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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Information
Conventions
Part I Overview
1
Overview to Real Estate Management
1.1
Features
1.1.1
Tenant (Lessee) Information
1.1.2
Lease and Facility Information
1.1.3
Critical Dates
1.1.4
Manual Billing
1.1.5
Recurring Billing
1.1.6
Cash Receipts and Adjustments
1.1.7
Collections
1.1.8
Sales Overage and Analysis
1.1.9
Expense Participation
1.1.10
Rent Escalation
1.1.11
Security Deposits
1.1.12
Revenue (Management) Fees
1.1.13
Fees and Interest
1.1.14
FASB 13 Accrued Rent
1.1.15
Projected Rent
1.1.16
Updates and Purges
1.1.17
Tenant Work Orders
Part II Tenant and Lease Information
2
Tenant Information
2.1
Add a New Address
2.2
Inquire on Address Information
2.3
Change Address Information
2.4
Delete an Address
2.5
Guidelines
3
Lease Information
3.1
Add a Lease
3.2
Add a Lease and Tenant
3.3
Inquire on a Lease
3.4
Change Lease Information
3.5
Delete Lease Information
3.6
Copy Standard Log Information
3.7
Add a Sublease
3.8
Processing Options
3.9
Guidelines
4
Log Text Information
4.1
Add and Change Text
4.2
Display Log Text
4.3
Delete Text
4.4
Copy Log Text
4.5
Copy Log Text Line by Line
4.6
Guidelines
5
Tenant/Lease Search
5.1
Search Leases
5.2
Select a Lease
5.3
Guidelines
6
Lease Financial Status Inquiry
6.1
Lease Financial Status Procedures
7
Tenant Search
7.1
Tenant Search
7.2
Guidelines
8
Vacancy Inquiry
8.1
Vacancy Inquiry Procedures
8.2
Guidelines
9
Critical Date Review
9.1
Critical Date Search Procedures
9.2
Guidelines
10
Update Holdover Dates
10.1
Holdover Process Edit Report
10.2
Procedures to Update Holdover Dates
10.3
Processing Options
11
Holdover Tenant Report
11.1
Holdover Tenant Report Procedures
11.2
Processing Options
11.3
Holdover Tenant Report
12
DBA Information
12.1
Add DBA Information
12.2
Display DBA Information
12.3
Change Displayed DBA Information
12.4
Delete Displayed DBA Information
13
DBA Information Listing
13.1
DBA Information Listing Report
13.2
DBA Information Listing Procedures
Part III Manual Billing
14
Manual Billing Process
14.1
Create Manual Billings
14.1.1
Manual Billing Entry
14.1.2
Extended Invoice Text
14.2
Review and Approve Billings
14.2.1
Manual Billing Journal Review
14.2.2
Print Billing Edit/Register
14.3
Post Billings
14.3.1
G/L Transaction Generation
14.3.2
Post Invoices
14.4
Review Posted Billings
14.4.1
Manual Billing Journal Review
14.4.2
General Journal Review
14.5
Print Invoices and Statements
14.6
Process A/P Vouchers
15
Manual Billing Entry
15.1
Add a Billing
15.2
Display Invoice Information
15.3
Change Unposted Invoice Information
15.4
Delete Unposted Invoice
15.5
Void Posted Invoice
15.6
System-Generated Billings
15.7
Error Status
15.8
Processing Options
15.9
Batch Control
15.10
Taxes
15.11
Guidelines
16
Extended Invoice Text
16.1
Add and Change Invoice Text
16.2
Display Invoice Text
16.3
Delete Extended Text
17
Manual Billing Journal Review
17.1
Review a Manual Billing Batch
17.2
Review the Invoices in a Batch
17.3
Review an Invoice
17.4
Approve a Billing Batch
17.5
Processing Options
17.6
Guidelines
18
Print Billing Edit/Register
18.1
Billing/Edit Register Report
18.2
Procedures for the Billing/Edit Register
18.3
Processing Options
18.4
Guidelines
19
Post Invoices
19.1
Posting Process
19.1.1
Pre-Post
19.1.2
Post
19.2
Post Invoices Procedures
19.2.1
Review and Approve the Batches
19.2.2
Set the Processing Options
19.2.3
Submit the Batches for Posting
19.2.4
Review the Edit Reports
19.2.5
Review the Posted Invoices
19.3
Processing Options
19.4
Guidelines
20
G/L Transaction Generation
20.1
G/L Transaction Procedures
20.2
Processing Options
20.3
Technical Considerations
21
General Journal Review
21.1
Review a Journal Batch
21.2
Review the Documents in a Batch
21.3
Review a Document
21.4
Review the Accounting Distribution
21.5
Processing Options
21.6
Guidelines
22
Print Invoices
22.1
Print Invoices Procedure
22.2
Printed Invoice
22.3
Processing Options
22.4
Guidelines
23
Print Statements
23.1
Print Statements Procedures
23.2
Printed Statements
23.2.1
All Receipts
23.2.2
Open Balance
23.2.3
Open Balance Minus the Security Deposit
23.2.4
Balance Forward
23.2.5
Credit Balance
23.2.6
Zero Balance
23.3
Processing Options
23.4
Guidelines
24
Print Statements - Enhanced
24.1
Enhanced Printed Statements Procedures
24.2
Printed Statement
24.3
Processing Options
24.4
Guidelines
Part IV Cash Receipts
25
Cash Application Process
25.1
Apply Cash Receipts
25.1.1
Batch Entry and Status
25.1.2
Receipts Entry
25.1.3
Review and Approve Receipts
25.1.4
Receipts Journal Review
25.1.5
Tenant A/R Ledger Inquiry
25.1.6
Receipts & Adjustments Journal
25.2
Post Receipts
25.3
Review Posted Receipts
25.3.1
Receipts Journal Review
25.3.2
Cash Receipts Variance Report
26
Receipts Entry (Heads Up)
26.1
Pre-Load A/R Information
26.2
Add a Cash Receipt
26.3
Display Cash Receipt Information
26.4
Change Cash Receipt Information
26.5
Delete Cash Receipt Information
26.6
Apply a Cash Receipt Automatically
26.7
Reverse (Void) a Cash Receipt
26.8
Non-Sufficient Funds
26.9
Discounts
26.10
Limit Batch Entry by Company
26.11
Processing Options
26.12
Document Types
26.12.1
Original Documents
26.12.2
Matching Documents
26.13
Automatic Accounting Instructions (AAIs)
26.14
Guidelines
27
Receipts Entry (Heads Down)
27.1
Processing Options
27.2
Guidelines
28
TI (Type of Input) Codes
28.1
Balance Forward (B)
28.1.1
Procedures
28.2
Invoice Matching (I)
28.2.1
Procedures
28.3
General Ledger (G)
28.3.1
Procedures
28.4
Chargeback Debit (C)
28.4.1
Procedures
28.5
Unapplied Credit (U)
28.5.1
Procedures
28.6
Spread (S)
28.6.1
Procedures
28.7
Adjustment (A)
28.7.1
Procedures
29
Tenant A/R Ledger Inquiry
29.1
Display a Tenant's A/R Ledger
29.2
Security Deposits
29.3
Print the A/R Ledger
29.4
Guidelines
30
Receipts Journal Review
30.1
Display a List of Batches
30.2
Review the Receipts in a Batch
30.3
Review a Receipt
30.4
Approve a Batch of Receipts
30.5
Guidelines
31
Post Receipts
31.1
Posting Process
31.1.1
Pre-Post
31.1.2
Post
31.2
Post Receipts Procedures
31.2.1
Review and Approve the Batches
31.2.2
Set the Processing Options
31.2.3
Submit the Batches for Posting
31.2.4
Review the Edit Reports
31.2.5
Review the Posted Receipts
31.2.6
Processing Options
31.3
Guidelines
32
Receipts and Adjustments Journal
32.1
Receipts and Adjustments Journal Procedures
32.2
Guidelines
32.3
Cash Receipts and Adjustments Journal Report
33
Cash Receipts Variance Report
33.1
Cash Receipts Variance Procedures
33.2
Guidelines
33.3
Cash Receipts Variance Report
Part V Tenant and Lease Reporting
34
Tenant Alpha Listing
34.1
Tenant Listing Procedures
34.2
Guidelines
34.3
Tenant Alphabetical Listing Report
35
Tenant Master Listing
35.1
Tenant Master Listing Procedures
35.2
Processing Options
35.3
Tenant Master List Report
36
Tenant Billing Listing
36.1
Tenant Billing Listing Procedures
36.2
Processing Options
36.3
Tenant Billing Detail Report
37
Tenant Rent Roll
37.1
Tenant Rent Roll Procedures
37.2
Tenant Rent Roll Report
37.3
Processing Options
37.4
Guidelines
38
Tenant A/R Daily Balance
38.1
A/R Daily Balance Procedures
38.2
Tenant A/R Daily Balance Report
38.3
Processing Options
38.4
Data Selection for Tenant A/R Daily Balance
38.5
Guidelines
39
Tenant Log Information
39.1
Tenant Log Information Procedures
39.2
Processing Options
39.3
Tenant Profile Report
40
Lease Master Listing
40.1
Lease Master Listing Procedures
40.2
Lease Master Listing Report
41
Lease Log Details
41.1
Lease Log Details Procedures
41.2
Lease Log Details Report
42
Lease Log Summary Analysis
42.1
Lease Log Summary Analysis Procedures
42.2
Processing Options
42.3
Lease Log Summary Analysis Report
43
Lease Date Edit Worksheet
43.1
Lease Date Edit Worksheet Report
43.2
Lease Date Edit Procedures
43.3
Processing Options
44
Lease Expiration Listing
44.1
Lease Expiration Listing Procedures
44.2
Lease Expiration Report
44.3
Processing Options
45
Lease Follow-Up Worksheet
45.1
Lease Follow-Up Procedures
45.2
Processing Options
45.3
Leasing Follow-Up Worksheet Report
46
Leasing Activity
46.1
Leasing Activity Procedures
46.2
Leasing Activity Report
46.3
Guidelines
47
Occupancy/Vacancy Listing
47.1
Occupancy/Vacancy Listing Procedures
47.2
Processing Options
47.3
Guidelines
47.4
Occupancy/Vacancy Listing Report
48
Critical Date Report
48.1
Critical Date Report Procedures
48.2
Processing Options
48.3
Critical Date Report
49
Critical Date Review Report
49.1
Critical Date Review Report
49.2
Critical Date Review Report Procedures
50
Log Detail Listing
50.1
Log Detail Listing Procedures
50.2
Log Detail Listing Report
Part VI Tenant Work Orders
51
Overview of Tenant Work Orders
52
Tenant Work Order Entry
52.1
Work Order Entry Procedures
53
Tenant Scheduling Workbench
54
Tenant Work Order Cost Inquiry
54.1
Work Order Cost Inquiry Procedures
54.2
Guidelines
55
Tenant Work Order Status Summary
55.1
Report Description
55.2
Tenant Work Order Status Summary Report
Part VII Collections
56
Collection Activity Table
56.1
Add Activity Rules
56.2
Display Activity Rules
56.3
Change Activity Rules
56.4
Delete Displayed Activity Information
56.5
Guidelines
57
Collection Review
57.1
Collection Review Procedures
58
Status Log Inquiry
58.1
Status Log Inquiry Procedures
58.2
Guidelines
59
Collection Log Inquiry
59.1
Collection Log Inquiry Procedures
59.2
Guidelines
60
Replicate Collection Log
60.1
Replicate Collection Log Procedures
60.2
Guidelines
61
Collection Log Entry
61.1
Add a Collection Log Entry
61.2
Display Lease/Building/Unit Entries
61.3
Change Log Entry Information
61.4
Delete Log Entries
61.5
Processing Options
61.6
Guidelines
62
Print Delinquency Notice
62.1
Print Delinquency Notice Procedures
62.2
Guidelines
62.3
Delinquency Notice
63
Tenant A/R Journal
63.1
Tenant A/R Journal Procedures
63.2
Tenant A/R Journal Report
64
Open A/R Summary
64.1
Open A/R Summary Procedures
64.2
Open A/R Summary Report
65
Outstanding Chargebacks
65.1
Outstanding Chargebacks Procedures
65.2
Processing Options
65.3
Outstanding Chargebacks Report
66
Collection Log Report
66.1
Collection Log Procedures
66.2
Collection Log Report
67
Collection Rebuild
67.1
Collection Rebuild Procedures
Part VIII Recurring Billing
68
Recurring Billing Process
68.1
Set Up the Recurring Billing Information
68.1.1
Recurring Billing Information
68.1.2
Recurring Billing Information Listing
68.1.3
Recurring Billing Comparison Report
68.1.4
Rent Change Report
68.2
Generate the Recurring Billings
68.2.1
Recurring Billing Facsimile
68.2.2
Recurring Billing Generation
68.3
Review, Post, and Print the Invoices/Vouchers
68.3.1
Recurring Billing Journal Review
68.3.2
Print Billing Edit/Register
68.3.3
Post Invoices/Vouchers
68.3.4
Print Invoices and Statements
69
Recurring Billing Information
69.1
Add a Recurring Billing
69.2
Display Recurring Billing Setup
69.3
Change a Bill Code
69.4
Delete a Bill Code
69.5
Combine Bill Code Lines
69.6
Separate Bill Code Lines
69.7
Suspend a Bill Code Line
69.8
FASB 13 Processing
69.8.1
Accrual Billing
69.8.2
Changes Related to FASB 13 Information
69.9
Processing Options
69.10
Taxes
69.11
Guidelines
70
Recurring Billing Information Listing
70.1
Recurring Billing Information Listing Report
70.2
Recurring Billing Information Procedures
71
Recurring Billing Comparison Report
71.1
Recurring Bill Comparison Procedures
71.2
Recurring Billing Comparison Report
71.3
Processing Options
71.4
Guidelines
72
Rent Change Report
72.1
Rent Change Report Procedures
72.2
Processing Options
72.3
Rent Change Report
73
Recurring Billing Facsimile
73.1
Recurring Billing Facsimile Procedures
73.2
Recurring Billing Facsimile Report
73.3
Processing Options
73.4
Guidelines
74
Recurring Billing Generation
74.1
Recurring Billing Generation Procedures
74.2
Catch-Up and Prorated Billings
74.3
Processing Options
74.4
Guidelines
Part IX Sales Overage
75
Sales Overage Process
75.1
Terms and Concepts
75.1.1
Product Scale Record
75.1.2
Year-to-Date (YTD) Period
75.1.3
Gross Overage Billing
75.1.4
Dollar Breakpoint
75.1.5
Current Gross Overage Billing
75.1.6
Current Period Adjustments
75.1.7
Gross Sales Overage Rent
75.2
Pre-Calculation Check
75.3
Computation Methods
75.3.1
Method 1 - Each Period
75.3.2
Method 2 - Cumulative
75.3.3
Method 3 - Cumulative Pro Rata
75.3.4
Method 4 - Modified Cumulative
75.3.5
Method 5 - Partial Year Pro Rata
75.4
Sample Calculations
75.4.1
Method 5
75.5
Processing Methods
75.5.1
Normal
75.5.2
Year-End Override
75.6
Sales Overage Billing Process
75.6.1
Set Up the Sales Overage Information
75.6.2
Enter the Sales Reports
75.6.3
Review and Post the Sales Information
75.6.4
Generate the Sales Overage Billings
75.6.5
Review, Post, and Print the Invoices
76
Sales Overage Information
76.1
Add a Sales Overage
76.2
Display Sales Overage Information
76.3
Change Sales Overage Information
76.4
Delete Sales Overage Information
76.5
Guidelines
77
Minimum/Maximum Rents and Recoveries
77.1
Add Limits and Recoveries
77.2
Display Limits and Recoveries
77.3
Change Displayed Information
77.4
Delete Displayed Information
77.5
Carry Forward Amounts and Adjustments
77.6
Guidelines
78
Sales Overage Information Listing
78.1
Sales Overage Information Procedures
78.2
Guidelines
78.3
Sales Overage Information Report
79
Expected Sales Report Generation
79.1
Expected Sales Report
79.2
Expected Sales Report Procedures
79.3
Guidelines
80
Expected Sales Report Entry
80.1
Inquire (Setup Mode)
80.2
Change (Setup Mode)
80.3
Delete (Setup Mode)
80.4
Set Up for Sales Entry
80.5
Add (Entry Mode)
80.6
Processing Options
80.7
Guidelines
81
Unexpected Sales Report Entry
81.1
Unexpected Sales Entry Procedures
81.1.1
Setup Mode
81.1.2
Entry Mode
81.2
Processing Options
82
Adjust Sales Reports
82.1
Adjust Sales Information Procedures
82.1.1
Setup Mode
82.1.2
Entry Mode
82.2
Processing Options
83
Sales Report Listing
83.1
Sales Report Listing Procedures
83.2
Sales Report Edit
84
Sales Report Batch Review
84.1
Review a Sales Report Batch
84.2
Review Sales Information in a Batch
84.3
Review a Product Scale Record
84.4
Guidelines
85
Post Sales Reports to History
85.1
Post to Sales History Report
85.2
Post to Sales History Procedures
85.3
Guidelines
86
Adjust Sales History
86.1
Display Posted Sales Information
86.2
Change Sales History
86.3
Processing Options
87
Sales History Report
87.1
Sales History Report Procedures
87.2
Multi-Year Sales History Report
87.3
Terms and Examples Sales History Report
87.4
Guidelines
88
Sales Overage Generation
88.1
Sales Overage Generation Procedures
88.2
Sales Overage Billing Report
88.3
Processing Options
88.4
Guidelines
Part X Tenant Sales Analysis Processing
89
Sales Analysis Process
89.1
Terms and Concepts
89.1.1
Analysis Period
89.1.2
Sequence
89.1.3
Level of Summary
89.1.4
Item Count
89.1.5
Control of Invalid Comparisons
89.1.6
Sales Analysis Summary Code
89.2
Sales Analysis Process
89.2.1
Enter and Post the Sales Information
89.2.2
Set Up the Sales Analysis Summary Codes
89.2.3
Generate the Square Footage History
89.2.4
Generate and Revise the Sales Figures
89.2.5
Analyze the Sales Figures
90
Sales Analysis Control Revision
90.1
Add a Sales Analysis Summary Code
90.2
Display a Summary Code
90.3
Change a Summary Code
90.4
Delete a Summary Code
90.5
Guidelines
91
Square Footage History Generation
91.1
Square Footage History Generation Report
91.2
Square Footage History Generation Procedures
92
Sales Analysis Generation
92.1
Sales Analysis Generation Report
92.2
Sales Analysis Generation Procedures
92.3
Processing Options
92.4
Guidelines
93
Sales Analysis Revisions
93.1
Display Sales Analysis Summary
93.2
Change Sales Analysis Information
93.3
Delete Displayed Sales Analysis Information
93.4
Processing Options
93.5
Guidelines
93.6
Technical Considerations
94
Sales Analysis Inquiry
94.1
Sales Analysis Inquiry Procedures
94.2
Processing Options
95
Sales Analysis Report
95.1
Sales Analysis Report Procedures
95.1.1
Sales Summary Report
95.2
Report Format Sales Analysis Report
95.2.1
Key Information
95.2.2
Square Footage
95.2.3
User-Selected Statistic
95.2.4
First Set of Sales Figures
95.2.5
Second Set of Sales Figures
Part XI Expense Participation with Calculation Revisions
96
Expense Participation Process
96.1
Terms and Calculation
96.1.1
Step 1
96.1.2
Step 2
96.1.3
Step 3
96.1.4
Step 4
96.1.5
Step 5
96.1.6
Step 6
96.1.7
Step 7
96.1.8
Step 8
96.2
E.P. Billing Methods
96.3
Expense Participation with Calculation Revisions
96.3.1
Set Up the Expense Classes
96.3.2
Set Up the E.P. Information
96.3.3
Generate the E.P. Calculation
96.3.4
Review and Revise the Calculations
96.3.5
Generate the E.P. Billings
96.3.6
Review, Post, and Print the Invoices
97
E.P. Class Information
97.1
Add E.P. Class Accounts
97.2
Display E.P. Class Accounts
97.3
Change Displayed E.P. Class Information
97.4
Delete Displayed E.P. Class Information
97.5
Examples of Account Entries
97.6
Guidelines
98
E.P. Class Adjustments
98.1
Add an Adjustment to an E.P. Class
98.2
Display E.P. Class Adjustments
98.3
Change Displayed E.P. Class Information
98.4
Delete Displayed E.P. Class Information
98.5
Guidelines
99
E.P. Class Listing
99.1
E.P. Class Listing Report
99.2
E.P. Class Listing Procedures
99.3
Processing Options
99.4
Guidelines
100
E.P. Information
100.1
Add E.P. Information
100.2
Display E.P. Information
100.3
Change Displayed E.P. Information
100.4
Delete Displayed E.P. Information
100.5
E.P. Groups and Subgroups
100.6
Guidelines
101
Specific Account Factors
101.1
Add an Account Exclusion
101.2
Inquire on Specific Account Factors
101.3
Change Displayed Account Information
101.4
Delete Displayed Account Information
101.5
Guidelines
102
E.P. Information Listing
102.1
E.P. Information Listing Procedures
102.2
Expense Participation Report
103
E.P. Calculation Generation
103.1
E.P. Calculation Procedures
103.2
Processing Options
104
E.P. Extraction Register
104.1
E.P. Extraction Register Procedures
104.2
E.P. Batch Class Register Report
105
E.P. Class Adjustments Listing
105.1
E.P. Class Adjustments List Report
105.2
E.P. Class Adjustments Listing Procedures
106
E.P. Calculation Revisions
106.1
Choose an E.P. Calculation Batch
106.2
Display E.P. Calculation Amounts
106.3
Change Displayed E.P. Information
106.4
Delete Displayed E.P. Information
106.5
Guidelines
107
E.P. Calculation Register
107.1
E.P. Calculation Register Procedures
107.2
E.P. Billing Register Report
108
Estimated E.P. Generation
108.1
Estimated E.P. Generation Procedures
108.2
Processing Options
109
E.P. Billing Generation
109.1
E.P. Billing Generation Procedures
109.2
Processing Options
109.3
Guidelines
110
Estimated E.P. Edit/Update
110.1
Estimated E.P. Edit/Update Procedures
110.2
Estimated E.P./R.B. Edit/Update Report
110.3
Processing Options
111
E.P. Billing History Report
111.1
E.P. History Report
111.2
E.P. Billing History Report Procedures
Part XII Expense Participation without Calculation Revisions
112
E.P. Process without Calculation Revisions
113
Estimated E.P. PSF Generation
113.1
Per Square Foot Generation Report
113.2
Per Square Foot Generation Procedures
113.3
Processing Options
113.4
Guidelines
Part XIII Escalations
114
Escalation Process
114.1
Terms and Calculation
114.1.1
Step 1
114.1.2
Step 2
114.1.3
Step 3
114.1.4
Step 4
114.1.5
Step 5
114.2
Porters' Wage Index
114.3
Recurring Billings
114.4
Catch-Up Billings
114.4.1
Sample Calculation
114.5
Escalation Billing Process
114.5.1
Set Up the Escalation Indices
114.5.2
Set Up the Escalation Information
114.5.3
Generate the Escalation Billings
114.5.4
Review, Post, and Print the Invoices
115
Escalation Indices
115.1
Add Escalation Values
115.2
Display Escalation Values
115.3
Change Escalation Values
115.4
Delete Escalation Values
115.5
Guidelines
116
Escalation Indices Listing
116.1
Escalation Indices Listing Procedures
116.2
Escalation Index Listing
117
Escalation Information
117.1
Add Escalation for a Lease
117.2
Display Escalation Information
117.3
Change Escalation Information
117.4
Delete Escalation Information
117.5
Processing Options
117.6
Guidelines
118
Escalation Information Listing
118.1
Escalation Information Listing Report
118.2
Escalation Information Listing Procedures
119
Next Increase Listing
119.1
Next Increase Listing Procedures
119.2
Next Increase Report
120
Escalation Billing Generation
120.1
Escalation Billing Procedures
121
Escalation Calculation Register
121.1
Escalation Calculation Register Procedures
121.2
Escalation Calculation Register Report
122
Escalation Update without Post
122.1
Escalation Update Procedures
122.2
Processing Options
123
Escalation History Report
123.1
Escalation History Report Procedures
Part XIV Security Deposits
124
Security Deposit Process
124.1
Set Up the Security Bill Codes
124.2
Enter the Required Security Deposits
124.3
Enter the Received Security Deposits
124.4
Compare the Required and Received Deposits
124.5
Generate the Refunds
124.6
Review, Post, and Print the Transactions
124.6.1
Adjustments
124.6.2
Vouchers
125
Security Bill Code Revisions
125.1
Guidelines
126
Required Security Deposit Entry
126.1
Guidelines
127
Received Security Deposit Entry
127.1
Required Security Deposit Procedures
127.2
Guidelines
128
Security Deposits Required vs Received
128.1
Security Deposits Required/Received Procedures
128.2
Security Deposits Required/Received Report
129
Refund Security Deposit
129.1
Guidelines
129.2
Refund Security Deposit Procedures
130
Security Deposit Refund Generation
130.1
Security Deposit Refunds Report
130.2
Security Deposits Refunds Procedures
130.3
Processing Options
130.4
Guidelines
Part XV Revenue Fees
131
Revenue Fee Process
131.1
Set Up the Fee Tables
131.2
Generate the Revenue Fees
131.2.1
Revenue Fee Generation
131.2.2
Revenue Fee Batch Deletion
131.3
Review, Post, and Print the Transactions
131.3.1
General Accounting
131.3.2
Accounts Receivable
131.3.3
Accounts Payable
132
Revenue Fee Tables
132.1
Business Unit Fee Table
132.1.1
Procedures
132.1.2
Guidelines
132.2
Lease Fee Table
132.2.1
Guidelines
133
Revenue Fee Listing
133.1
Revenue Fee Listing Procedures
133.2
Revenue Fee Listing Report
134
Revenue Fee Generation
134.1
Revenue Fee Generation Procedures
134.2
Revenue Fee Generation Report
134.3
Processing Options
135
Revenue Fee Batch Deletion
135.1
Revenue Fee Batch Deletion Report
135.2
Revenue Fee Batch Deletion Update Procedures
135.3
Processing Options
Part XVI Fees and Interest
136
Fee and Interest Process
136.1
Set Up the Fee and Interest Tables
136.1.1
Fee and Interest Table
136.1.2
Fee and Interest Listing
136.2
Generate the Fees or Interest
136.3
Review, Post, and Print the Transactions
136.3.1
Invoices
136.3.2
Adjustments
137
Fee and Interest Table
137.1
Add a Fee and Interest Table
137.2
Display a Fee and Interest Table
137.3
Change Fee and Interest Information
137.4
Delete Fee and Interest Information
137.5
Search Level
137.6
Setup Examples
137.6.1
Late Fee (Fixed Amount and Simple Interest)
137.6.2
Simple Interest on a Security Deposit
137.6.3
Compounding Interest
137.7
Guidelines
138
Fee and Interest Listing
138.1
Fee and Interest Listing Procedures
138.2
Guidelines
138.3
Fee and Interesting Listing Report
139
Fee and Interest Generation
139.1
Fee and Interest Generation Report
139.2
Fee and Interest Generation Procedures
139.3
Processing Options
139.4
Guidelines
Part XVII FASB 13
140
FASB 13 Process
140.1
Convert Manual FASB 13 Entries
140.2
Generate FASB 13 Differences
140.3
Revise FASB 13 Differences
140.4
Generate FASB 13 Recurring Billing Entries
140.5
Report on FASB 13 Information
140.6
FASB 13 Graphical Overview
141
FASB 13 Generation
141.1
FASB 13 Report
141.2
FASB 13 Generation Procedures
141.3
FASB Term and Effect
141.3.1
Starting Date
141.3.2
Ending Date
141.3.3
Example
141.4
Generation Control
142
FASB 13 Revisions
142.1
Display FASB 13 Batch Information
142.2
Change FASB 13 Information
142.3
Guidelines
143
FASB 13 Recurring Billing Update
143.1
FASB 13 Recurring Billing Update Report
143.2
FASB 13 Recurring Billing Procedures
143.3
Processing Options
143.4
Guidelines
144
FASB 13 Reports
144.1
FASB 13 Reports Procedures
144.1.1
FASB 13 Register - Month (Detail)
144.2
FASB 13 Register - Year
144.3
FASB 13 Detail Listing FASB 13 Reports
Part XVIII Unit Status/Rent Updates
145
Unit Status/Activity Generation
145.1
Unit Status/Activity Generation Procedures
145.1.1
Unit Status/Activity Report
145.2
Composite Unit Status Unit Status/Activity Generation
145.3
Guidelines
146
Unit Status/Activity Revisions
146.1
Add Status and Activity Information for Units
146.2
Display Status and Activity for Units
146.3
Change Displayed Status and Activity Information
146.4
Delete Status and Activity Information
146.5
Update the Unit Master File
147
Market/Renewal/Potential Rent
147.1
Display Building Unit Information
147.2
Add or Change Rent Manually
147.3
Add or Change Rent Automatically
147.4
Change Rent in All Units Automatically
147.5
Delete Rent
Part XIX Recurring Billing Updates and Control
148
Recurring Billing Global Selection
148.1
Recurring Billing Global Selection Procedures
148.2
Processing Options
148.3
Edit/Update Report
148.4
Exception Report
149
Recurring Billing Global Update
149.1
Recurring Billing Global Update Procedures
149.2
Processing Options
149.3
Reset Function
150
Billing Control Information
150.1
Billing Control Information Procedures
151
Billing Control ID Revisions
151.1
Display Billing Control ID Revisions Information
151.2
Change Billing Period
151.3
Delete Billing Control Information
Part XX Projected Rent
152
Projected Rent Process
152.1
Generate the Projected Rent
152.2
Adjust the Projections
152.2.1
Journal Entries
152.2.2
Reapply Projection Adjustment
152.3
Report on the Projections
153
Projected Rent Generation
153.1
Projected Rent Report
153.2
Projected Rent Generation Procedures
153.3
Processing Options
153.4
Guidelines
154
Reapply Projection Adjustment
154.1
Reapply Projection Adjustments Report
154.2
Reapply Projection Adjustments Procedures
154.3
Processing Options
155
Rent Projection FASTR Reports
155.1
Rent Projection FASTR Procedures
155.2
Guidelines
155.3
Rent Projection FASTR Report
Part XXI Other Advanced Operations
156
Global Updates
156.1
Global Updates Procedures
156.2
Lease Global Update
156.2.1
Lease Global Edit Report
156.3
Processing Options
156.4
Property/Building Relations
156.5
Priority Code Reapplication
156.6
Update A/R from Address Book
156.7
Frequency Pattern Update
157
Integrity Tests
157.1
Integrity Test Procedures
157.2
Financial Summary Regeneration
157.2.1
Regenerate Summary Financial Report
157.2.2
Technical Considerations
157.3
Billing Control Integrity
157.4
Batch Control Integrity
157.4.1
Integrity Test Report
157.5
Log Line Integrity
157.5.1
Log Record Integrity Report
158
Edit and Purge Processing
158.1
Edit and Purge Processing Procedures
158.2
Sales Analysis Purge
158.3
Sales Report Purge
158.3.1
Purge Sales Report
158.4
Tenant Billing Detail Purge
158.5
Tenant/Lease Billing Detail Purge Report
158.6
Lease Information Purge
158.6.1
Critical Dates and Record Selection
158.7
Processing Options
158.8
Lease Purge/Report
158.9
Building Information Purge
158.10
Edit and Purge Processing
158.10.1
Billing Information Deletion Report
158.11
Collection Log Purge
158.11.1
Collection Log File Purge Report
159
FASB 13 Generation/Conversion
159.1
FASB 13 Generation/Conversion Procedures
159.2
FASB 13 Generation/Conversion Report
160
Batch Delete
160.1
Batch Delete Report
160.2
Batch Delete Procedures
160.3
Processing Options
161
Property/Building Information
161.1
Add a Property or Building
161.2
Display Information for a Property or Building
161.3
Change Property or Building Information
161.4
Delete Property or Building Information
161.5
Copy Standard Log Information
161.6
Processing Options
161.7
Guidelines
Part XXII Facility Setup
162
Business Unit Search
162.1
Search for a Business Unit
162.2
Select a Business Unit
163
Floor Information
163.1
Add Floor Information
163.2
Display Floor Information
163.3
Change Floor Information
163.4
Delete Floor Information
163.5
Unit Groups
163.6
Copy Standard Log Information
163.7
Processing Options
163.8
Area Edits
163.8.1
Example 1
163.8.2
Example 2
163.8.3
Example 3
163.9
Guidelines
164
Unit Information
164.1
Add Unit Information
164.2
Display Unit Information
164.3
Change Unit Information
164.4
Delete Unit Information
164.5
Copy Standard Log Information
164.6
Processing Options
164.7
Guidelines
165
Unit Search
165.1
Search for a Unit
165.2
Select a Unit
165.3
Tenant Work Orders
166
Multi-Unit Information
166.1
Add and Change Multi-Unit Information
166.2
Display Multi-Unit Information
166.3
Delete Multi-Unit Information
166.4
Copy Standard Log Information
166.5
Duplicate Unit Information
166.6
Guidelines
167
Replicate Property/Units
167.1
Replicate Property/Units Procedures
167.2
Guidelines
168
Property/Building Listing
168.1
Property/Building Listing Procedures
168.2
Property/Building Listing Report
169
Building/Unit Statistics
169.1
Building/Unit Statistics Procedures
169.2
Processing Options
169.3
Unit Statistical Report
170
Unit Listing
170.1
Unit Master Listing Report
170.2
Unit Master Listing Procedures
170.3
Processing Options
170.4
Guidelines
Part L System Setup
171
Overview of System Constants
171.1
Automatic Accounting Instructions
171.2
Bill Codes/Adjustment Reasons
171.3
Real Estate Management System Constants
171.4
Log Standards Information
171.5
Tax Rate/Area Information
171.6
Statement Messages - Enhanced
171.7
User Defined Codes
172
Automatic Accounting Instructions (AAIs)
172.1
AAIs Related to Real Estate Management
172.2
Additional AAIs
173
Bill Codes/Adjustment Reasons
173.1
Display a Bill Code or Adjustment Reason
173.2
Add a Bill Code or Adjustment Reason
173.3
Change Bill Code or Adjustment Reason
173.4
Delete a Bill Code or Adjustment Reason
173.5
Guidelines
174
Bill Code/Adjustment Reason Listing
174.1
Bill Code/Adjustment Reason Procedures
174.2
Guidelines
174.3
Bill Code/Adjustment Reason Listing Report
175
Real Estate Management System Constants
175.1
Add System Constants
175.2
Display System Constants
175.3
Change System Constants
175.4
Delete System Constants
175.5
Guidelines
176
Log Standards Information
176.1
Add a Model
176.2
Display a Model
176.3
Add a Log Line
176.4
Change a Model
176.5
Delete Standard Information
177
Tax Rate/Area Information
177.1
Guidelines
178
Statement Messages - Enhanced
178.1
Display Enhanced Statement Messages
178.2
Add and Change Statement Messages - Enhanced
178.3
Delete Statement Messages - Enhanced
178.4
Display Text
179
General Message
179.1
Display General Messages
179.2
Add and Change General Messages
179.3
Delete General Messages
179.4
Copy Text
180
User Defined Codes
180.1
Business Unit Type
180.2
Lease Type
180.3
Lease Status
180.4
Log Class
180.5
Billing Frequency
180.6
Revenue Fee Type
180.7
Composite Unit Status
180.8
Adjustment Classification
181
Processing Options
181.1
Tenant/Lease Master (P1501)
181.2
Update Holdover Lease Dates (P15090)
181.3
Holdover Tenants Report (P15490)
181.4
Billing Modifications / Manual Entry (P1511)
181.5
Billing Edit/Register (P15300)
181.6
General Ledger Post (P09870)
181.7
Prop. Mgt. G/L Trans. Gen. - Summarized (P15199)
181.8
Journal Review - PM Invoices (P152011)
181.9
Property Management Invoices (P15500)
181.10
Property Management Statements (P15501)
181.11
Print Statements - Credit/Cash Build (P155001)
181.12
Tenant A/R Cash Receipts-Head Down (P15103)
181.13
Tenant Billing Detail - All Properties (P15420)
181.14
Tenant Rent Roll - All Buildings/Annual (P15421)
181.15
Tenant A/R Daily Balance (P15733)
181.16
Lease Summary Analysis (P15690)
181.17
Lease Expiration Report - All Tenants (P15403)
181.18
Lease Abstract Follow-Up Worksheet (P15430)
181.19
Vacancy Listing - All Buildings (P15600)
181.20
Critical Date Report - Satisfied (P15611)
181.21
Outstanding Chargeback Invoices (P15464)
181.22
Recurring Billing (P1502)
181.23
R.B. Comparison - April - Exceptions (P15305)
181.24
Rent Change Report - All Increases (P15550)
181.25
Recurring Billing Facsimile - Period 01 (P15100P)
181.26
Recurring Billing Generation - Period 01 (P15100)
181.27
Heads Down Sales Report Entry (P1540)
181.28
Heads Down Sales Report Entry (P1540)
181.29
Heads Down Sales Report Entry (P1540)
181.30
Sales Overage Billing - December (P15120)
181.31
Gen Sales Analysis - All Summary Codes (P15143)
181.32
Month Change - By Building/Tenant (P15243)
181.33
E. P. Class Listing - Specific Accounts (P1530P)
181.34
Generate E.P. Calculations - Period 01 (P151101)
181.35
Generate E.P. Billings (P151102)
181.36
Generate Estimated E.P. (P151112)
181.37
Est. EP Recurring Billing Edit (P15113)
181.38
Recurring Billing Per Square Foot Gen. (P15114)
181.39
Tenant Escalation Master (P15016)
181.40
Escalations Data Base Update - Post (P15152)
181.41
Generate Sec Dep Refund - DW Sel -Update (P15655)
181.42
Lease Comm. Generation - Lease Based (P15105)
181.43
Revenue Fee Batch Deletion - Edit (P15807)
181.44
Late Fee Generation with Batch Creation (P15160)
181.45
FASB 13 R. B. Generation - Edit (P15132)
181.46
Property Management Batch Delete (P15806)
181.47
Rec. Billing Global Select - All Bldgs (P15021)
181.48
Recurring Billing Global Edit/Update (P15116)
181.49
Projected Rent Generation - Report Only (P15660)
181.50
Reapply Projection Adjustments (P15665)
181.51
Sales Analysis Purge (P1543)
181.52
Purge Sales Reports (P1541)
181.53
Tenant/Lease Billing Detail Purge (P15119)
181.54
Lease Purge/Report (P15118)
181.55
Building Information Deletion (P15808)
181.56
Collection Log File Purge (P15263)
181.57
Property/Building Revisions (P00062)
181.58
Floor Information Revisions (P1506)
181.59
Unit Information (P1507)
181.60
Subtotals By Floor (P15410)
181.61
Unit Master List - All Units (P1507P)
A
Database Overview
A.1
Primary Files
A.2
Secondary Files
A.2.1
Facility Information
A.2.2
Billings
A.2.3
Sales Overage
A.2.4
Sales Analysis
A.2.5
Expense Participation
A.2.6
Escalation
A.2.7
Fees and Interest
A.3
Supporting Files
A.4
Real Estate Management - Base
A.5
Real Estate Management - Sales Overage and Sales Analysis
A.6
Real Estate Management - Escalation
A.7
Real Estate Management - Expense Participation
A.8
Real Estate Management - Tenant Work Orders
B
DREAM Writer Overview
B.1
Version List
B.1.1
View the DREAM Writer Information
B.1.2
Run
B.1.3
Copy (Add)
B.1.4
Change
B.1.5
Delete
B.1.6
Printer Information
B.2
Version Identification
B.3
Additional Parameters
B.4
Processing Options
B.5
Data Selection
B.6
Data Sequence
C
FASB 13 Graphical
Index
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