Use function security to control user access to General Ledger functions. By default, access to General Ledger functionality is NOT restricted; you must ask your system administrator to customize your responsibilities to restrict access. Your system administrator customizes each responsibility at your site by including or excluding registered functions and menus of functions for a responsibility in the Responsibilities window.
The following are common results that may occur when function security is enforced:
Window or menu does not appear in the Navigator window
Button is hidden
Field cannot be updated
Alternative or tab region is hidden
Use function security to control any of the General Ledger functions shown in the table below:
| User Function Name | Restrictions |
|---|---|
| Journal Batches and Journal Entries: | |
| AutoAllocation Workbench: General Ledger | Creating and changing Oracle General Ledger allocation definitions. |
| AutoAllocation Workbench: Projects | Creating and changing Oracle Projects allocation definitions. |
| AutoPost Criteria | Entering or changing AutoPost criteria sets. |
| Define Recurring Journal Formula | Defining recurring journal entry formulas. |
| Define MassAllocations | Defining MassAllocation formulas. |
| Enter Encumbrances | Entering and updating encumbrance entries. |
| Enter Journals | Creating, entering, and changing journal entries and journal batches. |
| Enter Journals: Post | Posting journal entries and journal batches from the Enter Journals window. |
| Journal Entry Inquiry | Inquire on journals and journal batches. |
| Enter Journals: Reverse | Reversing journal entries and journal batches from the Enter Journals window. |
| Generate AutoAllocation | Generating AutoAllocation sets. |
| Generate AutoAllocation: Run Budget Formula Request | Generating budget formulas in AutoAllocation sets. |
| Generate AutoAllocation: Run MassAllocation Request | Generating MassAllocation formulas in AutoAllocation sets. |
| Generate AutoAllocation: Run Recurring Journal Request | Generating recurring journal formulas in AutoAllocation sets. |
| Generate AutoAllocation: Run AutoAllocation Request | Generating AutoAllocation sets. |
| Generate AutoAllocation: Schedule MassAllocation Requests | Scheduling MassAllocation formulas in AutoAllocation sets. |
| Generate AutoAllocation: Schedule MassBudget Requests | Scheduling MassBudget formulas in AutoAllocation sets. |
| Generate AutoAllocation: Schedule Budget Formula Requests | Scheduling budget formulas in AutoAllocation sets. |
| Generate AutoAllocation: Schedule Recurring Journal Requests | Scheduling recurring journal formulas in AutoAllocation sets. |
| Generate MassAllocations | Generating MassAllocation journal entries and journal batches based on a MassAllocation definition. |
| Generate Recurring Journals | Generating recurring journal entries and journal batches from a recurring journal definition. |
| Reversal Criteria | Entering or changing journal reversal criteria sets. |
| View AutoAllocation Status | Viewing and monitoring the status of Oracle General Ledger AutoAllocation definitions. |
| View PA AutoAllocation Status | Viewing and monitoring the status of Oracle Projects AutoAllocation definitions. |
| Reconciliation | Reconciling journal lines that net to zero. |
| Reverse Reconciliation | Reversing reconciliation of journal lines. |
| Post Journals | Posting journal entries and journal batches. |
| Reverse Journals | Reversing journal entries and journal batches. |
| Journal Import: | |
| Correct Journal Import Data | Making corrections to journal entries and journal batches after Journal Import errors occur. |
| Delete Journal Import Data | Deleting journal entries and journal batches after Journal Import errors occur. |
| Import Journals | Importing journal entries and journal batches. |
| Budgets: | |
| Budget Transfer | Transferring budget amounts from one account to another. |
| Calculate Budget Amounts | Calculating budget amounts. |
| Define Budget | Defining or modifying budgets. |
| Define Budget Formula | Defining budget formulas. |
| Define Budget Organization | Defining or modifying budget organizations. |
| Define MassBudgets | Defining MassBudget formulas. |
| Enter Budget Amounts | Entering or changing budget amounts. |
| Enter Budget Journals | Entering or changing budget journals. |
| Freeze Budgets | Freezing and unfreezing budgets. |
| Generate MassBudgets | Generating MassBudget journal entries and journal batches based on a MassBudget definition. |
| Upload Budgets | Uploading budget amounts to the budget interface table. |
| Budgetary Control: | |
| Budgetary Control Transactions | Entering budgetary control transactions. |
| Budgetary Control Group | Creating or modifying budgetary control groups. |
| Consolidations: | |
| Consolidation Definitions: Allow Any Definition | Creating or changing any consolidation definition. |
| Consolidation Definitions | Allow any definition. |
| Consolidation Sets | Creating or changing consolidation definitions for any subsidiary. |
| Consolidation Workbench | Accessing and using the Consolidation Workbench functions. |
| Consolidation Workbench: Post | Posting consolidation journals. |
| Consolidation Workbench: Translate | Updating subsidiary translations from the Consolidation Workbench. |
| Consolidation Workbench: Translate for Subsidiaries | Parent updating translations for its subsidiaries. |
| Elimination Sets | Creating or changing elimination formulas. |
| Generate Eliminations | Generating elimination formulas. |
| Purge Consolidation Audit Data | Purging consolidation audit data. |
| Transfer Consolidation Data Set | Transferring subsidiary data to the parent via a transfer set. |
| Transfer Consolidation Data | Transferring subsidiary data to the parent. |
| Multiple Currencies: | |
| Currencies | Creating and enabling currencies. |
| Conversion Rate Types | Creating or changing conversion rate types. |
| Daily Rates | Entering or changing daily exchange rates. |
| Historical Rates | Entering or changing historical exchange rates. |
| Revaluation | Revaluing account balances. |
| Translate Balances | Translating account balances. |
| Daily Rates (Currency Rates Manager) | Entering or changing daily exchange rates. |
| Historical Rates (Currency Rates Manager) | Entering or changing historical exchange rates. |
| Rate Types (Currency Rates Manager) | Entering or changing daily exchange rates. |
| Search Cross Rate Rules (Currency Rates Manager) | Searching cross rates. |
| Define Cross Rate Rules (Currency Rates Manager) | Creating or changing cross rates. |
| Online Inquiry and Reporting: | |
| Account Inquiry | Performing account balance inquiries. |
| Account Inquiry: Consolidation Drilldown | Drilling down to subsidiary data during an account inquiry. |
| Account Inquiry: Move/Merge Source Drilldown | Drilling down on Move/Merge sources during an account inquiry. |
| Account Inquiry: Subledger Drilldown | Drilling down to subledger details during an account inquiry. |
| Average Balance Inquiry | Performing average balance inquiries. |
| Budget Inquiry | Performing budget inquiries. |
| Funds Available Inquiry | Performing a funds availability inquiry. |
| Revaluation: Submit | Submitting revaluation from Standard Request Submission window. |
| Run Requests | Running standard programs and reports, and scheduling FSG reports. |
| Financial Statement Generator (FSG): | |
| Autocopy | Autocopying FSG components. |
| Column Set | Creating and changing column sets. |
| Content Set | Creating and changing content sets. |
| Database Links | Creating and changing database links. |
| Display Group | Creating and changing display groups. |
| Display Set | Creating and changing display sets. |
| Financial Report | Creating and changing FSG reports. |
| Financial Report Set | Creating and changing FSG report sets. |
| Row Order | Creating and changing row orders. |
| Row Set | Creating and changing row sets. |
| Run Financial Reports | Generating FSG reports. |
| Setting Up General Ledger: | |
| Accounting Setup Manager Main Page | Defining or modifying a legal entity, ledger, or accounting setup. |
| Calendars | Creating, modifying, or updating accounting calendars. |
| Chart of Accounts Mappings | Creating and changing chart of accounts mappings. |
| Common Stock | Creating and changing common stock data. |
| Concurrent Program Controls | Setting or changing the concurrent program controls that affect the performance of various General Ledger features. |
| Data Access Sets | Creating and changing data access sets. |
| Assign Definition Access Sets | Assigning definition access sets to responsibilities. |
| Define Definition Access Set | Creating or changing definition access sets. |
| Definition Access Set Search Launch | Creating and assigning definition access sets (web user interface). |
| Encumbrance Types | Defining or changing encumbrance types. |
| GL Accounts | Creating or changing accounts. |
| Restrictions User Function Name | |
| GL Enter Employees | Entering, changing, or deleting employees or contract (contingent) workers that make up the Journal Approval hierarchy. |
| Government Transaction Codes | Defining or changing government transaction codes. |
| Journal Authorization Limits | Defining or changing an employee's authorization limit for approving journal batches. |
| Journal Categories | Defining or changing journal categories. |
| Journal Sources | Defining or changing journal sources. |
| Ledger Sets | Defining or changing ledger sets. |
| Period Types | Defining or changing period types. |
| Secure an AutoPost Criteria Set | Securing AutoPost Criteria Sets using definition access sets. |
| Secure a Journal Reversal Criteria Set | Securing Journal Reversal Criteria sets using definition access sets. |
| Secure an AutoAllocation | Securing AutoAllocation sets using definition access sets. |
| Secure a Budget Formula | Securing Budget Formulas using definition access sets. |
| Secure a Budget Organization | Securing Budget Organizations using definition access sets. |
| Secure an Accounting Calendar | Securing Accounting Calendars using definition access sets. |
| Secure a Chart of Accounts Mapping | Securing Chart of Accounts Mappings using definition access sets. |
| Secure a Consolidation | Securing Consolidation definitions using definition access sets. |
| Secure a Consolidation Set | Securing Consolidation Definition Sets using definition access sets. |
| Secure an Elimination Set | Securing Elimination Sets using definition access sets. |
| Secure a FSG Column Set | Securing FSG Column Sets using definition access sets. |
| Secure a FSG Content Set | Securing FSG Content Sets using definition access sets. |
| Secure a FSG Report | Securing FSG Reports using definition access sets. |
| Secure a FSG Report Set | Securing FSG Report Sets using definition access sets. |
| Secure a FSG Row Order | Securing FSG Row Orders using definition access sets. |
| Secure a FSG Row Set | Securing FSG Row Sets using definition access sets. |
| Secure a MassAllocation | Securing MassAllocations using definition access sets. |
| Secure a MassBudget | Securing MassBudgets using definition access sets. |
| Secure a Rate Type | Securing Currency Rate Types using definition access sets. |
| Secure a Recurring Journal | Securing Recurring Journals using definition access sets. |
| Secure a Revaluation | Securing Revaluations using definition access sets. |
| Secure a Transaction Calendar | Securing Transaction Calendars using definition access sets |
| Submission Schedules | Creating or changing GL submission schedules. |
| Statistical Units of Measure | Defining or changing statistical units of measure used to enter non-monetary data in journal entries and journal batches. |
| Storage Parameters | Changing the storage parameters of interim tables and indexes used by General Ledger. |
| Summary Accounts | Defining or modifying summary accounts. |
| Suspense Accounts | Defining or changing suspense accounts. |
| Tax Options | Defining or changing the options for automatic tax calculation. |
| Transaction Calendars | Defining or changing transaction calendars used for average balance processing. |
| Maintaining General Ledger: | |
| Account Hierarchy Manager | Creating or changing segment values and their attributes. |
| Account Hierarchy Manager Super User | Creating or changing segment values and their attributes for all charts of accounts in the system. |
| Archive and Purge | Archiving and purging actual, translated, budget, and encumbrance account balances, and journal batches, entries, lines, and associated journal references. |
| Open and Close Periods | Opening and closing accounting periods. |
| Year-End Carry Forward | Carrying forward year-end encumbrances, encumbered budgets, and funds available into the following year. |
| Mass Maintenance Workbench: | |
| Mass Maintenance Workbench | Accessing and using Mass Maintenance Workbench features. |
| Mass Maintenance Workbench: Purge | Purging Move/Merge tables. |
| Mass Maintenance Workbench: Reverse | Reversing a Move/Merge operation. |
| Mass Maintenance Workbench: Submit | Submitting a Move/Merge or Mass Creation operation. |
| Mass Maintenance Workbench: Pre-Validate | Prevalidating Move/Merge accounts. |
Related Topics
Overview of Function Security, Oracle Applications System Administrator's Guide
How Function Security Works, Oracle Applications System Administrator's Guide
Implementing Function Security, Oracle Applications System Administrator's Guide
Defining a New Menu Structure, Oracle Applications System Administrator's Guide