About Data Entry Forms

Definition: Data entry forms

Data entry forms support Web-based data collection. An authorized user who has a Web browser can use a data entry form to accomplish the following tasks:

• Enter new data into the shared database

• Make changes to existing data in the shared database

• Calculate summary data based on data that is newly entered

Data entry forms are designed for controlled data collection. Although users can enter data and run predefined calculations, they cannot use the forms to develop budgets, forecasts, and what-if analyses.

Data entry form workflow

An administrator creates a data entry form on an Administrator workstation in the Windows client and distributes the forms to the appropriate users. The administrator can distribute data entry forms to any type of user: administrator, budget, analyst, and external.

A user accesses the data entry form through the Web interface. He or she opens the form and enters or modifies data.

When data entry is complete, the user submits the data to the shared database. If a solve definition has been associated with one or more financial data items in the form, the data is recalculated.