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Oracle® Fusion Middleware Content Management Guide for Oracle WebLogic Portal
10g Release 3 (10.3.6)

Part Number E14230-03
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4 Using Content Folders in Your WLP Repository

Within your WLP repository, you can use folders and subfolders to organize content into logical categories. Additionally, you can associate folders with content workflows and content types, and you can apply security policies to folders.

Folders allow you to organize your repository in the following ways:

The WLP repository allows you to use these features at both the folder level and the file level. For example, you can apply security policies on the folders in your repository and maintain workflows and content types at the content level. For more information about content types, see Chapter 6, "Using Content Types in Your WLP Repository."

Figure 4-1 shows an example of folders within a repository.

Figure 4-1 An Example Folder Hierarchy within a Repository

Description of Figure 4-1 follows
Description of "Figure 4-1 An Example Folder Hierarchy within a Repository"

This chapter includes the following sections:

4.1 Creating a Folder

Use folders to help organize your content. When you create folders, you can also associate folders with content workflows and/or content types. You can only associate a content type with a folder if the repository is not using library services. If library services are enabled, you can associate a folder with a content workflow that is associated with a content type.

When a content workflow is associated with a content folder, all content within that folder follows the workflow. However, if a custom workflow is applied to a content type or explicitly associated with a content item, that workflow overrides the folder workflow. For more information about using content workflows, see Section 5.2.1.9, "Using the Default Workflow Document to Create a New Workflow."

When a content type is associated with a folder, you can associate content properties with that folder using that content type. In addition, when users add content to the repository with Internet Explorer or other supported Windows applications, the content they add to the folder is automatically associated with that content type. For more information about adding content to your repository using Windows applications, see, Chapter 7, "Using WebDAV with Your WLP Repository."

Note:

You cannot change the content type associated with a folder after you have assigned it. Additionally, after you create a folder, it cannot be associated with a content type.

Note:

If you are using a file system repository, you cannot associate a folder with content type.

The following instructions assume your WLP repository is library services-enabled.

To create a folder:

  1. From the main menu of the WebLogic Portal Administration Console, select Content > Content Management.

  2. Select Manage | Content.

  3. In the resources tree, select the repository to which you want to add a folder.

  4. In the Browse tab, click Add Folder to view the Add Folder dialog. Figure 4-2 shows the Add Folder dialog.

Figure 4-2 Add Folder Dialog

Description of Figure 4-2 follows
Description of "Figure 4-2 Add Folder Dialog"

  1. In the Add Folder dialog, type a name for your folder.

  2. Optionally, associate a content workflow with the folder by selecting one from the Workflow drop-down list.

  3. Optionally, select Advanced Options to change the workflow status of the folder itself. By default, new folders are checked into the repository with a published status. By using the Advanced Options, you can choose to have the folder move through the repository workflow, or not to check the folder into the repository. Figure 4-3 shows the available check in options.

Figure 4-3 Using Advanced Options When Creating a New Folder

Description of Figure 4-3 follows
Description of "Figure 4-3 Using Advanced Options When Creating a New Folder"

  1. Click Save & Check In when finished.

The new folder appears in the repository.

4.2 Moving a Folder

After you have created the folders you need, you can re-arrange them within your repository if necessary. Moving a folder also moves all content within that folder.

To move a folder:

  1. From the main menu of the WebLogic Portal Administration Console, select Content > Content Management.

  2. Select Manage | Content.

  3. In the resources tree, select the folder you want to move.

  4. Right-click the folder you want to move and select Move from the context menu.

  5. The Move Content dialog displays. Click OK.

  6. Navigate to the repository location to which you want to move the folder (for example, under an existing folder or at the repository root).

  7. Right-click the location and select Paste from the context menu.

  8. The Paste Content dialog displays. Click OK.

The folder appears in the new repository location.

4.3 Deleting a Folder

When you delete a folder, you also delete content within the folder. If you do not want to delete folder content, use the Move command to move content to another location within the repository before deleting the folder, see Section 4.2, "Moving a Folder."

To delete a content folder:

  1. From the main menu of the WebLogic Portal Administration Console, select Content > Content Management.

  2. Select Manage | Content.

  3. In the resources tree, right-click the content folder you want to delete.

  4. In the Delete dialog, select Delete.

The folder no longer appears in the repository.

4.4 Renaming a Folder or Item

You can rename content or a content folder in the WLP repository.

To rename a content folder or item:

  1. From the main menu of the WebLogic Portal Administration Console, select Content > Content Management.

  2. Select Manage | Content.

  3. In the resources tree, right-click the content folder or item you want to rename.

  4. Right-click the content folder or item and select Rename.

  5. In the Rename dialog, enter in the new name and then click OK.

The resources tree now shows the new name for the content.

4.5 Changing the Content Workflow for a Folder

You can change the content workflow that a content folder uses. For example, if all of your content uses a default workflow, but you would like a particular content folder (and its contents) to follow a different workflow, you can change the workflow associated with that content.

Note:

Content workflows are only available if your repository is library services-enabled.

In some cases, you may not be able to transition to a different workflow, see Section 5.1, "Using the Default Content Workflow."

  1. From the main menu of the WebLogic Portal Administration Console, select Content > Content Management.

  2. Select Manage | Content.

  3. In the resources tree, click the folder you want to edit.

  4. Click the Summary tab.

  5. If using library services, in the Summary page under Versioning & Workflow, click Check Out.

  6. Click Version & Workflow.

  7. In the Update Workflow dialog, select a content workflow and then click Update.

    The updated workflow information is displayed in the Summary page.

  8. Click Check In.