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You can preview a selected topic only from the Outline Editor in any of the Player modes such as See It!, Try It!, Do It!, and Know It?; document formats such as the System Process Document, Job Aid, Test Document, Training Guide, and Instructor Manual; and the Presentation format.

Note: You can only preview one topic at a time and the topic must have been recorded. You can also only preview a topic in a Player mode if that mode has been enabled on the Properties toolpane of the topic.

When you preview a topic in any format, the Developer uses the settings configured in the Documents, Player, and Presentation options (Tools menu). The Developer also uses the Category setting in the Preview Defaults option to determine which category of publishing styles should be used for previewing content. You should review these settings in Tools, Options before you preview a topic.

Set the Default Preview

You can choose any of the publishing styles as the default preview using the Preview list box on the toolbar. The Preview list box indicates the current preview default. Click to preview the topic using the current default or click the down arrow in the Preview list box and select a different format. Your selection becomes the new default.

Multi-user Considerations

You can preview a topic while working online and offline; however, you should note that the only local content is used in the preview. For example, you can not choose to preview sever vs. local content; however, you do have this option when publishing content. A message appears when you try to preview a topic that you do not have in your local cache. If this happens, you should go online to preview the document or use the Get command to download the topic and return to working offline.

Also note that you can not preview deleted, but restorable documents. You must first restore the document to preview it.

To preview a topic:

From the Outline Editor only, select the recorded topic that you want to preview.
On the File menu, point to Preview and choose one of the formats listed. The Player modes are listed first followed by the document formats.

You can also click the down arrow to the right of the Preview list box on the Standard toolbar and choose one of the formats listed. Then click to preview the topic.
Review the topic and close it when you are finished.

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