Check In Selected Documents


After completing this topic, you will be able to check in documents.


Steps:

  1. Step 1
  2. Step 2
  3. The Checked Out By column shows the documents checked out to the current author, EKramer. The Version columns show that all of the documents are New. A green checkmark next to a document name also indicates that a document is checked out to the current author.

     

    Check in the selected document, the Creating a New Document topic.

    Step 3
  4. Step 4
  5. Click the Document menu.

    Step 5
  6. Click the Check In command.

    Step 6

  7. Add a check in comment into the Comment field. Enter "Needs recording".

    Step 7

  8. Click the OK button.

    Step 8
  9. Notice that the version number changes from "New" to "1" and the green checkmark no longer appears next to the document name.

    Step 9
  10. Check in the Document Basics module and related documents using the toolbar button.

     

    Click the Document Basics module.

    Step 10
  11. Step 11
  12. Check in the selected document using the toolbar button.

     

    Click the Check In button.

    Step 12
  13. When you check in a parent document, you are prompted to check in the document only or the document and all related documents.

     

    Click the Check in my selection and related documents option.

    Step 13
  14. Click the View related documents link to view the additional documents that will be checked in with the parent document.

    Step 14
  15. Click the Close button to close the Related Documents window.

    Step 15
  16. Click the OK button to check in your selection and related documents.

    Step 16
  17. Enter the desired information into the Comment field. Enter "Reviewed procedures".

    Step 17

  18. Check in the document so that your changes are available to other authors, but leave the document checked out to you for further editing.

     

    Click the Keep checked out option.

    Step 18

  19. Notice that the option to apply the same comment to all documents is selected.

     

    Click the OK button to apply the same comment to all documents.

    Step 19

  20. Click the Tools folder.

    Step 20
  21. Select two documents and check them in with different comments.

     

    Click the Inserting the Date topic.

    Step 21
  22. Press the [Ctrl] key and click the Work with Views section.

    Step 22
  23. Use the toolbar button to check in the selected documents.

     

    Click the Check In button.

    Step 23
  24. Check in your selection only.

     

    Click the OK button.

    Step 24

  25. You can apply separate comments to each document. You will enter a comment for the Inserting the Date topic but not for the Work with Views section.

    Step 25
  26. Enter the desired information into the Comment field. Enter "Added explanation frame".

    Step 26

  27. Only apply the comment to the Inserting the Date topic.

     

    Click the Apply to all documents option to deselect it.

    Step 27
  28. Click the OK button to check in the Inserting the Date topic with the comment.

    Step 28
  29. The next comment applies to the Work with Views section. Leave the comment blank.

    Step 29
  30. Click the OK button to check in the Work with Views section without a comment.

    Step 30

  31. Notice that checkmarks are removed for the checked in documents and the version numbers have changed from New to 1.

    Step 31
  32. Check in a folder.

     

    Click the WP folder.

    Step 32

  33. Check in the contents of the folder using the toolbar button.

     

    Click the Check In button.

    Step 33
  34. The Check In box informs you that there are other related documents that are not in the selected folder hierarchy. View the related documents.

     

    Click the View related documents link.

    Step 34

  35. The Printing a Document and Using Print Preview topics are stored in the Additional Topics folder. Check them in with your selection.

    Step 35
  36. Close the Related Documents window.

     

    Click the Close button.

    Step 36
  37. Include the related document with your check in.

     

    Click the Check in my selection and related documents option.

    Step 37
  38. Click the OK button.

    Step 38
  39. Check in all of the selected documents without a comment. Apply the blank comment to all documents.

     

    Click the Apply to all documents option.

    Step 39
  40. Click the OK button to check in the documents without a comment.

    Step 40

After completing this topic, you are able to check in documents.

Table of Contents  Start Topic