4Application Users

This chapter contains the following:

Defining Application Users for Oracle HCM Cloud Service: Explained

Once the basic structures for the offerings you are implementing are set up, you can create Oracle HCM application users. User roles are part of the Role-Based Access Control (RBAC) model. Every user within Oracle Fusion is given a role to be able to perform the duties of the role. This figure illustrates the roles used to perform the functional duties within Human Capital Management.

HCM USer Roles

Defining HCM Application Users

After you complete the initial setup tasks, continue with the remaining functional setup tasks in your implementation project. The application implementation manager can assign the remaining tasks to appropriate implementation or application users. Once the implementation is complete, you are recommended to review the allocation of roles to implementation users and revoke any roles (such as Application Implementation Consultant) that are no longer required.

The following list identifies setup tasks for creating HCM application users.

  1. Assign tasks to users

    • Performer: Application Implementation Manager

    • Description: Assign tasks related to user creation and role provisioning to implementation users who have the IT Security Manager job role.

    • Documentation: Managing an Application Implementation chapter, Oracle Applications Cloud Using Functional Setup Manager guide

  2. Sign in as the assigned user and find your assigned tasks

    • Description: Sign in using the Oracle Fusion Applications URL and the user account and password associated with your implementation user role.

      Navigate to the Assigned Implementation Tasks tab to find assigned tasks.

  3. Define HCM data security for initial application users

    • Performer: IT Security Manager

    • Description: Perform the tasks in the task list Define Data Security for Human Capital Management to create security profiles and HCM data roles for application users. Assign security profiles directly to abstract roles, such as Employee and Line Manager, using the Manage Data Role and Security Profiles task.

      Create at least one HCM data role for the Human Resource Specialist (HR Specialist) job role that provides View All access to HCM business objects.

    • Documentation: Implementation Users chapter, Oracle Human Capital Management Cloud Securing Oracle HCM Cloud guide.

  4. Manage HCM role provisioning rules

    • Performer: IT Security Manager

    • Description: Perform the task Manage HCM Role Provisioning Rules to create role mappings, which define the conditions for automatic and manual provisioning of data and abstract roles to application users. Create role mappings for common roles, such as Employee, Line Manager, and Payroll Manager. These few role mappings will handle most of your role assignments.

      Create at least one role mapping for HR Specialists who will hire other workers. Ensure that this role mapping provisions appropriate roles (including the View All HCM data role created in Task 3, above) to HR specialists automatically. The role mapping should also include roles that HR specialists can provision manually to other users.

    • Documentation: Provisioning Roles to Application Users chapter, Oracle Human Capital Management Cloud Securing Oracle HCM Cloud guide

      • Role Mappings: Explained

      • Role Mappings: Examples

      • Role Provisioning and Deprovisioning: Explained

  5. Create a user account for a Human Resource (HR) Specialist and provision roles to the HR Specialist

    • Performer: IT Security Manager

    • Description: Navigate to the New Person work area and perform the Hire an Employee task to hire at least one HR Specialist who can hire other workers.

      When you hire an HR Specialist, a user account is created automatically for that worker. Roles for which the worker qualifies automatically in relevant role mappings (for example, those that you created for the Employee and HR Specialist roles in Task 4, above) are provisioned to that worker.

    • Documentation: Workforce Lifecycle Management chapter, Oracle Global Human Resources Cloud Using Global Human Resources guide

      • Creating Person Records: Examples

      • Person Records: Explained

  6. Hire an Employee

    • Performer: HR Specialist

    • Description: Navigate to the New Person work area and perform the Hire an Employee task to hire an employee.

      The employee's user account is created automatically. Roles for which the employee qualifies automatically in the relevant role mapping (for example, the role mapping that you created for the Employee role in Task 4, above) are provisioned to that worker.

    • Documentation: Workforce Lifecycle Management chapter, Oracle Global Human Resources Cloud Using Global Human Resources guide

      • Creating Person Records: Examples

      • Person Records: Explained

    • Oracle Human Capital Management Cloud Security Reference for Oracle HCM Cloud