After completing this topic, you will be able to use content permissions.
Steps:
The Permission column shows that you have Modify rights to the documents in this folder.
Step 1Open the Charts folder.
Click the Charts list item.
Step 2The Permission column shows that you have List rights to the documents in this folder.
Step 3Open one of the topics in the Charts folder.
Double-click the Changing the Plot Direction list item.
Step 4You are informed that you do not have permission to open the document.
Click the OK button to close the Insufficient Permissions message box.
Step 5Open the Worksheet Appearance folder.
Click the Worksheet Appearance list item.
Step 6The Permission column shows that you have Read rights to the documents in this folder.
Step 7Check out a topic.
Click the Using the Comma Style list item.
Step 8Click the Check Out button.
Step 9Check out the selected topic only.
Click the OK button.
Step 10A message box opens informing you that the check out process could not check out all of your documents. View the activity log.
Click the View activity log link.
Step 11The activity log informs you that you do not have permission to perform the action. Close the activity log.
Click the Close button.
Step 12Click the OK button to close the Partial Check Out message.
Step 13Although you cannot check out a Read document, you can open it to view its contents.
Double-click the Using the Comma Style topic to open it.
Step 14The document opens Read-Only. You can modify the document and save a copy.
Step 15We have applied bolding to the words "Comma Style" in the Introduction frame. Save the topic.
Click the Save button.
Step 16You do not have permission to override the checkout on this document.
Click the OK button to close the Insufficient Permissions message.
Step 17The Save As dialog box opens allowing you to save a copy of the read-only document.
However, you cannot save a copy to the Worksheet Appearance folder since you have only Read permission for that folder.
Step 18You can save a copy of the document to a folder for which you have Modify permissions. Select another folder.
Click the Save in list.
Step 19Select a folder for which you have Modify permissions.
Click the Introduction folder.
Step 20Click the Save button.
Step 21Close the topic.
Click the Close button.
Step 22View the Excel outline.
Click the Excel Skills_Lunch & Learn tab.
Step 23We have switched to the Details view in the Outline Editor and added the Permission column to the view. Notice that the outline contains content with mixed permissions; Modify, Read, and List.
Step 24Switch to the Player view.
Click the View list button.
Step 25Click the Player view list item.
Step 26Select a topic for which you have Read permission.
Click the Scaling a Worksheet topic.
Step 27Notice that you can view the contents in the Concept and Introduction panes.
Step 28Select a topic for which you have List permission.
Click the Changing the Plot Direction topic.
Step 29You do not have permission to view the content.
Click the OK button to close the Insufficient Permissions message.
Step 30The Concept and Introduction panes inform you that you do not have permissions to view the content.
Step 31Publish the outline.
Click the Publish button.
Step 32We have skipped to the Formats page and selected a Player and LMS deployment. Publish the content.
Click the Publish button.
Step 33You are informed that not all of the content could be published.
Click the Open the folder where the content was published option.
Step 34Click the Finish button to open the content folder.
Step 35Double-click the play.exe list item to launch the Player.
Step 36Notice that the topics for which you have List permission did not publish.
Step 37After completing this topic, you will be able to use content permissions.