# Office Suite

## Key Features - Work with Documents/Files

### Open a File

To open a file stored in Agile e6 you can either open the document / file directly from the document mask or use the function Open from Agile PLM in the external application.

Open document in the external application:

- : Loads a document stored in Agile e6 in the external application (e.g. Microsoft Word). This function calls the Office document mask in Agile e6 where you can search for a document.

File Functions

To edit documents stored in Agile e6, the following functions are available in the context menu under File functions:

Function | Description
View | Calls the external application to view the file attached to a document. Button .
Print | Prints files attached to a document. Opens window to select a printer. Button: .
Send | Sends files and their document information via email. Using this function requires an email program on your computer. Button: .
Delete | Deletes the files referenced to a document. Button: .
Save | Saves a file with a document in Agile e6. Button:
Check-out | Checks-out a file for further editing.
Get copy | Check-out a copy of the current document with its related documents to a selected directory.

Additional Functions

Function | Description
Change Type of Document | Changes the document type of the current document (context menu > Organisation > Change type of document).
Reserve Document | Via the context menu (Organisation > Reservation > Reserve) it is possible to reserve Office Suite documents. Reserved documents are listed in the My Workplace tab of the browser and in the Reserved Documents with Files list (Start > Documents > Reserved Documents with Files). A reserved document is only listed in the browser or int he Reserved Documents with Files list when a file is assigned to it.

PDF Generator

The PDF Generator can be adjusted to archive all documents as soon as they are set into a specific state.

Further information about the installation and configuration of the PDF Generator can be found in the Administration Manual for Agile e6.1.