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Defining Academic Groups

To set up academic groups, use the Academic Group Table component (ACADEMIC_GROUP_TBL).

This section provides an overview of academic groups and discusses how to:

Academic groups are the highest level breakdowns of the academic institution for academic structural purposes. Often each school or college within an academic institution is defined as an academic group. Sometimes units such as extended education are defined as an academic group if classes are offered separately from the standard colleges or schools. For example, PeopleSoft University comprises the College of Liberal Arts, the College of Engineering, the School of Law, the School of Education, and the Evening Extension Division. Each entity is defined as an academic group in the system. Academic groups can offer academic programs in more than one academic career, and academic careers can cross academic groups. In the previous example, the College of Liberal Arts and the College of Engineering contain both undergraduate and graduate academic careers, but the School of Law contains only one academic career, which is not shared with any other academic group.

To link an academic group to an academic institution and an academic organization, add the academic group through the Academic Group Table component and add the academic group as a child node to academic institutions and academic organizations in PeopleSoft Tree Manager—one aspect does not update the other aspect. In PeopleSoft Tree Manager, every node is defined by its relation to other nodes. In most cases, academic groups are defined as the next level of academic organization structure below academic institution. However, academic groups can occur at any level within the academic organization structure. It is not essential for academic groups to follow the same hierarchical structure as academic organizations. Although this is the case for most institutions, some might want to use academic groups and academic organizations to represent different dimensions of a matrix organization. In such a case, academic groups would not be child nodes in the academic organization tree but rather set apart as nodes at the same level as academic organizations.

Use the Academic Group Table component to define academic groups and link academic careers and standard class meeting patterns to them.

Page Name

Definition Name

Navigation

Usage

Academic Group Table

ACADEMIC_GROUP_TBL

select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Group Table, then select Academic Group Table

Describe academic groups.

Academic Career Level Table

CATLG_CAREER_TBL

select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Group Table, then select Academic Career Level Table

Link academic careers and ranges of catalog numbers to academic groups. These values serve as a data entry and tracking aid as you create the course catalog. When you enter a catalog number on the Offerings page of the Course Catalog component, the system displays the correct academic career value.

Standard Meeting Patterns

STND_MTG_PAT_TBL

select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Group Table, then select Standard Meeting Patterns

Define standard class meeting patterns for an academic group. All typical patterns must be defined here, including the to-be-announced class meeting pattern. These patterns are a data entry aid when scheduling classes.

Access the Academic Group Table page (select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Group Table, then select Academic Group Table).

Image: Academic Group Table page

This example illustrates the fields and controls on the Academic Group Table page. You can find definitions for the fields and controls later on this page.

Academic Group Table page

Course Defaults

Use the Course Defaults group box to set default values for the course catalog and schedule of classes pages. The fields in this group box simplify data entry. You can override these default values for individual courses and classes.

Field or Control

Definition
Student Specific Permissions

Select to have all classes scheduled within this academic institution and academic group require that you generate permissions for students to enroll in classes. The check box value migrates to the Class Schedule Entry page, where it can be overridden. Student-specific permissions require that you generate permissions for individual students.
Auto Enroll from Wait List

Select to have all classes scheduled within this academic institution and academic group automatically enroll students from waiting lists into classes whenever spaces are available and the wait list process is run. The check box value migrates to the Enrollment Control page of the schedule of classes components, where it can be overridden.

Access the Academic Career Level Table page (select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Group Table, then select Academic Career Level Table).

Image: Academic Career Level Table page

This example illustrates the fields and controls on the Academic Career Level Table page. You can find definitions for the fields and controls later on this page.

Academic Career Level Table page

Field or Control

Definition
Academic Career

Enter the academic career that you want to link to this academic group. Insert additional rows to enter all academic careers that you want to link to this academic group.
Catalog Nbr To (catalog number to)

For each academic career that you link to this academic group, enter the course number immediately after the highest possible course catalog number for that academic career. For example, if the highest possible course catalog number within the College of Liberal Arts for the undergraduate academic career is 299, enter 300 in the field. Likewise, if the highest catalog number for the graduate academic career is 599, enter 600 into the field. The number that you enter defines the lowest possible catalog number for the subsequent academic career within this academic group. In this example, 300 would be the first catalog number of the graduate academic career within the College of Liberal Arts.

When you create a new course offering on the Offerings page of the Course Catalog component, the system displays the academic career value based on the academic career and catalog number combinations from this page. In the preceding example, if you create a course within the College of Liberal Arts with a catalog number of 300, the system displays the academic career Graduate. If the catalog number is 299, the system displays the academic career Undergraduate.

Access the Standard Meeting Patterns page (select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Group Table, then select Standard Meeting Patterns).

Image: Standard Meeting Patterns page

This example illustrates the fields and controls on the Standard Meeting Patterns page. You can find definitions for the fields and controls later on this page.

Standard Meeting Patterns page

Field or Control

Definition
Standard Meeting Pattern

Enter a code to represent the standard class meeting pattern for this academic group. Insert additional rows to add more standard meeting patterns for this academic group.
Monday, Tuesday, Wednesday, ThursdayFriday, Saturday, and Sunday

Select the appropriate days of the week for this standard meeting pattern.
Normal Class Duration

Enter the number of minutes for each class in this standard meeting pattern.