
Calculating Retainage Amounts
9.4.1
What You Should Know About
10
Create Invoices Manually
10.1
Creating Invoices Manually
10.2
Creating a Batch Header Manually
10.3
Creating an Invoice Manually
10.4
Adding Transactions to an Invoice
10.4.1
What You Should Know About
10.5
Creating Credit Memos
10.6
Releasing Retainage
10.6.1
What You Should Know About
11
Print Invoices
11.1
Printing Invoices
11.1.1
What You Should Know About
11.2
Printing Invoices Automatically
11.2.1
Before You Begin
11.3
Printing Invoices Manually
11.3.1
Before You Begin
11.3.2
What You Should Know About
11.3.3
What You Should Know About
11.3.4
Processing Options
12
Work with A/R and G/L Entries
12.1
Working with A/R and G/L Entries
12.1.1
Before You Begin
12.2
Creating Preliminary A/R and G/L Entries
12.2.1
Processing Options
12.3
Reviewing Preliminary A/R and G/L Entries
12.3.1
Invoice Journal Generation
12.3.2
Journal Register Listing - Invoice Batch
12.3.3
What You Should Know About
12.4
Creating Final A/R and G/L Entries
12.4.1
Processing Options
12.5
Reviewing and Posting Journal Entries
12.6
Posting Associated G/L Batches
12.6.1
Journal Register Listing - Revenue Batch
12.6.2
Revenue Journal Generation - Job
13
Work with Final Invoices
13.1
Working with Final Invoices
13.2
Reviewing the Billing History
13.3
Printing Invoices from History
13.3.1
What You Should Know About
13.3.2
Processing Options
13.4
Voiding a Final Invoice
13.4.1
What You Should Know About
13.4.2
What You Should Know About
Part III Revenue Recognition
14
Revenue Recognition
14.1
About the Revenue Recognition Process
14.2
Understanding Revenue Recognition
14.3
Revenue Reconciliation
14.3.1
Reconciliation for Timing Differences
14.3.2
Reconciliation for Independent Revenue and Invoice Mark Up
14.4
Journal Reclassification
14.5
General Ledger Document Types
14.5.1
Before You Begin
14.5.2
What You Should Know About
15
Work with G/L Entries for Revenue
15.1
Working with G/L Entries for Revenue
15.2
Creating Preliminary G/L Entries for Revenue
15.2.1
What You Should Know About
15.2.1.1
Processing Options
15.3
Reviewing Preliminary G/L Entries
15.3.1
To review the batch header and status
15.3.2
To review revenue journal details
15.4
Revising Preliminary G/L Entries
15.4.1
Correcting General Accounting Setup Errors
15.4.2
Correcting Billing System Setup Errors
15.4.3
What You Should Know About
15.5
Creating Final G/L Entries for Revenue
15.5.1
To create final G/L entries
15.6
Reviewing and Posting G/L Entries for Revenue
Part IV Setup
16
Overview to System Setup
16.1
About System Setup
16.1.1
Setup Features
17
Set Up System Constants
17.1
Setting Up System Constants
17.1.1
Considerations for Independent Revenue and Invoice Amounts
17.1.2
Before You Begin
17.1.3
What You Should Know About
18
Define Markup Rules
18.1
Defining Markup Rules
18.1.1
Major Key
18.1.2
Minor Key
18.1.3
Markup Calculations
18.1.4
Compound Markup
18.1.5
What You Should Know About
18.1.6
Cost Plus Markup Listing
18.1.7
Processing Options
19
Define Component Rules
19.1
Defining Component Rules
19.1.1
Compound Components
19.1.2
Before You Begin
19.1.3
What You Should Know About
19.1.4
Component Table - Cross Reference Edit Report
19.1.5
What You Should Know About
20
Account Derivation Rules
20.1
Defining Account Derivation Rules
20.2
About Defining Account Derivation Rules
20.2.1
Table Types
20.2.2
Key Types and Table Keys
20.2.3
Types of Account Derivation Rules
20.2.4
Before You Begin
20.2.5
What You Should Know About
20.3
Adding Component Codes to Derivation Rules
20.3.1
What You Should Know About
20.3.2
Account Derivation Table Listing Report
20.3.3
Processing Options
21
Set Up Condition Codes
21.1
Setting Up Condition Codes
21.1.1
About Conditions
21.1.2
Before You Begin
21.1.3
What You Should Know About
22
Work with Conditional Reallocation Rules
22.1
Working with Conditional Reallocation Rules
22.2
Defining Retrieval References
22.2.1
Retrieval Codes
22.2.2
Parameters
22.2.3
What You Should Know About
23
Define G/L Offset and Retainage Rules
23.1
Defining G/L Offset and Retainage Rules
23.1.1
Before You Begin
23.1.2
What You Should Know About
24
Define Tax Derivation Rules
24.1
Defining Tax Derivation Rules
24.1.1
Before You Begin
24.1.2
Tax Derivation Table Listing Report
24.1.3
What You Should Know About
25
Set Up Automatic Accounting Instructions
25.1
Setting Up Automatic Accounting Instructions
26
Set up User Defined Codes
26.1
Setting Up User Defined Codes
27
Processing Options
27.1
Work File Generation (P481201)
27.2
Unbilled Detail Revisions (P4812)
27.3
Service Billing Work File Listing (P48405)
27.4
Transaction History Inquiry (P4812H)
27.5
Invoice Print - Invoice Type "C" (P48504)
27.6
Invoice Journal Generation (P48131)
27.7
Create Accounts Receivable - General Ledger Entries (P48199)
27.8
Print Invoices from History (P48506H)
27.9
Revenue Journal Generation - Contract (P48132)
27.10
Cost Plus Mark-Up (P48096)
27.11
Account Derivation Table (P48126)
A
Data Models
A.1
Service Billing Base
A.2
Service Billing Workfile Generation
A.3
Service Billing Revenue Recognition
B
Searches for Markup Rules
B.1
Major Key Values
B.2
Minor Key Values
B.2.1
Payroll Transactions
B.2.2
Non-Payroll Transactions for Equipment
B.2.3
All Other Transactions
C
Accounting for the Billing Cycle
C.1
Base Rules
C.2
Invoicing Only
C.3
Revenue Recognition Only
C.4
Revenue Recognition and Invoicing without Reconciliation
C.4.1
Revenue Recognition for June
C.4.2
Revenue Recognition for July
C.4.3
Revenue Recognition for August
C.4.4
Invoicing for September
C.4.5
Revenue Recognition Adjustments for September
C.5
Revenue Recognition and Invoicing with Reconciliation
C.5.1
Revenue Recognition for June
C.5.2
Invoicing for July
C.5.3
Revenue Recognition and Reconciliation for July
C.6
Reallocation Rules
C.7
Invoicing Only
C.7.1
Account Derivation Table Rules
C.8
Revenue Recognition Only
C.8.1
Account Derivation Table Rules
C.9
Invoicing and Revenue Recognition without Reconciliation
C.9.1
Reverse Entry Control
C.9.2
Account Derivation Table Rules
C.10
Invoicing and Revenue Recognition with Reconciliation
C.10.1
Account Derivation Table Rules
C.11
Component Reallocations
C.11.1
Defining Component Reallocation Rules
C.12
Conditional Reallocation Rules
C.13
Independent Revenue/Invoice Amount Basis
D
Retrieval Reference Codes
E
Field Derivations for the F4812
F
Functional Servers
F.1
About Functional Servers
F.1.1
Example: Voucher Processing Functional Server
Index
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