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Defining Report Periods

To set up report periods, use the Define Report Period component (CAN_RPT_PERIOD).

This section discusses how to define report periods.

Page Name

Definition Name

Navigation

Usage

Report Period

CAN_RPT_PERIOD

select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Define Report Period, then select Report Period

All: Define reporting periods.

Access the Report Period page (select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Define Report Period, then select Report Period).

Image: Report Period page

This example illustrates the fields and controls on the Report Period page. You can find definitions for the fields and controls later on this page.

Report Period page

Field or Control

Definition
Institution

Enter the institution for which you will run the report.
Report Type

Enter the report type to which the reporting period pertains.
Report Period

Enter a unique reporting submission period for your report type.
Report Due Date

Enter the date upon which you must report data. The system uses this date to perform effective date checking. This enables you to process data after the report date, and as long as the changes have an effective date, the system does not pick them up for reporting. If you need to make corrections to reporting data, you must ensure that the data has an effective date that is less than or equal to this report due date.
Student ID Freeze Date

The date that the student list, for the selected reporting period, is frozen.

The following fields are available for entry if you specify a report type of PSIS.

Field or Control

Definition
PSIS Report Type

Enter the type of report to be run.
PSIS Start Year

Enter the year in which the current reporting period begins.
PSIS Period Start

Enter the start date of the reporting period.
PSIS Period End

Enter the end date of the report period.

The following fields are available for entry if you specify a report type of USISE.

Field or Control

Definition
REPDAY (report day)

Enter a value for the report date.

The following fields are available for entry if you specify a report type of CIS.

Field or Control

Definition
Submission Type

Enter the reporting submission type.
Academic Year

Enter the academic year for the reporting type.

The following fields are available for entry if you specify a report type of MET.

Field or Control

Definition
REPDAY (report day)

Enter a value for the report date.
Term Enroll Prd (term enrollment period)

Select Fall to report the QUALIF value mapped from the plan mapping table or the program mapping table. If you select Winter, Spring, or Summer, the system reports the FIN_QUALIF value.

Note: For Ontario schools that report OUAC elements in the Fall, ensure that the Fall reporting period that you set up for MET reporting is identical to the reporting period for OUAC. If the reporting period for MET and OUAC differ, the flat file process cannot combine the reporting files.