Student Record Return: REF Data Entity
The Create Extract process creates REF Data entities for each Instance entity where the student is studying a research program and the academic institution is creating a full return for the student. The process:
Selects REF Data entities records for the related course records that have a research COURSEAIM = L00, L80, L90, L99 or beginning with D and Instance.REDUCEDI = 00, 01, or 04.
Derives values from the HESA Instance - Research Data record. If values do not exist in the HESA Instance - Research Data record, then derives values from the Advisor HESA Data record for the student.
Creates the REF Data entities only if the Include Student Entities check box is selected as a run parameter for the Create Extract process.
For selecting a value from the Advisor HESA Data record, the process selects each student advisor record where:
The Academic Career and Academic Program match the career and program of the Instance being reported.
The Academic Advisor value is defined for the student.
The Advisor Role defined matches one of the roles defined on the HESA Returns page.
If multiple advisors are found, the process selects the advisor with the lowest Advisor Number. The process then selects the Advisor HESA data for the selected advisor to derive the REF Data fields.
Return: Student Record
Entity: RAE Data
Pages Used:
|
Page |
Page Element |
|---|---|
|
HESA Instance |
RAE Unit of Assessment |
|
Advisor HESA Data (Curriculum Management, Instructor/Advisor Information, Instructor/Advisor Table, Advisor HESA Data) |
RAE Unit of Assessment |
|
Student Advisor (Records and Enrollment, Student Background Information, Student Advisor) |
Academic Advisor |
Field Derivation Rule: Include for all RAE Data entities.
Derivation Steps:
If the entity is derived from Instance HESA Data - Research Data record, derive from the HESA Instance page.
If the entity is derived from Advisor HESA Data record, derive from the Advisor HESA Data page.
Return: Student Record
Entity: REF Data
Pages Used:
|
Page |
Page Element |
|---|---|
|
HESA Instance |
Unit Of Assessment Percentage |
|
Advisor HESA Data |
Unit Of Assessment Percentage |
|
Student Advisor (Records and Enrollment, Student Background Information, Student Advisor) |
Academic Advisor |
Field Derivation Rule: Include for all REF Data entities.
Derivation Steps:
If the entity is derived from Instance HESA Data - Research Data record, derive from the HESA Instance page.
If the entity is derived from Advisor HESA Data record, derive from the Advisor HESA Data page.
Return: Student Record
Entity: REF Data
Pages Used:
|
Page |
Page Element |
|---|---|
|
HESA Instance |
REF Unit of Assessment |
|
Advisor HESA Data (Curriculum Management, Instructor/Advisor Information, Instructor/Advisor Table, Advisor HESA Data) |
REF Unit of Assessment |
Field Derivation Rule: Include for all REF Data entities.
Derivation Steps:
If the entity is derived from Instance HESA Data - Research Data record, derive from the HESA Instance page.
If the entity is derived from Advisor HESA Data record, derive from the Advisor HESA Data page.