# Office Suite

## File Types

An entry must be made for each file type saved in Office Suite (System > Office Suite > File Types). The basic entries are made automatically when a file type is saved for the first time. Data types do not have to be entered manually. It is only permitted to make changes and additions to existing types.

### General Tab

When setting the mask into edit mode:

- Upper mask:
  Mandatory fields are displayed in red.
- Check boxes
  Check boxes that are displayed in red, can be selected.
  Check boxes that are displayed in black, are read-only.

File Type | The name of the file type as it is defined by the Office application.
File Extension | The extension for this file type.
Selection | These are the selections that are displayed in the Save as type field of the Save file window after clicking the Check in existing file to Agile PLM button.
Storage Type | Specifies how this type is saved, as single files or file lists/structures (SINGLE or MULTIPLE). Single: Allows only one file to be checked in per document. Multiple: Allows multiple files (e.g. container) to be checked in per document.
EDB Doctype | Specifies the Agile e6 document type with which the file type is saved. If the file type should be allowed for saving in all Office Suite document types, enter ALL. If saving should apply to only one document type, enter the name of this document type (e.g. DRAWING, OFFICE_DOC, FEXTFILE, etc.). The configuration parameter GDM_CHK_TYP must also be set to YES.
System | System name which is given by the application.
Program Name | Program name which is used for editing the file.
Program Path | Search path for the program name.
Compress (zip) | Activated A zip file is created when checking in the respective file type. The zip file is then converted to a .exe file and stored in the document mask. Deactivated The respective file type is checked in and stored in the document mask.
Create Archive Format | You can determine if you wish to have an archive format (PDF only) automatically generated for this file type. The order to generate the archive format is made in the process management. In order to trigger such a generation order, the userexit xedbusr_post_sta_lgv(GdmBatch/Archive) must be inserted at the corresponding status transition in the process management. Further information about the PDF generator can be found in the document PDF Generator.

Other properties for the respective file type can be set in the Document Properties tab in the Office Suite Configuration mask.