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Processing DIISRTE Revisions

This section provides an overview of adding revision records for Load/Liability, OS-HELP, SA-HELP, and Commonwealth Scholarships, and discusses how to:

Records are entered in the Revisions Processing component for:

  • Previously submitted data that is subsequently found to be incorrectly reported.

  • Remissions.

  • Additional records for a previously reported student/course/unit of study census date.

Institutions are required to self-identify records that require revision.

Note: Only records that have a non-blank submission date in the associated work data record can be revised. By definition, a revision must have previously submitted data for the reporting period. You can not enter revision records until you have run the Submission process to date stamp the corresponding data. For example, you cannot enter a remission for a unit of study if that enrollment record has not been recorded in the work data records and acknowledged as submitted to DEEWR with a submission date stamp.

Page Name

Definition Name

Navigation

Usage

Revision - LL

SSR_DEST_REV_LL

select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Revision - LL

Record LL revisions.

DEST Revisions Select a Class

SSR_DREV_SEL_CLASS

Click the Select a Class/AOU button on the Revision - LL page.

Select the class enrollment record that requires revision.

Retrieve LL Revisions

SSR_DREV_RETRV_LL

Click the Retrieve Revisions button on the Revision - LL page.

Retrieve the LL revision records that were previously recorded for the reporting period.

Revision - LL Data

SSR_DEST_REV_LL2

select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Revision - LL Data

Change the AOU, EFTSL, Census Date, or Work Experience Indicators.

Revision - LL Financial

SSR_DEST_REV_LL3

select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Revision - LL Financial

Change any of the key financial attributes that were reported.

Revision - OS

SSR_DEST_REV_OS

select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Revision - OS

Record OS revisions.

DEST Revisions Select OS

SSR_DREV_SEL_OS

Click the Select an OS Record button on the Revision - OS page.

Select the OS-HELP Record that requires revision.

Retrieve OS Revisions

SSR_DREV_RETRV_OS

Click the Retrieve Revisions button on the Revisions - OS page.

Retrieve the OS revision records that were previously recorded for the reporting period.

Revision – SA

SSR_DEST_REV_SA

Records and Enrollment, Enrollment Reporting, AUS Regulatory Reporting, Student Data Collection, Revisions Processing

Record SA revisions.

Retrieve SA Revisions

SSR_DREV_RETRV_OS

Click the Retrieve Revisions button on the Revisions - SA page.

Retrieve the SA revision records that were previously recorded for the reporting period.

DEST Revisions Select SA

SSR_DREV_SEL_SA

Click the Select an SA Record button on the Revision - SA page.

Select the SA-HELP Record that requires revision.

Revision - SS

SSR_DEST_REV_SS

select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Revision - SS

Record SS revisions.

DEST Revisions Select SS

SSR_DREV_SEL_SS

Click the Select a CS Record button on the Revision - SS page.

Select the Commonwealth Scholarship record for the student.

Retrieve SS Revisions

SSR_DREV_RETRV_SS

Click the Retrieve Revisions button on the Revision - SS page.

Retrieve the scholarship revision records previously recorded for the reporting period

Process History

SSR_DEST_REV_HST

select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Process History

Confirm revisions processing.

Revision PS

SSR_DEST_REV_PS

select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Course Completion Revisions, then select Revision PS

View revision records.

DEEWR Revisions Select PS

SSR_DREV_SEL_PS

Click the Select a PS Record button on the Revision PS page.

Select revision data.

Retrieve Past Course Completion

SSR_DREV_RETRV_PS

Click the Retrieve Revisions button on the Revision PS page.

Retrieve submitted past course completions for revision entry.

Revision PS Academic

SSR_DEST_REV_PS2

select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Course Completion Revisions, then select Revision PS Academic

View academic record data elements for the revision.

Revision PS Personal

SSR_DEST_REV_PS3

Records and Enrollment, Enrollment Reporting, AUS Regulatory Reporting, Student Data Collection, Course Completion Revisions, Revision PS Personal

View personal record data elements for the revision.

Run Revisions Extracts

SSR_RC_DEST_REV

select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Run Revisions Extracts, then select Run Revisions Extracts

Generate and date stamp the revisions files for submission to DIISRTE.

Use the Revisions Processing (SSR_DEST_REV_INPUT) component to record revision records for half yearly submissions.

Recording Load/Liability Revisions

Revisions for Load/Liability data can also result in a requirement to submit a Revised Commonwealth Assisted Students File. If the financial data attributes for the LL record indicate the student is Commonwealth Assisted, the revision record is automatically flagged for inclusion in the additional revisions file.

Revision - LL

Access the Revision - LL page (select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Revision - LL).

Image: Revision - LL page

This example illustrates the fields and controls on the Revision - LL page. You can find definitions for the fields and controls later on this page.

Revision - LL (Load/Liability) page

Field or Control

Definition
Select a Class/AOU

Click to access the DEST Revisions Select a Class page and select the class enrollment record that requires revision. You can select only those records from the original submission that the system has stamped as submitted to DIISRTE.
Revision Type

Select the type of revision.

Values are: Addition, Revision, Deletion, and Remission.
Retrieve Revisions

Click to access the Retrieve LL Revisions page and retrieve the Load/Liability revision records that were previously recorded for the reporting period.

Revision - LL Data

Access the Revision - LL Data page (select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Revision - LL Data).

Image: Revision - LL Data page

This example illustrates the fields and controls on the Revision - LL Data page. You can find definitions for the fields and controls later on this page.

Revision - LL (Load/Liability) Data page

Use this page to change the values in the select AOU CodeCensus Date, EFTSL, or Work Exp Ind fields.

The fields are populated with data that was previously reported. If the EFTSL value that was reported was incorrect, enter the correct value in the Revised EFTSL field.

Revision - LL Financial

Access the Revision - LL Financial page (select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Revision - LL Financial).

Image: Revision - LL Financial page

This example illustrates the fields and controls on the Revision - LL Financial page. You can find definitions for the fields and controls later on this page.

Revision - LL (Load/Liability) Financial page

Recording OS-HELP Revisions

Access the Revision - OS page (select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Revision - OS).

Image: Revision - OS page

This example illustrates the fields and controls on the Revision - OS page. You can find definitions for the fields and controls later on this page.

Revision - OS (Overseas) page

Field or Control

Definition
Select an OS Record

Click to access the DEST Revisions Select OS page and select the OS-HELP Record that requires revision. You can select only those records from the original submission that the system has stamped as submitted to DIISRTE.
Revision Type

Select the type of revision.

Values are: Revision and Deletion.

If the record selected is of type Revision, you can change any of the enabled fields on the page.
Retrieve Revisions

Click to retrieve the OS revision records that were previously recorded for the reporting period.

See Creating and Updating OS-HELP Loans

Recording Revision – SA Revisions

Access the Revision - SA page (select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing).

Image: Revision - SA page

This example illustrates the fields and controls on the Revision - SA page. You can find definitions for the fields and controls later on this page.

Revision - SA ( Student Amenities) page

Field or Control

Definition
Retrieve Revisions

Click to access the Retrieve SA Revisions page to retrieve SA revision records that were previously recorded for the reporting period.
Select an SA Record

Click to access the Revisions Select SA page and select the SA-HELP record that requires revision. You can select only those records from the original submission that the system has stamped as submitted to DIISRTE.
Revision Type

Select the type of revision.

Values are: Revision and Deletion.

If the record selected is of type Revision, you can change any of the enabled fields on the page.

Recording Scholarship Revisions

Access the Revision – SS page (select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Revisions Processing, then select Revision — SS).

Image: Revision - SS page

This example illustrates the fields and controls on the Revision - SS page. You can find definitions for the fields and controls later on this page.

Revision - SS (Commonwealth Learning Scholarship) page

Field or Control

Definition
ID

Enter or select the Student ID for whom you want to revise a previously reported scholarship record.

Revision Type

Select the type of revision. Values for this field are Revision, Addition, and Deletion.

Select a CS Record (Select a Commonwealth Scholarship Record)

Click to access the Revision Select Scholarship page, where you can select the Commonwealth Scholarship record for the student. You can select only those records, from the original submission, that the system has stamped as submitted to DIISRTE.

If the revision type is Revision or Deletion, the Revision - SS page displays the previously reported values for a selected record.

CS Code (Commonwealth Scholarship code)

Displays the Commonwealth Scholarship code for the stamped scholarship record.
CS Status Code (Commonwealth Scholarship Status Code)

Displays the status code for the stamped scholarship record.
CS Termination Code (Commonwealth Scholarship Termination Code)

Displays the termination code for the stamped scholarship record.
Revised CS Code (Revised Commonwealth Scholarship Code)

Select the scholarship code that requires a revision addition. The system enables this field only for the revision type of addition.
Revised CS Status Code (Revised Commonwealth Scholarship Status Code)

The value reported in the original submission appears by default. If the revision type is Revision, you can enter a value that differs from the value reported in the original submission.
Revised CS Termination Code (Revised Commonwealth Scholarship Termination Code)

This field is available for entry only if the Revised CS Status Code is Terminated Scholarship.
Retrieve Revisions

Click to retrieve the scholarship revision records previously recorded for the reporting period.

This section discusses how to:

  • View revision records.

  • Select DIISRTE revision data.

  • View academic record data elements for the revision.

  • View personal record data elements for the revision.

Viewing Revision Records

Access the Revision PS page (select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Course Completion Revisions, then select Revision PS).

Image: Revision PS page

This example illustrates the fields and controls on the Revision PS page. You can find definitions for the fields and controls later on this page.

Revision PS (Past Course Completions) page

Field or Control

Definition
ID

This prompt returns students with submitted past course completion records for the institution and reference year that you select.
Revision Type

Select a revision type. Values are:

  • Revision: Select to revise the value of an element previously reported incorrectly. A revision does not allow updates to elements classified as unique identifiers.

  • Deletion: Select to delete a record that was previously reported. Revisions of this type do not allow updates to any elements reported.

  • Addition: Select to report an additional record for a student. Revisions of this type allow updates to unique identifiers Course Code, Specialisation, and CHESSN.

    Note: You do not have to enter a revision type of Addition to reflect incorrect reporting of a unique identifier if the source data is changed for the reference year. The past course completions extract acknowledges changes to key identifiers for previously reported data and extract the record. A warning message appears when the Past Course Completions process is generated if additional data is extracted for a student with submitted records for the program. The warning indicates that deletion records may be necessary. Consequently, a change to a unique identifier only requires the revision deletion to be entered if the source data is changed for the incorrect element.
Academic Career, Academic Program, and Student Career Nbr

Displays the data applicable to the completion record that was submitted.
Course Code E307, Specialization E463, and CHESSN E488

Displays the values reported for Elements 307, 463, and 488. These fields are enabled only for a revision type of addition because they are unique identifiers.
Retrieve Revisions

Click this button to access the Retrieve Past Course Completion page and retrieve previously saved revision records for institution and reference year on the Retrieve Past Course Completion page.
Select a PS Record

Click this button to access the DEEWR Revisions Select PS page, where you can select the record to populate the fields on the Revision PS page.

All revision types must be initiated by selecting a previously reported record. The data displayed on the DEEWR Revisions Select PS page reflects the elements that are already reported.

Selecting DIISRTE Revision Data

Access the DEEWR Revisions Select PS page (click the Select a PS Record button on the Revision PS page).

Image: DEEWR Revisions Select PS page

This example illustrates the fields and controls on the DEEWR Revisions Select PS page. You can find definitions for the fields and controls later on this page.

DEEWR (Department of Education Employment and Workplace Relations ) Revisions Select PS (Past Course Completions) page

Field or Control

Definition
Select Completion

Select the check box for the completion data that requires revision.

Viewing Academic Record Data Elements for the Revision

Access the Revision PS Academic page (select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Course Completion Revisions, then select Revision PS Academic).

Image: Revision PS Academic page

This example illustrates the fields and controls on the Revision PS Academic page. You can find definitions for the fields and controls later on this page.

Revision PS (Past Course Completions) Academic page

This page displays originally reported data on the left side, and revised elements on the right side. All revised elements on this page are available to be updated for revision types of revision and addition. The value for the Revised Elements field defaults to the value as originally reported. No revised elements appear for a revision type of deletion.

Viewing Personal Data Record Elements for the Revision

Access the Revision PS Personal page (select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Course Completion Revisions, then select Revision PS Personal).

Image: Revision PS Personal page

This example illustrates the fields and controls on the Revision PS Personal page. You can find definitions for the fields and controls later on this page.

Revision PS (Past Course Completions) Personal page

This page displays data on the same basis as the Revision PS Academic page.

Access the Run Revisions Extracts page (select Records and Enrollment, then select Enrollment Reporting, then select AUS Regulatory Reporting, then select Student Data Collection, then select Run Revisions Extracts).

Image: Run Revisions Extracts page

This example illustrates the fields and controls on the Run Revisions Extracts page. You can find definitions for the fields and controls later on this page.

Run Revisions Extracts page

When you click Run, select the DEEWR Revisions Files process to generate the flat file extracts for the Revised Load Liability, Revised Commonwealth Assisted Students, and Revisions files.

Select the Stamp DEST Revision Records process to date-stamp the revision records as submitted to DEEWR.