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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Information
Conventions
Part I Purchase Cards
1
Overview to Purchase Card Management System
1.1
About the Purchase Card (PCard) Management System
1.2
Integrations to Other JD Edwards World Systems
1.3
Process Decisions to Make First
2
Setting Up the Purchase Card Management System
2.1
Understanding System Setup for Purchase Card Management
2.2
Setting Up Purchase Card Constants
2.2.1
To Set Up Purchase Card Constants
2.3
Setting Up UDCs for Purchase Card Management
2.4
Setting Up Merchant Category Codes (MCCs)
2.4.1
To Set Up Merchant Category Codes
2.4.2
To Import Merchant Category Codes
2.5
Setting Up Profiles
2.5.1
To Set Up Profiles
2.6
Setting Up Expense Categories
2.6.1
Processing Options
2.7
Setting Up Bank Information
2.7.1
To Set Up Bank Information
2.8
Setting Up Employee Purchase Card Information
2.8.1
To Add Employee Purchase Card Information Manually
2.8.1.1
Processing Options
2.8.2
To Import Employee Purchase Card Information
2.8.2.1
Processing Options
2.9
Setting Up Merchant Information
2.9.1
To Set Up Merchant Information Manually
2.9.1.1
Processing Options
2.9.2
To Import Merchant Information
2.10
Setting Up Automatic Accounting Instructions (AAIs)
2.10.1
CC (Expense Distribution)
2.10.2
CCP (Suspense/Distribution Account)
2.11
Uploading Changes To Employee Credit Card and Merchant Information
2.12
Setting Up Additional Employee Purchase Card Information
2.12.1
To Set Up Additional Employee Information
2.12.2
Processing Options
3
Understanding the Process Mode
3.1
About the Process Mode (Summary versus Detail)
3.2
Setting the Process Mode for Processing Purchase Card Transactions
3.2.1
Examples of Purchase Card Summary and Detail Processing
3.3
Setting the Process Mode for Processing Purchase Card Statements
3.4
About Processing Modes and Automatic Reconciliation
4
Processing Bank Transmissions
4.1
Uploading the Bank Transmission
4.2
Processing Bank Transmissions for Transactions
4.2.1
Processing Options
4.2.2
Data Selection
4.2.3
Data Sequence
4.3
Revising Unprocessed Bank Transmissions
4.3.1
To Revise Unprocessed Bank Transmissions
5
Working with Unprocessed Purchase Cards Transactions
5.1
Reviewing and Revising Transactions
5.1.1
To Review Purchase Card Transactions
5.1.2
To Revise Purchase Card Transactions
5.2
Working with G/L Account Distribution Information
5.3
Approving Transactions
5.4
Rejecting Transactions
6
Creating Journal Entries
6.1
Overview to Creating Journal Entries
6.2
Creating Journal Entries
6.2.1
Processing Options
6.2.2
Data Selection
6.2.3
Data Sequence
7
Processing Statements
7.1
Uploading the Bank Transmission for Statements
7.2
Processing Statements
7.2.1
Processing Options
7.2.2
Data Selection
7.2.3
Data Sequence
7.3
Reconciling Statements to Transactions
7.3.1
Reconciling Statements Automatically
7.3.1.1
Data Selection
7.3.1.2
Data Sequence
7.3.2
Reviewing and Manually Reconciling Statement Information
7.3.2.1
Processing Options
8
Creating Vouchers
8.1
Creating A/P Vouchers
8.1.1
To Create Vouchers
8.1.2
Processing Options
8.1.3
Data Selection
8.1.4
Data Sequence
8.2
Reviewing Vouchers and Related PCard Journal Entries
9
Working with Purchase Card Reports and Inquiries
9.1
Printing the Transaction Report (P01P400)
9.1.1
Processing Options
9.2
Printing the Transaction Activity Report (P01P404)
9.2.1
Processing Options
9.2.2
Data Selection
9.2.3
Data Sequence
9.3
Reviewing Merchant Activity (P01P220)
9.3.1
To Review Merchant Activity
9.3.2
Processing Options
9.4
Reviewing Merchant Summary (P01P225)
9.4.1
To Review Merchant Summary
9.4.2
Processing Options
9.5
Printing the Employee Card Information Report (P01P401)
9.5.1
Processing Options
9.6
Printing the Merchant Information Report (P01P402)
9.6.1
Processing Options (P01P402)
9.7
Printing the Bank Information Report (P01P403)
9.8
Printing the Transmission Log Reports
9.8.1
Data Selection
9.8.2
Data Sequence
10
Purging Purchase Card Data
10.1
Purging Purchase Card Bank Transmissions
10.1.1
Processing Options
10.1.2
Data Selection
10.2
Purging Purchase Card Transaction Files (F01P11 and F01P111)
10.2.1
Processing Options
10.2.2
Data Selection
10.3
Purging Purchase Card Statement Files (F01P12 and F01P121)
10.3.1
Processing Options
Part II Travel and Expense Management
11
Overview to Travel and Expense Management
11.1
Overview
11.2
Process
11.3
Integration
11.4
Files
12
Setting Up Travel and Expense
12.1
Setting Up Constants
12.1.1
Processing Options
12.2
Setting Up UDCs
12.3
Setting Up MCCs
12.4
Setting Up Profiles
12.5
Setting Up Expense Categories
12.5.1
Processing Options
12.6
Setting Up Mileage Rates
12.7
Setting Up Point to Point Mileage
12.8
Setting Up Delegates
12.8.1
Processing Options
12.9
Setting Up Additional Travel and Expense Information
12.9.1
Employee Purchase Card Information (P01P01)
12.9.2
Bank Information (P01P03)
12.9.3
Merchant Information (P01P02)
12.9.4
Employee Cards-User Reserved (P01P55)
12.9.5
Expense Report Revisions (P01P17Z)
13
Processing Expense Report Data
13.1
Uploading Data
13.2
Processing Transactions
13.2.1
Processing Options
13.3
Processing Statements
13.3.1
Processing Options
13.4
Revising Transactions and Statements
13.5
Reviewing Statements
13.6
Reconciling Statements
14
Working with Expense Reports
14.1
Creating an Expense Report
14.2
Managing Expense Reports
15
Working with Travel and Expense Vouchers
15.1
Creating Vouchers
15.1.1
Processing Options
15.1.2
Data Selection
15.1.3
Data Sequence
15.2
Reviewing Vouchers
15.3
Posting Vouchers
16
Working with Travel and Expense Reports and Inquiries
16.1
Printing Bank Card Charges Report
16.2
Printing the Bank Card Activity Report
16.2.1
Processing Options
16.2.2
Data Selection
16.2.3
Data Sequence
16.3
Reviewing Merchant Activity
16.4
Reviewing Merchant Summary
16.5
Reviewing Travel and Expense Accounting Information
16.6
Reviewing Bank Card Charges
16.7
Printing Expense Reports
16.8
Printing the Employee Card Information Report
16.8.1
Processing Options
16.9
Printing the Merchant Information Report
16.9.1
Processing Options (P01P402)
16.10
Printing the Bank Information Report
16.11
Printing the Transmission Log Reports
16.11.1
Data Selection
16.11.2
Data Sequence
17
Purging Travel and Expense Data
17.1
Purging Expense Reports
17.1.1
Processing Options (P01P802)
17.2
Purging Statements
17.2.1
Processing Options (P01P801)
17.3
Purging Transactions
17.3.1
Processing Options (P00PURGE)
Part III Processing Options
18
Purchase Card Processing Options
18.1
Purchase Card Constants (P01P00)
18.2
Employee/Card Revisions (P01P01)
18.3
Merchant Information (P01P02)
18.4
T&E Category Revisions (P01P04)
18.5
PCard Transaction Detail - Expense Category Form (P01P111)
18.6
Transaction Workbench (P01P200)
18.7
Purchase Card - Statement Inquiry (P01P201)
18.8
Merchant Activity Inquiry (P01P220)
18.9
Merchant Summary (P01P225)
18.10
Transaction Report (P01P400)
18.11
Employee Card Information Report (P01P401)
18.12
Merchant Information Report (P01P402)
18.13
Transaction Activity Report (P01P404)
18.14
Create Vouchers - Merchant Tracking (P01P510)
18.15
PCards - Create Journal Entries (P01P520)
18.16
Employee/Card Info - User Reserved (P01P55)
18.17
Purchase Card Purge Transactions (P01P800)
18.18
Purchase Card Purge Statements (P01P801)
18.19
Generic Purge Program (P00PURGE)
18.20
Purchase Card Revisions (P01P01Z)
19
Travel and Expense Processing Options
19.1
Address Book Organization Structure Revisions (P0150)
19.2
Bank Transmission Data - Transactions (P01PBK)
19.3
Expense Report Revisions (P01P17)
19.4
Expense Report Workbench (P01P221)
19.5
Print Expense Reports (P01P417)
19.6
Bank Charges Report (P01P420)
19.7
Travel and Entertainment Expense Report Accounting Information (P01P421)
19.8
Create Vouchers - with Merchant Track - Proof (P01P522)
19.9
System 01P Transaction Transmission Processing (P01P560)
19.10
PCard Bank Statement Transmission Proof (P01P561)
19.11
Purge Closed PCard Statement Records (P01P801)
19.12
Purge Closed Expense Report Records (P01P802)
19.13
Batch File Purge (P00PURGE)
19.14
AP Functional Server (XT0411Z1)
A
Importing Merchant Category Codes
A.1
Creating the Template for Merchant Category Codes
A.2
Updating the Merchant Category Codes Template (Spreadsheet)
A.3
Importing the Merchant Category Codes
B
Importing Batch Data into the System
B.1
Creating the Template for the Z File
B.2
Exporting Address Book Information
B.3
Updating the Z-File Template (Spreadsheet)
B.4
Uploading the Z-File
B.5
Processing Transactions to Files
B.6
Uploading Changes to Files
C
Field Specifications for the Bank Transmissions File (F01PBKZ) for Processing PCard Transactions
C.1
Required Fields for Processing PCard Transactions
C.2
Optional Fields
C.3
Multicurrency Fields
D
Field Specifications for the Bank Transmissions File (F01PBKZ) for Processing PCard Statements
D.1
Required Fields for Processing PCard Statements
D.2
Optional Fields
D.3
Multicurrency Fields
E
Manually Adding a PCard Transaction or Statement
E.1
Adding a Purchase Card Transaction Manually
E.2
Adding a Statement Manually
F
Redistributing PCard Logged Vouchers via Purchase Order Matching
F.1
Purchase Order Processing
F.2
Purchase Card Management Processing
F.3
Redistributing a Logged Voucher
G
Adjusting Inventory for Stock Items
G.1
Setting Up the System
G.2
Understanding Inventory Adjustments for PCard Transactions
G.3
Entering Inventory Adjustments
Index
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