This chapter contains these topics:
Section 66.1, "Processing Options for Sales Order Entry (P4211)"
Section 66.2, "Processing Options for Sales Order Entry - Brazil (P4211BR)"
Section 66.3, "Processing Options for Shipment Confirmation (P4205)"
Section 66.4, "Processing Options for Generate Outbound Nota Fiscal (P76558B)"
Section 66.5, "Processing Options for Landed Costs Additional Charges (P76295B)"
Section 66.6, "Processing Options for Print Outbound Nota Fiscal (P76560B)"
Section 66.7, "Processing Options for Reverse-Void Nota Fiscal (P76B559)"
Section 66.8, "Processing Options for Reverse-Void Nota Fiscal (P76B803)"
Section 66.9, "Processing Options for Update Customer Sales (P42800)"
Section 66.10, "Processing Options for Sales Return (P76B805)"
| Processing Option | Processing Option Requiring Further Description |
|---|---|
| SALES ORDER DEFAULT VALUES: | |
| 1. Document Type (Required) SO | |
| 2. Line Type (Optional) S | |
| 3. Beginning Status (Optional) 520 | |
| 4. Override Next Status (Optional) | |
| 5. Unit of Measure (Optional) | |
| 6. Line Number Increment (Optional) | |
| 7. Reason Code (Optional) | |
| UNIT OF MEASURE DEFAULT VALUES: | |
| 8. Enter '1' to use the Pricing UOM as the default Transaction UOM. | |
| If left blank, the Primary UOM will be used instead. | |
| WORK ORDER DREAM WRITER VERSIONS: | |
| Enter the version for each program. | |
| If left blank, ZJDE0001 will be used: | |
| 9. Work Order Entry (P48013) | |
| 10. WO Server for Sale Order (X4201WO) | |
| ORDER DUPLICATION DEFAULT VALUES: | |
| 11. Document Type | |
| 12. Beginning Status | |
| 13. Enter text duplication selection '1' to copy line text | |
| '2' to copy line and order text | |
| '3' to copy order text | |
| ADDRESS BOOK DEFAULT VALUES: | |
| 14. Address Book default branch. | |
| '1' - Ship To Address | |
| '2' - Sold To Address | |
| ' ' - User default location | |
| DOWNLOAD HEADER INFORMATION: | |
| 15. Enter '1' to automatically load header values to the detail lines after a change. If left blank, it must be done manually. | |
| PROMPTING CONTROL: | |
| 16. Enter the Screen Format: | |
| 1 = Quantity, Item, Price | |
| 2 = Quantity, Item, Description | |
| 3 = Item, Quantity, Price | |
| 4 = ECS format | |
| 5 = Aggregates format | |
| (If left blank, format 1 is used.) | |
| Enter a '1' to: | |
| 17. Display Headings first. | |
| 18. Be prompted to accept the order. | |
| NOTE: Having accept mode on is not recommended for configured items. | |
| PROMPTING CONTROL (Continued): | |
| Enter a '1' to: | |
| 19. Allow the addition of a Customer Master record, if not set up. | |
| 20. Prohibit order entry if Customer Master record is not set up. | |
| 21. Load Online Invoice information before the order is accepted. | |
| 22. Enter '1' to receive an error when no base price is in effect. Enter '2' to skip any notifications when no base price is in effect. If left blank, you will receive a warning. | |
| PROMPTING CONTROL (Continued): | |
| 23. Enter which Item Search screen is to be used to return items: | |
| 1 = Item Search window allowing the return of multiple items | |
| 2 = Full Item Search screen with Query capabilities | |
| (If left blank, the Item Search window allowing the return of a single item will be used.) | |
| ORDER HOLD CODES: | |
| 24. Customer Credit Checking | |
| 25. Order Margin Checking | |
| 26. Order Line Margin Checking | |
| 27. Order Minimum Value Checking | |
| 28. Order Maximum Value Checking | |
| 29. Partial Order Hold | |
| 30. Product Allocation Hold | |
| LINE CONTROL STATUS: | |
| 31. Enter the next status code beyond which a detail line cannot be changed. If left blank, no restriction will be put on the changing of a line. | |
| FIELD DISPLAY CONTROL: | |
| Enter '1' to protect or '2' to suppress | |
| 32. Cost Fields | |
| 33. Price Fields | |
| Enter '1' to protect the following: | |
| 34. Status Codes | |
| 35. Price adjustment driver fields | |
| 36. Sold To field on the header | |
| Enter a '1' to suppress the following: | |
| 37. Closed Detail Lines | |
| 38. Credit Card Information | |
| 39. Freight and Carrier Information | |
| 40. Commission Information | |
| CREDIT ORDER PROCESSING: | |
| 41. Enter the status code to select when retrieving credit orders. | |
| 42. Enter '1' if the previous status is the last status. If left blank it will be the Next Status. | |
| CROSS REFERENCE INFORMATION: | |
| 43. Enter the Cross Reference Type for: | |
| - Substitute Items S | |
| - Associated Items A | |
| - Replacement Items R | |
| 44. Enter '1' to use the substitute item's Unit Price. If left blank, the original item's price will be used to order the substitutes. | |
| KIT PROCESSING: | |
| 45. Enter '1' to suppress Kit Component lines. | |
| 46. Enter the version of Kit Inquiry to call. If left blank, version ZJDE0001 will be called. | |
| 47. Enter '1' to suppress availability information in the Kit Window. | |
| AVAILABILITY CHECKING: | |
| 48. Enter '1' to be notified of an automatic backorder or cancel. | |
| Enter '2' to be notified but not create the backorder or cancel. | |
| Enter '3' to create the backorder or cancel automatically and update the order without issuing the warning. | |
| If left blank, no availability checking will be done. | |
| COMMITMENT CONTROL | |
| 49. Enter '1' for commitment to Other Quantity 1 or '2' for commitment to Other Quantity 2. This option is typically used in conjunction with a Blanket or Quote Order. If this option is used, the commitment preference will be ignored. | |
| AUTOMATIC PROCESSING: | |
| 50. Enter '1' to automatically display the Supply and Demand screen when a new sales detail line is backordered. | |
| 51. Enter '1' to print pick slips or a'2' to print invoices through the subsystem. Enter '3' for on-line commitment or a '4' for subsystem commitment. Note: If ECS is on, | |
| '1' will print order-based packed loading notes through a subsystem. | |
| 52. Enter '1' for auto order repricing. | |
| DREAM WRITER VERSIONS: | |
| Enter the version for each program. | |
| If left blank, ZJDE0001 will be used: | |
| 53. Pick Slip Print (P42520) | |
| 54. Supply and Demand (P4021) | |
| 55. Std Order/Basket Reprice (P421301) or Adv Order/Basket Reprice (P42750) | |
| 56. Customer Service (P42045) | |
| 57. Online Invoice (P42230) | |
| 58. Preference Profile (P40400) EMN | |
| 59. Check Price (Advanced) (P40721) | |
| 60. Customer Master (P01053) | |
| 61. TM Rate & Route server PSMR9100 | |
| CONFIGURATOR PROCESSING: | |
| 62. Enter one of the following for the mode of Specification Entry. | |
| If left blank, '2' will be used: | |
| '1' = Text Mode | |
| '2' = Assisted Mode | |
| '3' = Assisted Prompt Mode | |
| TRANSFER PRICE UPDATE: | |
| 63. Enter the order type(s) that will invoke inter-branch updates. To specify more than one order type, type them one after the other along this field. | |
| 64. Enter the transfer pricing method to be used. Default method is 1. | |
| 1 = Branch cost mark-up | |
| 2 = Transfer pricing | |
| 65. Enter '1' to allow inter-branch invoicing. If left blank, no inter-branch invoice can be run. | |
| 66. Enter '1' to allow tax calculation on inter-branch invoicing. | |
| WAREHOUSE PROCESSING: | |
| 67. Enter the request processing mode: | |
| ' ' = No pick requests | |
| '1' = Generate requests only | |
| '2' = Generate requests and process using the subsystem | |
| 68. If processing pick requests using the subsystem, enter the DREAM Writer version to use. If blank, XJDE0002 is used. | |
| (See Form ID P46171.) | |
| WAREHOUSE PROCESSING (Continued): | |
| 69. Enter an override next status for sales order lines for which requests have been generated. | |
| ORDER TEMPLATE PROCESSING: | |
| 70. Enter a '1' to use the Sold-to address number for order templates, or a '2' to use the Ship-to address number. If left blank, no automatic order template processing will be performed. | |
| 71. Enter the order template name. | |
| BLANKET/QUOTE PROCESSING: | |
| 72. Enter '1' for automatic access to the blanket/quote release processing by Sold To address. | |
| Enter '2' for automatic access to the blanket/quote release processing by Ship To address. | |
| If left blank, no automatic access to the blanket/quote release processing will be performed. | |
| PREFERENCE PROFILE PROCESSING: | |
| 73. Enter a '1' to use preference profile defaults. If left blank, no preference profile information will be defaulted. | |
| 74. Enter a '1' to use the Inventory Commitment Preference to source from multiple branches or to view grade or potent items in the commitment window. | |
| CURRENCY PROCESSING: | |
| 75. Enter the tolerance limit percentage to warn you of currency rate changes. A 15.0 indicates a warning if the rate is 15 percent greater or less than the current rate. | |
| LOAD CONFIRM PROCESSING: (ECS) | |
| 76. Enter '1' to automatically branch to load confirm when orders are added. | |
| 77. Enter the version of Bulk Load | |
| Confirm (P49510) to be used. | |
| 78. Enter the version of Packaged Load Confirm (P49530) to be used. | |
| AVIATION/MARINE PROCESSING: (ECS) | |
| 79. Enter the version of the Additional Parameters program (P49510A) to be used. | |
| TRIP ASSIGNMENT WINDOW: (ECS) | |
| 80. Enter the version of the Trip Assignment window (P49200) to be used. | |
| MARK-FOR ADDRESS PROCESSING: | |
| 81. Enter '1' to display Mark-for Address. | |
| ADVANCED LOT MANAGEMENT: | |
| 82. Enter '1' to issue an error when the Ship Ascending Date Rule is violated. If left blank, only a warning will be issued. | |
| 83. Enter '1' to issue a warning when an immature lot (one not yet in effect) is entered and to include immature lots in the calculation of availability. If left blank, an error will be issued and immature lots will not be counted as available. | |
| SERVICE WARRANTY MANAGEMENT: | |
| 84. Enter '1' to submit a batch job upon exiting Sales Order Entry to automatically assign service warranties to sales order detail lines. | |
| 85. Enter the DREAM Writer version for Batch Assign Service Warranty (P42404). If left blank, ZJDE0001 is used. | |
| USER DEFINED DATA: | |
| 86. Enter '1' to automatically display S.O. Header-User Defined Data (P42016) whenever a new sales order header is added. Enter '2' to allow access to S.O. Header-User Defined Data by function key from the sales order header, but not display the data automatically. | |
| If left blank, there will be no access to user defined data for the sales order header. | |
| SER DEFINED DATA (Continued): | |
| 87. Enter '1' to automatically display | |
| S.O. Detail-User Defined Data (P42116) whenever a new sales order detail line is added. Enter '2' to allow access to S.O. Detail-User Defined Data by selection option from a sales order detail line, but not display the data automatically. If left blank, there will be no access to user defined data for the sales order detail lines. | |
| USER DEFINED DATA (Continued): | |
| Enter the DREAM Writer version for each program. If left blank, version ZJDE0001 will be used. | |
| 88. S.O. Header-User Defined (P42016) | |
| 89. S.O. Detail-User Defined (P42116) | |
| REPRICING WHEN ORDER QUANTITY CHANGES: | |
| 90. Enter '1' to retain the original base price but recalculate the price adjustments when the order quantity is changed. | |
| Enter '2' to retain the original base price and also retain the original price adjustments. If left blank, a new base price will be retrieved and new price adjustments calculated. |
| Processing Option | Processing Option Requiring Further Description |
|---|---|
| 1.Enter the Transaction Nature code.
If left blank, '5100' will default. |
|
| 2.Enter the Transaction Nature code suffix.
If left blank, '00' will default. |
|
| 3.Enter '1' to validate Branch A/B number from the Business Unit Master File.
If left blank, the Inventory constants file will be used. |
|
| 4.Enter the next status code beyond which the Transaction Nature Code cannot be changed for detail lines. | |
| 5.Enter '1' to call order entry additional information windows in blind mode. | |
| 6. Enter a Presence Indicator
Default Value "0" |
The system uses the value you enter as a default value on the SO Header - Brazil form. |
| Processing Option | Processing Option Requiring Further Description |
|---|---|
| RECORD SELECTION: | |
| 1. Enter the ranges of status codes to be selected for processing: | |
| Next Status From (Required) | |
| Next Status Thru (Required) | |
| 2. Enter Sales Order Type (Required) | |
| 3. Line Type for new Sales Detail Lines entered through Additional Line Entry. If left blank, you will need to enter it manually for each line. | |
| NOTE: You cannot enter new inventory items. This option is not applicable to batch shipment confirmation. | |
| 4. Enter a Next Status Override code for the following: | |
| - Sales Detail lines confirmed | |
| - Additional Line Items entered | |
| - Sales Detail line created by backorder of remaining quantities | |
| For confirmed and additional lines, if the options are left blank, will default the Next Status from the Order Activity Rules (F40203). | |
| PROMPTING CONTROL: | |
| 5. Enter '1' to be allowed to enter additional non-inventory lines. If blank, the Additional Line Entry Display will be suppressed. This option is not applicable to batch shipment confirmation. | |
| 6. Enter '1' to display kit component lines. If left blank kit component lines will be suppressed and confirmed with the parent item. This option is not applicable to batch shipment confirmation. | |
| 7. Enter '1' to display text lines. If left blank, all text lines will be suppressed from display and their status (except for configured component text lines) will be updated automatically. This option is not applicable to batch shipment confirmation. | |
| 8. Enter '1' to be prompted to accept the order. This option is not applicable to batch shipment confirmation. | |
| 9. Enter '1' to receive an error when the item location is on hold. If left blank, you will receive a warning. | |
| 10. Enter '1' to have the system pr load the update option ('1') to option field. This option is not applicable to batch shipment confirmation. | |
| 11. Enter '1' to check availability and receive a warning if lack of availability. If left blank, no warning will be given. | |
| 12. Enter '1' to prevent shipment from a location which currently has zero or negative On Hand Quantity, or if the result of the shipment will produce negative On Hand Quantity. | |
| If left blank, the item will be allowed to be confirmed regardless of the On Hand Quantity. | |
| 13. Enter '1' to have the system prevent shipping a quantity that is greater than the quantity on the order. If left blank, you will be able to over ship an order. | |
| 14. Enter '1' to use 15 character lot, leave blank to default to 12 chars. (This is used when calling the Multiple Location Window - P42053). This option is not applicable to batch shipment confirmation. | |
| 15. Enter 1 to issue an error or 2 to issue a warning when the hard committed quantity exceeds the on-hand quantity for a particular location. (This option only applies when you don't relieve inventory at Ship Confirm.) | |
| 16. Enter '1' to issue error or '2' to issue warning when attempting to ship a direct ship order record which has not yet been received. | |
| 17. Enter '1' to allow the Line Type of confirmed items to be overridden. If blank, field will be protected. This option is not applicable to batch shipment confirmation. | |
| 18. Enter '1' to allow Ship-To-Address to be overridden. If left blank, Ship-To fields will be protected. This option is not applicable to batch shipment confirmation. | |
| 19. Enter '1' to automatically backorder or cancel any remaining quantity not shipped. If left blank, will leave all remaining quantities shippable. For kit master lines, all remaining quantities will be backordered or cancelled. | |
| 20. Enter '1' to call the Freight and Additional Charges Calculation program (P40210) after an order is confirmed for shipment and have the freight charges calculated automatically. | |
| 21. Enter '1' to allow either the line item weight or the gross freight charges to be overridden when inside the Freight program (P40210). This option is not applicable to batch shipment confirmation. | |
| 22. Enter '1' to automatically print invoices at completion of confirmation using subsystem. | |
| DREAM WRITER CONSIDERATIONS: | |
| 23. Enter the version of Sales Order Entry to call. If left blank, will default to 'ZJDE0001'. This option is not applicable to batch shipment confirmation. | |
| 24. Enter the version of TM Shipment Confirmation (PSMR9120) to call. | |
| RECEIPT ROUTING FROM SHIP CONFIRM: | |
| 25. Enter a '1' to initiate Receipt Routing from Ship Confirm for transfer orders only. If left blank no receipt routing will be performed. | |
| 26. Enter the default route type to be used to search for a receipt route. | |
| 27. Enter the value of the default route to be used for items without a receipt route setup. | |
| 28. Enter the version of Receipt by PO/Item/Account to call. If left blank, will default to 'ZJDE0007'. | |
| SHIPMENT PROCESSING: | |
| 29. Enter the version of the Tare/Pack Detail program to call. If left blank, will default to 'ZJDE0001'. | |
| 30. Enter the version of Test Results Revisions (P3711) to call. If left blank version 'ZJDE0002' will be used. This option is not applicable to batch shipment confirmation. | |
| 31. Enter '1' to automatically print a Certificate of Analysis following completion of the confirmation. | |
| 32. Enter the version of the Certificate of Analysis Extract (P37900) to call. If left blank 'ZJDE0001' will be used. | |
| 32a. Enter a '1' to run Certificate of Analysis Extract (P37900) in the subsystem. If left blank, on-line process will be performed. | |
| CREDIT/RETURNS PROCESSING: | |
| 33. Enter a '1' to edit returns of lot controlled items. | |
| 34. Enter '1' if this program is to be used for pack confirmation. This option is not applicable to batch shipment confirmation. | |
| 35. Enter the request processing mode: | |
| ' ' = No putaway requests | |
| '1' = Generate requests only | |
| '2' = Generate requests and process using the subsystem | |
| 36. If processing putaway requests using the subsystem, enter the DREAM Writer version to use. If blank, XJDE0001 is used. (See Form ID P46171) | |
| 37. Enter an override next status for sales order lines for which requests have been generated. | |
| SERVICE WARRANTY MANAGEMENT: | |
| 38. Enter '1' to call Batch Assign Service Warranty (P42404) to automatically assign service warranties to sales order detail records. | |
| 39. Enter the DREAM Writer version of P42404 to call. | |
| 40. Display Warning/Error Message for Ship Ascending Dates Rule check: | |
| Blank = Display Warning | |
| 1 = Display Error | |
| This option is not applicable to batch shipment confirmation. | |
| 41. Enter '1' to issue a warning when an immature lot (one not yet in effect) is entered and to include immature lots in the calculation of availability. If left blank, a hard error will be issued and immature lots will not be counted as available. | |
| 42. Enter '1' to not default the lot on the sales order to the purchase order if lot assignment is optional for the item in the ship-to branch/plant (lot process type is '0' or blank in the Item Branch Information). If left blank, whenever a lot is assigned to the sales order, it will default to the purchase order. | |
| REVERSE SHIPMENT CONTROL | |
| 43. Enter '1' to display the Shipped Mode on the video. | |
| 44. Enter the override next status code for reversals. | |
| TRANSFER ORDERS: | |
| 45. Enter '1' to update the Sales Price and the Purchase Order Cost when the Sales Cost has changed and the Sales Price is based on cost or cost + markup. If left blank, the sales price and purchasing cost will not be updated. |
| Processing Option | Processing Option Requiring Further Description |
|---|---|
| STATUS CODES FOR SALES ORDERS: | |
| 1. Enter the range of status codes to be selected for processing.
Next Status Code From (Required) Next Status Code To (Required) |
|
| 2. Override Next Status (Optional) | |
| 3. Enter '1' to prevent updating Sales order information with tax area, explanation, and status codes. | |
| NOTA FISCAL DEFINITION: | |
| 4. Enter the Nota Fiscal Series to be used to create the Nota Fiscal records. | |
| 5. Enter the Nota Fiscal Document Type to be created. If left blank 'NF' will default. | |
| 6. Enter last status code for the Nota Fiscal Record. If left blank, code will default from order activity rules. | |
| 7. Enter an Override Next Status Code | |
| 8. Enter the global print message to print on each Nota Fiscal. | |
| 9. Enter the order in which messages should appear on the Nota Fiscal.
(Use sequence 1-7) Message from: - Processing Options - Sales Order Header Print Message - Sales Order Header Window - Sales Order Detail - Transaction Nature Master - Fiscal Classification Master - Preference Messages |
|
| 10. Enter '1' to include the following information on the Nota Fiscal:
- Second Item Description - Item Serial Number |
|
| 11. Enter the number of lines to be reserved for:
- NF for Export - NF for Free Port Zone |
|
| 12. Enter date for taxes calculation and NF print. If left blank current date will be taken. |
| Processing Option | Processing Option Requiring Further Description |
|---|---|
| MODE OF OPERATION: | |
| 1. Enter:
'1' Landed cost - Purchasing '2' Additional Charges - Sales If left blank, '1' will default. |
|
| 2. Enter Nota Fiscal Document type to default to the screen. | |
| 3. Enter Nota Fiscal Series to default to the screen. | |
| 4. Enter the Ship From Address Book Number to default to the screen. | |
| 5. Enter:
'1' Interactive mode '2' Blind mode If left blank, '2' will default. |
|
| PURCHASING DEFAULTS: | |
| 6. Select the Landed Cost Code to be used for Freight Charges. | |
| 7. Select the Landed Cost Code to be used for Insurance Charges. | |
| 8. Select the Landed Cost Code to be used for Other Expenses. | |
| 9. Enter 'N' to exclude the Landed Cost from the Item Unit Cost. If left blank, a 'Y' will default. | |
| 10. Enter 'N' to keep the Landed cost from being vouchered by the Voucher Match Program. If left blank, 'Y' will default. | |
| 11. Enter G/L Ledger server (XT0911Z1) DREAM Writer version. If left blank ZJDE0001 will default. | |
| 12. Enter '1' to update the new list price in all location records for the branch/plant. | |
| 13. Journal Entry creation method:
'1' Summarized Journal Entries ' ' Detailed Journal Entries. |
|
| SALES ORDER DEFAULTS: | |
| 14. Enter Additional Charge Line Types:
- Freight - Insurance - Additional Expenses |
|
| STATUS FLOW FOR SALES: | |
| 15. Enter the Nota Fiscal status to select for processing (Mandatory). | |
| 16. Enter the status to update the Nota Fiscal after processing (Optional). | |
| 17. Enter the status to update the Order after processing (Optional) |
| Processing Option | Processing Option Requiring Further Description |
|---|---|
| STATUS CODES: | |
| 1. Enter the range of Nota Fiscal Status Codes to be selected for processing. | |
| Next Status Code From (Required) | |
| Next Status Code To (Required) | |
| 2. Override Next Status code for the Nota Fiscal Record. (Optional) | |
| 3. Override Next Status Code for the Sales Order Record. (Optional) | |
| FINAL MODE PROCESSING: | |
| 4. Enter a '1' to print in Final Mode. | |
| SALES ORDER DEFINITION: | |
| 5. Enter the document type to be used for the invoice. If left blank, 'RI' will be used for the customer invoice. | |
| NUMBER TO WORD CONVERSION: | |
| 6. Enter the size of the first line of the print format. If left blank the conversion program will not be called. | |
| 7. Enter the size of the second line of the print format. If left blank, 98 will default. NOTE: this line will not print unless there is a value on the first line option. | |
| 8. Enter a '1' to avoid converting decimal numbers (cents) to words. | |
| 9. Enter a '1' to print Total by ICMS Tax Situation. |
| Processing Option | Processing Option Requiring Further Description |
|---|---|
| STATUS OVERRIDE: | |
| 1. Enter override Next Status for Nota Fiscal (Required) | The Next Status to use for Update Nota Fiscal |
| 2. Enter override Next Status for Sales Order. (Required) | The Next Status to use for Update Sales Order |
| STATUS CODES FOR PROCESSING: | |
| 3. Enter the status codes to select Nota Fiscal for processing.
Generated (Required) Generated and Printed (Required) |
| Processing Option | Processing Option Requiring Further Description |
|---|---|
| SALES ORDER DEFAULT VALUES NEW LINES: | |
| 1. Tax Line Type (Required) | |
| 2. Beginning Status (Required) | |
| STATUS CODES: | |
| 3. Enter the range of status codes to be selected for processing. | |
| Next Status Code From (Required) | |
| Next Status Code To (Required) | |
| 4. Override Next Status (Optional) | |
| SALES UPDATE: | |
| 5. Enter '1' to run Sales Update. | |
| 6. Enter the version of Sales Update (P42800) to print. If left blank, version ZJDE0001 will be used. | |
| SALES UPDATE PURGE: | |
| 7. Enter '1' to run Sales Update Purge. | |
| 8. Enter the version of Sales Update | |
| (P42800) to run. (Required) | |
| SALES REVERSE DEFAULTS: | |
| 9. Enter the document type for all sales order records written. If left blank, 'NN' will default. | |
| ADDITIONAL CHARGE DEFAULTS: | |
| 10. Put '1' to reverse or return: | |
| - Freight | |
| - Insurance | |
| - Additional Expenses | |
| 11. Enter Additional Charge Line Types | |
| - Freight | |
| - Insurance | |
| - Additional Expenses |
| Processing Option | Processing Option Requiring Further Description |
|---|---|
| DEFAULT VALUES: | |
| 1. Enter the specific date to be used as the A/R Invoice date.
OR |
|
| 2. Select the date to be used as the A/R Invoice date:
'1' = Date of the Sales Invoice '2' = Actual Shipment date '3' = Sales Update execution date If both options 1 and 2 are blank, the Sales Invoice date will be used.If both options 1 and 2 are not blank, the date in option 1 will be used. |
If you enter 1 in this option, all sales orders selected by the program must have a pre-assigned invoice date. If you enter 2 in this option all sales orders selected by the program must have an actual shipment date.
You can view the dates applicable to an order in Customer Service Inquiry (P42045) by inquiring on the order, taking an option 5 to view the detail, and selecting F8 to view the dates. |
| 3. Enter the specific date to be used as the General Ledger date
OR |
|
| 4. Select the date to be used as the General Ledger date:
'1' = Date of the Sales Invoice '2' = Actual Shipment date '3' = Sales Update execution date If both options 3 and 4 are blank, the sales update execution date will be used. If both options 3 and 4 are not blank, the date in option 3 will be used. |
If you enter 1 in this option, all sales orders selected by the program must have a pre-assigned invoice date. If you enter 2 in this option all sales orders selected by the program must have an actual shipment date.
You can view the dates applicable to an order in Customer Service Inquiry (P42045) by inquiring on the order, taking an option 5 to view the detail, and selecting F8 to view the dates. |
| 5. Specify the G/L Account Cost Center (CC) if the AAI CC is blank. If left blank, the default is '3'. | The 'Subsequent Cost Center' refers to the Project Number attached to the cost center/branch in Revise Single Business Units (P0006). |
| '1' = Use the Subsequent CC. If it is also blank, use the CC from the order detail. | |
| '2' = Sold to address number | |
| '3' = Use the Subsequent CC. If it is also blank, use the CC from the order header for sales entries and the CC in the detail for inventory entries. | |
| 6. Enter the override next status code for lines processed. If left blank, will use status code '999' to close out the line. | |
| 7. Enter the 3 character code to be used to update the billing remarks in the G/L file (F0911). | |
| PRINT SALES JOURNAL: | |
| 8. Enter '1' to print a Sales Journal. | |
| 9. Enter the version of Sales Journal (P42810) to print. If left blank, version ZJDE0001 will be used. | |
| SUMMARIZATION: | |
| 10. Enter '1' to summarize your A/R entries within the Invoice Number. If left blank, A/R entries will be written in detail. | Enter 1 to have the program summarize lines on a sales order into a single pay item on the invoice. The program will only summarize lines with identical tax and payment term information.
If you include tax on sales orders, the value you enter in this processing option should correspond with the method by which you tax orders, that is, at the line level (detail) or the order total level (summary). You specify this method in Tax Rules by Company (P0022). |
| 11. Enter '1' to summarize your G/L entries within the Invoice Number. If left blank, G/L entries will be written in detail. | Enter 1 in this option to have the program summarize journal entries by account number, subledger and subledger type. |
| 12. Enter '1' to summarize your Cost of Goods and Inventory G/L entries to a separate batch. These entries will be summarized at the batch level. This option is not allowed in currency mode. | If you choose to summarize Inventory and COGs into a separate batch, the program creates a batch type 'G' for these entries. |
| UPDATE OPTIONS: | |
| 13. Enter '1' to run this program in final mode. If left blank, this program will produce only the reports and will perform no file or status update. | |
| 14. Enter '1' to bypass updating any or all of the following systems:
. Accounts Receivables (F0311) . Inventory (F41021/F4115) . Commissions (F42005) . Sales History Summary (F4229) . Sales Rebate History (F4079) . Accounts Payable (F0411) |
If you choose to bypass Accounts Receivable, the program assigns an invoice number to each sales order, but it does not create an invoice record in the A/R system. Instead of creating a journal entry in the A/R trade account when you run the Post General Ledger (P09870), this program pulls the revenue offset account from AAI 4245. If you choose to bypass A/R the system does not create tax records in the Tax file (F0018). Also, instead of a I type batch, the system creates a G type batch.The option to bypass Accounts Payable only applies to interbranch orders, and is based on the value you enter in the Create A/R and A/P Batches processing option. |
| 15. Enter '1' to purge all associated text lines in the Text Detail File (F4314). These are text lines entered through a selection exit from Sales Order Entry. | |
| 16. Enter '1' to leave completed records in the F4211 file. If left blank, the F4211 record will be purged to the Sales History file (F42119). | |
| 17. Enter '1' to leave Sales Header records in the F4201 file. If left blank, AND all associated detail records have been purged, the F4201 records will be purged to the Sales Header History file (F42019). | |
| NOTE: If you have specified to update the order number to the Subledger field in the G/L, this option must be set to '1'. | |
| 18. Enter '1' to purge all pricing history records (F4074). If left blank, pricing history will remain in file. | |
| 19. Select the type of information to be updated to the Subledger field in the journal entries (F0911):
'1' = Order Number '2' = Salesman Number '3' = Sold To Address Number '4' = Ship To Address Number '5' = Item Number (Short) |
|
| INVOICE NUMBER UPDATE: | |
| 20. Enter an index number (1-10) used to assign the A/R Next Number. If left blank, index 01 will be used as the default. | If you use Sales Update to assign invoice numbers to sales orders, enter the next number bucket from which the program is to retrieve a beginning invoice number. You set up next numbers for invoices in the Next Numbers screen (P0002) under system code 03 (Accounts Receivable). |
| 21. Enter the document type to be used for the invoice. If left blank, 'RI' will be used. | |
| NOTE: You will have to use the above options if you have not already assigned the A/R number at the time of invoice print. | |
| SALES COST UPDATE: | |
| 22. Enter '1' to update the item cost with the current inventory cost by running the Sales Cost Update (P42950) prior to sales update. | The P42950 serves three purposes depending on the version you run. It will update sales order costs, prices, or exchanges rates (and the corresponding amounts).
You set this option to 1 to have the P42950 make updates to sales orders before they run through Sales Update. You specify the version of P42950 you want to run in processing option 23. The P42950 will not change costs on sales order lines for which items have been relieved from inventory (via Ship Confirm). When inventory is relieved, the system writes a Cardex record (F4111) containing the cost; therefore, changing the costs afterwards could cause integrity problems. |
| 23. Enter the version of Sales Cost Update to run. If left blank, will use version ZJDE0002. | Version ZJDE0002 is preset to update sales order costs. |
| SALES FLEX ACCOUNTING: | |
| 24. Enter '1' to use sales flex accounting. If left blank, sales flex accounting will not be used. | Sales flex accounting allows you to define the business unit, subsidiary or subledger portion of an account number based on category codes and other variables that pertain to an item or address number on a sales order. You work with flexible sales accounting in P40296. |
| INTER-BRANCH SALES: | |
| 25. Enter the Order Type used to record inter-branch sales. To specify more than one, type them one after the other along this field. | |
| 26. Enter a '1' to create A/R (F0311) and A/P (F0411) batches. If left blank, an inter-branch JE (F0911) batch will be created. | |
| DREAM WRITER VERSIONS: | |
| Enter the version for each program.
If left blank, ZJDE0001 will be used. |
|
| 27. A/R Functional Server (XT0311Z1) | The A/R server you specify here will have some affect on the invoices created by Sales Update. See processing options for XT0311Z1 for more details. |
| 28. G/L Functional Server (XT0911Z1) | The G/L server you specify here will have some affect on the journal entries created by Sales Update. See processing options for XT0911Z1 for more details. |
| 29. A/P Functional Server (XT0411Z1) | |
| BULK PRODUCT OPTIONS: | |
| 30. Enter a '1' if the quantity shipped is at standard for sales lines without bulk quantities. Leave blank if the quantity shipped is at ambient. | |
| 31. Enter the address book number to be used as the owner for duty paid when the tank is commingled for duty and the owner has not been specified. | |
| 32. Enter the address book number to be used as the owner for duty free when the tank is commingled for duty and the owner has not been specified. | |
| 33. Enter a '1' to record temperature gain/loss based on cost.
Enter a '2' to record temperature gain/loss based on revenue. Leave blank if no temperature gain/loss is to be recorded. |
|
| 34. Enter a '1' to update quantities to the following files at ambient if the order was priced at ambient.
Leave blank to update all quantities at standard. If this processing option is used, item quantities may not balance to the item ledger since the item ledger is updated at standard. . Sales History Summary (F4229) . Item History (F4115) . G/L Account Ledger (F0911) |
|
| AGREEMENT MANAGEMENT CONTROL: | |
| 35. If the agreement management system is in use and the depot from which product will be relieved is a foreign depot, an agreement search will be performed to find a valid borrow agreement. Specify which destination should be used by the search program. Enter the specific branch/plant to be used as the destination.
OR Enter '1' to use *ANY or enter '2' to use the user's default br/plt. |
|
| INTERNAL SALES OPTION | |
| 36. Enter a '1' to use the Account number from the sales detail as the Revenue account or leave blank to use the account number as the Cost of Goods Sold account number. | |
| FREE GOODS: | |
| 37. Enter a '1' to record a free good as a discount. List price will be recorded as a revenue and the actual price will be used to calculate the price adjustment.
If left blank, the actual price will be treated as revenue and no adjustment recorded. |
| Processing Option | Processing Option Requiring Further Description |
|---|---|
| LOCATION DEFINITION: | |
| 1. Select a value to define the inventory Locations for returns.
' ' - Blank Location '1' - Ship To Address Book '2' - Ship To, Nota Fiscal, Series '3' - Original Location NOTE: Option '3' is used for Nota Fiscal returns. Branch Plant and Location will not change. |
|
| DEFAULT INFORMATION: | |
| 2. Enter the default Return Branch | The default branch/plant that the system uses for returns |
| 3. Enter the default Document Type | The default document type for a return. You must enter a value that exists in the Document Type (00/DT) user defined code table. |
| 4. Enter the version of Sales Order Entry (P4211). If left blank, ZJDE0001 will default. | The version of Sales Order Entry that will be used to process the return. |
| 5. Enter the version of Nota Fiscal Inquiry (P76211B). If left blank, ZJDE0001 will default. | The version of Nota Fiscal Inquiry that will be used to process the return |
| 6. Enter a '1' to validate the original 'Ship To' document number. | Valid values are:
Blank - no validation of the original 'Ship To' document number. '1' - The system will validate the original document number. |