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Oracle® Fusion Middleware Administrator's Guide for Oracle WebCenter Portal
11g Release 1 (11.1.1.7.0)

Part Number E12405-19
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3 Maintaining the Spaces Application

Keeping the Spaces application up and running requires input from both the Fusion Middleware administrator and the Spaces administrator. This chapter outlines the roles and responsibilities of each administrator who may, in some cases, be the same person.

Some roadmaps are also provided to help guide you through the process.

This chapter includes the following sections:

Audience

The content of this chapter is intended for Fusion Middleware administrators responsible for Spaces (users granted the Admin role through the Oracle WebLogic Server Administration Console) and Spaces administrators (users granted the Administrator role through Spaces administration pages).

Note:

Administrators maintaining portal applications built using the WebCenter Portal: Framework should refer to Chapter 5, "Maintaining Framework Applications".

3.1 Role of the Fusion Middleware Administrator

Oracle Fusion Middleware provides a single administrative role with complete administrative capabilities—the Admin role. The Fusion Middleware administrator can perform the complete range of security-sensitive administrative duties, and all installation, configuration, and audit tasks. This administrator is also responsible for setting up and configuring the Spaces application immediately after installation, and performing on-going administrative tasks for Spaces and other Oracle WebCenter Portal components. Throughout this document, this administrator is referred to as the Fusion Middleware administrator.

A single Fusion Middleware administrator account (weblogic by default) is set up when Fusion Middleware is installed. The password is the one you provided during installation.

To find out what on-going administrative tasks a Fusion Middleware administrator is expected to perform in relation to Spaces, follow the Roadmap - Administering and Monitoring Spaces.

Note:

The Fusion Middleware administrator is also responsible for getting the Spaces application up and running out-of-the-box, for details see Section 2.4, "Setting Up Spaces for the First Time (Roadmap)."

3.2 Role of the Spaces Administrator

Spaces administrators have the highest application privileges within the Spaces application itself. This administrator can view and customize every aspect of the Spaces application, manage users and roles, and delegate responsibilities to others.

Out-of-the-box, the default Fusion Middleware administrator (weblogic) is the only user assigned to the Spaces Administrator role. The password is the one provided during installation.

To find out what on-going administrative tasks a Spaces administrator is expected to perform, follow the Roadmap - Keeping Spaces Up and Running.

Note:

The Spaces administrator is also responsible for customizing the Spaces application out-of-the-box, for details see Section 2.5, "Customizing Spaces for the First Time (Roadmap)".

3.3 System Administration for Spaces (Roadmap)

The roadmap in Table 3-1 outlines typical tasks that a Fusion Middleware administrator might perform to keep the Spaces application up and running.

Table 3-1 Roadmap - Administering and Monitoring Spaces

Task Documentation Role

Stop and start the managed server

Restart the managed server on which the Spaces application is deployed to effect configuration changes or for routine maintenance:

Tip: The managed server for Spaces is named WC_Spaces.

Fusion Middleware Admin

View and manage log files

Identify and diagnose problems through log files. Spaces logs record all types of events, including startup and shutdown information, errors, warnings, and other information:

Fusion Middleware Admin

Monitor performance

Analyze the performance of the Spaces application and monitor its current status through Fusion Middleware Control Console:

Fusion Middleware administrators granted one of these roles can view performance metrics: Admin, Operator, Monitor. To find out more, see in "Understanding Administrative Operations, Roles, and Tools".

Spaces administrators can monitor application performance and usage using WebCenter Portal's analytics feature:

Fusion Middleware Admin

Spaces Admin

Tune application properties

Reconfigure performance related parameters for the WebCenter Portal environment, Spaces application, and WebCenter Portal services:

Fusion Middleware Admin

Stop and start Spaces

Fusion Middleware administrators may shut down the Spaces application for maintenance purposes and then restart the application:

Fusion Middleware Admin

Modify back-end services

Add, modify, and delete connections through Fusion Middleware Control Console. See:

Fusion Middleware Admin

  • Content Repositories

 
  • Mail Servers

 
  • BPEL Servers

 
  • Collaboration Services

 
  • Calendar Services

 
  • Secure Enterprise Search

 
  • Analytics Services

 
  • Activity Graph Services

 
  • Personalization Services

 
  • Events, Links, Lists, Notes, Tags, and People Connections

 

Modify external applications and portlet producers

Add, modify, and delete connections through Fusion Middleware Control Console. See:

Fusion Middleware Admin

  • External Applications

 
  • Portlet Producers

 

Configure SSL communication

Configure secure communication:

See also Oracle Fusion Middleware Application Security Guide.

Fusion Middleware Admin

Reassociate your identity, policy, and credential stores

Reassociate your identity or policy stores:

See also Oracle Fusion Middleware Application Security Guide.

Fusion Middleware Admin

Reconfigure WebCenter Portal repository

Reconfigure the WebCenter Portal repository:

Fusion Middleware Admin

Reconfigure MDS repository

Reconfigure the application's MDS repository:

See also Oracle Fusion Middleware Administrator's Guide:

Fusion Middleware Admin

Reconfigure Spaces workflows

Install Spaces workflows on a different BPEL server and reconfigure the connection:

Fusion Middleware Admin

Export Spaces application

Use the export facility to move content to a remote instance or between stage and production environments:

Fusion Middleware Admin

Import Spaces application

Use the import facility to restore Space from a backup or to move content to a remote instance or between stage and production environments:

Fusion Middleware Admin


3.4 Application Administration for Spaces (Roadmap)

The roadmap in Table 3-2 outlines typical tasks that a Spaces administrator might perform while Spaces is up and running.

If Spaces must be taken offline for maintenance, ensure that a suitable message displays to any users who attempt to access the application while it is offline.

Table 3-2 Roadmap - Keeping Spaces Up and Running

Task Documentation Role

Modify application Settings

Modify application-wide settings as required:

Spaces Admin

Manage the Home space

Manage personal pages and business role pages. Push content to the Home space:

Spaces Admin

Manage spaces

Take any space temporarily offline and close down any space that is inactive. Edit and delete any space:

Spaces Admin

Manage space templates

Manage space templates. Review and delete any template:

Spaces Admin

Maintain users and roles

Maintain security. Modify user role permissions and assign new roles:

Spaces Admin

Manage external applications

Maintain external applications. Add, modify, and delete entries:

Spaces Admin

AppConnectionManager

Manage portlet producers

Maintain portlet producers. Add, modify, and delete entries:

Spaces Admin

AppConnectionManager