Authors can assign State values to documents using the State property on the Properties pane (Workflow category). To make an assignment, the author will choose a value from a list. The sequence of the values on that list will match the order that you define on the Manage State Values dialog box. You might want to define and sequence Content State Values that mirror the status and milestones of your content development process.

To sequence State values:

1. Log in as an administrator.
    
2. Make sure you are working online.
    
3. On the Administration menu, choose Manage State Values.
    
4. Select one State value and click  Move value up or  Move value down to move the value to the new position in this list.
    
5. Click OK to save the changes.
    
   You can also click Cancel if you do not want to save your changes.

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