This chapter contains these topics:
To carry forward the following information from one year to the next:
Pay type, deduction, benefit, and accrual (PDBA) balances
Accrual balances, such as sick and vacation
Deduction amounts due and arrearages
DBA numbers of periods
You use rollover programs to carry forward PDBA balances at the end of the year and create the beginning balances for the next year. You need to carry forward these balances to correctly process payroll cycles in the new year.
To roll over PDBA balances, complete the following tasks:
Enter rollover information for a DBA
Process rollovers
For PDBAs whose ending balances do not need to be calculated, the system rolls over the accumulated total to the new year. No special DBA setup is necessary. For benefits and accruals whose balances must first be calculated, you must set up rollover information for the DBA. For example, when you need to subtract vacation taken from vacation available before the balance can be rolled over. You must also set up rollover information for all DBAs whose balances must be rolled over at a time other than the end of the calendar year.
You can specify the following types of years for rollovers:
Standard year - the calendar year, January through December
Fiscal year - your organization's fiscal year
Anniversary year - Employee anniversary dates, such as birth date or hire date when the rollover date (year-end date) varies for each employee
User defined year - a user defined date
The Payroll system maintains historical balances for the standard year for all PDBAs in the following tables:
The system maintains PDBA balances for a year that begins on a date other than January 1 in the Fiscal/Anniversary Year History table (F06147).
See Also:
The current payroll year-end processing guide for additional information on the rollovers you run at standard year-end.