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Running Data Archival Reports and Audits

This section provides an overview of archival reports and audits and discusses how to:

Understanding Archive Reports and Audits

Before running the archive process, you should generate reports to verify the data that you are archiving before deleting it from the online tables. This report lists the archive ID definitions, which consist of the following:

  • Archiving tables.

  • Selection criteria.

  • Dependency criteria (criteria from other tables).

  • SQL that will run each of the archiving processes.

These definitions also help you create your own reports through PeopleSoft Query.

The Audit Report page generates report for a specific archive ID and places the file in the destination that you provide.

Running Archive Reports

Access the Archive Report page (PeopleTools, Archive Data, Archive Report).

Warning! This page is associated with the deprecated Archive Data tool and should not be used to create or administer data archives. Use the Data Archive Manager (PeopleTools, Data Archive Manager) to create and administer data archives.

Image: Archive Report page

This example illustrates the fields and controls on the Archive Report page.

Archive Report page
Archive ID

Select the archive ID to audit.

Go to Project Page

Click to access the Archive Designer pages.

File Path

Enter the path where the generated report is saved on the batch server.

Creating an Audit Inquiry

Access the Audit Inquire page (PeopleTools, Archive Data, Audit Archiving, Audit Inquire).

Warning! This page is associated with the deprecated Archive Data tool and should not be used to create or administer data archives. Use the Data Archive Manager (PeopleTools, Data Archive Manager) to create and administer data archives.

Image: Audit Inquire page

This example illustrates the fields and controls on the Audit Inquire page.

Audit Inquire page

The Audit Inquire page is useful for online viewing of all processes that have been executed in the Data Archiving tool without waiting for the output from the batch process. In addition, you can delete the audit if you have the necessary access privileges.

Add the criteria in the edit boxes, click View Audit, and view the results arranged by column.

User ID

Select which user to audit.

Archive ID

Select an existing archive ID.

Event

Select an archiving event from the list. You can select from all processes that have been run by Data Archiving Manager.

From Date

Select a start date for the audit

To

Select an ending date for the audit.

View Audit

Click to have the system create the audit report and display the appropriate fields on the page.

Purge Audit

If you have the correct security permission set up on the Audit Security page, you can click to purge an audit.

File Path

Enter the path where the generated report is saved on the batch server.

Detail

Click to show the details related to the audit events . For example, if you edited the SQL using the SQL Designer page, the Details page will show the original SQL as well as the modified SQL.

Viewing Audit Results

Access the Audit Report page (PeopleTools, Archive Data, Audit Report).

Warning! This page is associated with the deprecated Archive Data tool and should not be used to create or administer data archives. Use the Data Archive Manager (PeopleTools, Data Archive Manager) to create and administer data archives.

Image: Audit Report page

This example illustrates the fields and controls on the Audit Report page.

Audit Report page

The Audit Report page creates a batch output file showing all processes that have been run in the Data Archiving tool. In addition, you can print the resulting SQL.

Archive Operator Class

Select which user ID to audit.

Archive ID

Select an existing archive ID.

Event

Select an archiving event from the list. You can select from all processes that have been run by Data Archiving Manager.

From Date

Select a start date for the audit.

To

Select an ending date for the audit.

Print SQL?

Select to have the SQL statements for each of the archiving processes printed in the report