7 Link Receivables/Payables to Program

Using this screen, a corporate user from the Anchor party can link receivables/payables to programs.

The receivables/payables can be invoices or debit notes. Receivables/payables must be linked to a program inorder to be financed. Only the Anchor of the program will be able link the receivables/payables to the program. A counter party who has login access to the channel will not be able to link the receivables/payables.
User must have valid corporate login credentials.
To link receivables/payables to a program:

Navigation path:

From the Dashboard, click the Toggle Menu, then click Supply Chain Finance, Finance Management, and Request Finance.

  1. Navigate to the above path.
    The Link Receivables/Payables to Program screen appears.

    Figure 7-1 Link Receivables/Payables to Program


    Link Receivables/Payables to Program

    Table 7-1 Field Description

    Field Name Description
    Link Receivables/Payables to Program
    Party Name and ID Displays the name and ID of the logged-in corporate party.
    Search By

    Select the basis to search the receivables/payables to link to a program. The options available are:

    • Invoice
    • Debit Note
    • Both
    Associated Party Name Indicates an option to search for receivables/payables associated with a specific counter party. The dropdown displays values only if there are associated parties onboarded by the logged-in corporate customer.
    Reference Number Indicates an option to search for a receivable/payable using the reference number.
    Due Date Indicates an option to search for receivables/payables that are due within a specific date range.
    Amount Range Indicates an option to search for receivables/payables of a particular currency, with amounts in a specific range.
  2. In the Link Receivables/Payables to Program screen, enter the required search criteria in the search fields.
  3. Click Search. The relevant receivables/payables are displayed based on the search criteria, under the respective associated party(ies).

    Figure 7-2 Link Receivables/Payables to Program – Search Results


    Link Receivables/Payables to Program – Search Results

    Table 7-2 Field Description

    Field Name Description

    Link Receivables/Payables to Program - Search Results

    The receivables/payables are displayed on a per associated-party basis. For each associated party, the following fields are displayed.
    Associated Party Name (number of receivables/payables) Displays the name of the associated party along with the number of receivables/payables related to that party.
    Total Selected

    Displays the total number of receivables/payables that are selected for linking to a program.

    This field appears after you select at least one receivable/payable.
    Amount

    Displays the total amount of all selected receivables/payables, on a per currency basis.

    This field appears after you select at least one receivable/payable.
    Linked Program

    Displays the name of the program selected for linking.

    This field appears after you select at least one receivable/payable.

    Link Program Indicates a list of programs associated with the counter party. Select the required program from this list. If there are no programs between the corporate party and the associated party then a message indicating the same, is displayed.
    Search Indicates an option to search for specific receivables/payables. You can enter the partial or whole reference number to search for the required receivables/payables.
    Check box Provides the option to select the receivable/payable for linking to the program. Click the main check box to select all receivables/payables in the list.
    Indicator Displays ‘I’ for an invoice and ‘D’ for a debit note.
    Reference Number Displays the receivable/payable reference number.
    Due Date Displays the due date of the receivable/payable.
    Amount Displays the total receivable/payable amount along with the currency.
    Outstanding Amount Displays the receivable/payable amount that is yet to be settled.
    Invoice/Debit Note Status Displays the current status of the receivable/payable.
    Payment Status Displays the status of the payment.

    Figure 7-3 Receivables/Payables Selected to link to Program


    Receivables/Payables Selected to link to Program

  4. Once you select the required program and receivables/payables, click Submit. The Review screen appears. Or click Cancel to cancel the transaction.

    Figure 7-4 Link Receivables/Payables to Program – Review screen


    Link Receivables/Payables to Program – Review screen

  5. On the Review screen, verify the details and click Confirm. A Confirmation message appears with the reference number and status. Or, do one of the following:
    • Click Cancel to cancel the transaction.
    • Click Back to go to the previous screen

    Figure 7-5 Link Receivables/Payables to Program - Confirmation


    Link Receivables/Payables to Program - Confirmation

  6. Click Home to go to the dashboard. Or, do one of the following:
    • Click View Receivables/Payables to view a list of existing receivables/payables.
    • Click Link Receivables/Payables to Program to link receivables/payables to programs.

    Note:

    Once the Link Receivables/Payables Program transaction is submitted by the Corporate Maker, it is sent for approval. It appears in the Pending for Approval list of the Corporate Approver. The Approver can approve, or reject, or send the transaction back to the Maker for modifications, with relevant comments. Corresponding notifications are sent to the Maker.

    The Maker can then view, claim, and edit the transaction. Upon modification, it can be submitted for approval again. The Approver again has the option to approve, reject or send the transaction back for modification. There is no limit to the number of times the transaction can be sent back for modification.

    Once approved, the transaction appears in the Approver’s My Approved List.